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HomeMy WebLinkAbout11-13-2007* 'k CLTY OF V L . V J~~~l WASHINGTON PLANNING & COMMUNITY DEVELOPMENT COMMITTEE November 13, 2007 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:06 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Wagner and Councilmember Singer (sitting in for Member Backus). Also present were Planning, Building and Community Department Director Cindy Baker, Development Services Coordinator Steve Pitcher, Senior Planner Jeff Dixon, Senior Planner Elizabeth Chamberlain, Senior Planner AI Hicks, Senior Planner Andy Sheridan, Planner Stacey Borland, Financial Planning Manager Karen Jester, City Engineer/Assistant Public Works Director Dennis Selle, Assistant City Engineer Ingrid Guab, Cultural Arts Manager Laurie Rose, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. Audience Members included: Jeff Mann and Faith Richie II. APPROVAL OF MINUTES October 22, 2007 Member Wagner moved to approve the minutes from the October 22, 2007 meeting as submitted, seconded by Councilmember Singer. Minutes approved unanimously 3-0. III. ACTION A. Resolution No. 4263 -Public Art for Golf Course Clubhouse Artist Selection Approval Cultural Arts Manager Laurie Rose discussed the formal artist selection process, the design and future installation of the art piece. People involved with the interview .process included Clubhouse architect Dave Clark, Councilwoman Norman, Copper Falls Restaurant proprietor George Phillis, City of Kent Public Art Program Manager Cheryl dos Remedios, Parks Board Member Vicky Gilthvedt, Auburn Arts Commissioner Pat Gallagher and Kristen Brock. Ex-official/advisory panelist. included Director Daryl Faber, and Arts Program Staff members Megan Meyers and Laurie Rose. There were a total of 21 applications, three applicants were interviewed; Seattle artist Susan Zoccalo was selected. The Arts Commission unanimously agreed on the recommendation. The goal is to have the art piece fabricated and installed by early Spring if the PCD Committee agrees to execute Resolution No. 4263. Laurie Rose informed the Committee the City will be responsible for all construction aspects of the project such as lighting, landscaping and the foundation. The design will be brought to PCD for final approval. The artist has reserved the right to work with the landscaper when the piece is installed. Member Wagner clarified that on page seven of the contract it stated the City reserves the right to modify the work. Page 1 Planning and Community Development Committee Minutes November 13, 2007 There was discussion regarding the artist's protection rights and modifying the work within reason such as maintenance would be allowed. Member Wagner moved to recommend approval of Resolution No. 4263; seconded by Councilmember Singer. Motion was approved unanimously 3-0. IV. DISCUSSION A. Ordinance No. 6129 -Parking Amendment Police Chief Jim Kelly explained Ordinance No. 6129 amends and adds ordinances to several sections of the parking code. Member Wagner asked for clarification on several items including parking of commercial vehicles and for sale or advertising services on vehicles. Chief Kelly stated the chain parking ordinance has proven effective in other communities. The Committee expressed support for Ordinance No. 6129. 6. Downtown Sidewalk Design City Engineer/Assistant Public Works Director Dennis Selle, Development Services Coordinator Steve Pilcher and Assistant City Engineer Ingrid Gaub discussed some final issues with the Committee. Ms. Gaub reviewed two renderings of the current understanding of the desired standards for typical downtown streets, not including the promenade. Most downtown streets have a 60 foot right-of--way which can accommodate a 10 foot sidewalk. Requiring 12 foot wide sidewalks as previously discussed would require an additional two feet of the right-of-way on either side of the road. To accomplish this, either additional right-of-way would need to be dedicated or the Zoning Code would need to be amended to require a first floor setback of two feet to allow fora 12 ft. sidewalk with upper stories overhanging the sidewalk within private property. Mr. Pilcher reviewed the standards and asked for clarification on the boundaries where all the guidelines would be applied. The Committee clarified that the standards should be applied throughout the Downtown Urban Center zone area, except for the Division Street promenade, Main Street from Auburn Way to the BNRR crossing, and the area west of the Railroad tracks. Materials were discussed for both the promenade and surrounding areas; the Committee asked to 'have the materials be as consistent as possible. The Plaza/Promenade area will have larger emphasized bulbs at all four corners; the other intersections will have the same look of bulbs on a smaller scale, where possible given street geometry/presence of bus routes, etc. The brick paver pattern shall extend from the inside of curb to the building face and