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HomeMy WebLinkAbout07-14-2008 CITY OF UBURN WASHINGTON PLANNING & COMMUNITY DEVELOPMENT COMMITTEE July 14, 2008 MINUTES 1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Vice Chair Nancy Backus called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee Members present were: Member Backus and Member Wagner. Also present were Planning Director Cindy Baker, Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Assistant City Engineer Ingrid Gaub, Mayor Pete Lewis and Community Services Project Assistant Kirsten Reynolds. Member Absent were: Chair Lynn Norman Audience Members present were: Linda Mullendore, Oksana and Valeriy Vorozhko. II. APPROVAL OF MINUTES Minutes from June 23, 2008 were not included in the packets for review. Members of the Committee agreed to put off approval of the June 23, 2008 