a minimum of ten feet in either direction from the corner. The brick pattern shall be rectangular and a radial pattern would be used at the Plaza to differentiate from a typical street corner. Page 2 Planning and Community Development Committee Minutes November 13, 2007 The Committee discussed the use of landscaping pots and decided the pots should only be used in and around the plaza and promenade area. Lower shrubs and grasses will be used on the promenade. Appropriate trees, tree grates and root guards will all be utilized outside of the promenade area. Transitions at driveways and alleys were discussed; the 2x2 square patterns will be carried through the transition areas. The pedestrian crosswalks outside the promenade area will be stamped concrete using the 2x2 pattern with brick pavers perpendicular along either side. A white thermoplastic stripe will border the concrete crosswalk on either side for better visibility. The Committee discussed the possibility of using duratherm as an option but would need to be reviewed by the committee. Staff reported that truncated domes are required at wheelchair ramps per the federal ADA guidelines and that the federal government is reviewing the possibility of requiring the Safety Yellow color in the near future and may require agencies to retrofit those that are installed and are not Safety Yellow. Staff will make changes to the items clarified from the Committee and bring this topic back to PCD for action, after which the design guidelines will pass on to the full Council. Member Wagner moved to have the non-promenade area move on to Full Council; seconded by Councilmember Singer. Motion was approved unanimously 3-0. C. 2007 & 2008 Supplemental Annexation Budgets This item was taken off the agenda due to prior review of the 2007 & 2008 Supplemental Annexation Budgets at the Public Works Committee on November 13, 2007. D. Ordinance No. 6134 -School Impact Fees Senior Planner Jeff Dixon discussed the annual review and update of school impact fees collected by the City of Auburn on behalf of local school districts (Dieringer, Auburn, Kent, and Federal Way). Mr. Dixon reported the annual. review occurs in conjunction with. updates to the City's Comprehensive Plan for the district's capital facilities plans. The amount collected for a school district is established from the net fee obligation identified in the school district's capital facilities plan (CFR). There were no representatives from the School Districts in attendance at the meeting. For the Kent and Federal Way districts their 2008 Capital Facilities plans showed a school impact fee increase from 2007. For the Auburn district the 2008 school impact fees decreased from 2007. For the Dieringer district, the fee obligation increased from 2007 for single family residential; and no school impact fee is identified for multiple-family residential Page 3 Planning and Community Development Committee Minutes November 13, 2007 Staff asked for input on the draft Ordinance, the Committee wanted to keep the same fees. Chair Norman stated the Committee needs to be very specific when responding to Dieringer. Staff will take this draft Ordinance to the Finance Committee for review and return to the PCDC as an action item. The School Districts will be invited to the next meeting when this topic is discussed. Councilmember Singer moved that the recommended School Impact Fees with a change to list the multi family school impact fee for the Dieringer District as zero; seconded by Member Wagner. Motion was approved unanimously 3-0. E. Proposed Code Amendment: Add Definition of Supportive Housing Planning, Building and Community Director Cindy Baker invited Faith Richie, Chief Executive Officer of Valley Cities Counseling & Consultation to attend the meeting to present the concept of "supportive housirig". Director Baker discussed a new definition for the zoning code that addresses this new concept. Director Baker read a proposed a draft definition of supportive housing and stated including it in the code would make the city "cutting edge". Director Baker explained provisions for allowing more units that would be smaller and having fewer parking spaces on site. Faith Richie stated that supportive housing allows people to live in a more natural environment; allowing people to keep their lives organized by taking public transportation and relating with family. This model has been around for awhile and has proven to be successful in several communities. Faith Richie stated the new concept in this discussion is changing the zoning requirements not the actual housing model. According to the proposed definition, a resident manager would be placed on site with off-site support services available within 1,500 feet of the facility. Director Baker reviewed the square footage, currently 12 units would be allowed, while there are 25 units proposed for the Valley Cities project. Mayor Lewis expressed support of this type of housing with the services located close by for success. Discussion took place around the size of the units, the number of people allowed per unit and the impact on the surrounding neighborhoods. There is already a need for this type of housing in Auburn; the people who already live here could be utilizing this service. Member Wagner expressed concern about including this in the code and would rather it be handled via a development agreement. Other members of the Committee asked for more information such as data from implemented successful facilities, if a preference could be given to people who live in Auburn, and a clear definition of "supportive services". The Committee discussed whether preference should be given for projects already funded by the City of Auburn's budget. Chair Norman asked staff to insert "single occupancy" required language into the definition. The Committee would like to see this developed further but needs additional Page 4 Planning and Community Development Committee Minutes November 13, 2007 information and does not want to allow it all over the city. Director Baker suggested staff to identify any sites where this type of facility could be located with the discussed limitations. F. 2007 Comprehensive Plan Amendments (CMP) Senior Planner Elizabeth Chamberlain reviewed a summary matrix and maps. CPM #1 During the 2006 Comprehensive Plan amendment cycle, the A Street SE amendments were initially proposed as Light Commercial but ultimately approved by Council to Heavy Commercial. Staff worked with the Planning Commission (PC) on rezoning this area which resulted in a recommendation partial Heavy Commercial for properties fronting A Street SE and Light Commercial for properties to B Street. Council concurred with this recommendation and staff is working to have the land uses match up with the zoning. The Committee did not have any questions regarding this topic. CPM #2 - A private initiated amendment in the Lakeland Hills area. The applicant Jeff Mann was invited to the Committee table for questions. The site is adjacent to Walgreens; the proposal is to change four Residential parcels to Light Commercial; PC listened to concerns from the public regarding noise and late night deliveries, PC recommended approval with the conditions of addressing noise concerns. Ms. Chamberlain informed PCD the design standards would remain the same as stated in the Lakeland Planned Unit Development (PUD). The Committee did not have any further questions of staff or the applicant. CPM #3 -Auburn Forest Estates is four parcels located on the SW side of the Kersey Way SE and east of the Kersey III development. Currently the area is Rural Residential and the proposal is to change it in to a Single Family Residential designation. Ms. Chamberlain raised some issues regarding utilities, specifically water; according to the current water comprehensive plan utilities are not offered to this area. Because lack of utility delivery staff changed their recommendation to denial until future efforts can implement delivery of the utilities. Planning Commission concurred and also recommended denial. Discussion took place around the Auburn School District and the sellers of the four parcels. If the school wanted to purchase this land it would have to be rezoned before the School District could purchase the land. Mayor Lewis commented that the surrounding jurisdictions (Bonney Lake and Sumner) will be discussing the water services in the near future. There was concurrence from the Committee but will wait on this water issue. CMP #4 -Parcels were originally purchased for the 277th road project for right-of-way and storm drainage. These parcels were part of the 2006 Comprehensive Plan amendments and changed to Public. An offer to purchase the surplus property was received however, there were legal issues on whether the property could be sold when purchased with federal funds. All legal issues have been resolved and the land can be sold for private use. There are two parcels that are being proposed to be changed back to Light Industrial. Staff and the PC recommended approval. Page 5 Planning and Community Development Committee Minutes November 13, 2007 Capital Facilities Plan (CFP) -The four School Districts' CFP's were presented at the first PC hearing. The Auburn Six year Capital Facilities Plan 2008-2013 was presented at the second PC hearing. The CFP outlines capital projects and how they are funded over a six year period. Staff provided information on what projects are being removed from the CFP due to completion and what new projects are being added. Financial Planning Manager Karen Jester reviewed a new project that got added into the CFP; the change was an increase for Parks and Recreation by $100,000. There were no questions from the Committee. CMP #5 -The Lea Hill maps were reviewed side by side and included staffs recommendation and the Planning Commission's recommendation. Staff reviewed the proposed amendments as follows: • The two new public schools, Mt. View High School and Arthur Jacobsen Elementary are proposed for a public designation. The PC recommended the property where the Hazelwood Community Center is located to be designated public use, as long as it is operated for public use, if the use is changed the property will revert back to the School District. As a result from public testimony at the zoning hearing the PC recommended to change the Lea Hill Fire Station land to Public Use. Staff concurs that the fire station should be designated public. West of the City of Kent property is a subdivision that needed to reflect the current land use of Single Family Residential. Staff recommended the high density residential area around 312t" and 124t" be changed to Single Family Residential; after listening to public testimony the PC recommended keeping all the existing High Density Residential area, the south side of 312t" as Single Family Residential. Staff discussed a revised recommendation recognizing existing developed high density residential properties (e.g. townhomes, apartments, condos) be designated high density residential. Existing Single Family Residential homes and vacant parcels that are currently designated high density residential to be designated Single Family Residential (SFR). There is a mobile home park which was recommended to be made Moderate Density; .this would include the rest of the mobile home park in the same. land use. There was discussion regarding the mobile home park land use, if changed to R-3, assistance for relocation needs to be clarified before action is taken to change to an R-3 zone. Proposed commercial locations were examined on Lea Hill as follows: • Properties on the south side of SE 304t" at 1241h, two vacant parcels on the NW corner of SE 312t" and 1241h, four SFR parcels on 124t" north of existing gas station, island parcel at SE 304t" and 132"d, and two parcels adjacent to the island parcel. Discussion took place around the Urban Separator area and what it would take to convert land to be out of the Urban Separator. Staff stated to do this they would need to take the proposed change through the County's process, taking a minimum of one year. Page 6 Planning and Community Development Committee Minutes November 13. 2007 Discussion took place regarding intrusion into residential areas. Additional buffering requirements will need to be added to any new Commercial areas including lighting and noise. There were no further changes to the policy text amendments. The Auburn North Business Area Plan was discussed; Member Wagner asked why 20% of each parcel was required for amenities, including landscaping. Staff will come back with more clarity around what this requirement entails and promotes. G. Proposed Code Amendment: Manufactured Homes Senior Planner Andy Sheridan reviewed the proposed code amendment addressing recent changes in state law regulating Manufactured Housing. Mr. Sheridan also described what other jurisdictions have done. Some issues staff found were that the CCRs were precluding, dwelling types, RVs and manufactured homes and homes that are moved from one site to another site, and ensuring these building are not categorized as mobile. homes. Mr. Sheridan stated that the city is not precluded from placing certain requirements on manufactured homes. State law requires that they must be new manufactured homes; be set on a permanent foundation; comply with any local design standards that may apply to all other homes in the neighborhood in which the manufactured home is to be located; are thermally equivalent to the state energy code; and/or otherwise meet requirements for a "designated manufactured home" in RCW 35.63.160 (as amended by Section 5 of SB 6593). Mr. Sheridan stated that the proposed code amendment and accompanying ordinance was crafted based on a "Model Ordinance," and that it is in compliance with state law. H. Theater Update Cultural Arts Manager Laurie Rose discussed the status of the inside seating options for the Theater. The architectural consulting company reviewing the seating arrangements recommended the proscenium seating option vs. the black box option. Mayor Lewis commented that the black box seating would be too expensive and ultimately not pay off in the long run. There were uncalculated staff costs associated with having this type of seating. The Committee agreed and had no further questions. 1. Les Gove/Community Center RFQ Laurie Rose informed the Committee there was no new information to report at this time. Page 7 Planning and Community Development Committee Minutes November 13, 2007 V. INFORMATION A. Vision 2016 list of items: Committee Members were asked to pick their top ten items off the Vision 2016 map that they would like to work on for next year. B. Human Services Center: There was not a request for more information on this item. C. PCDC Status Matrix: The Matrix was not reviewed in detail and continues as the Committee's working document. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 7:52 p.m. APPROVED THE Page 8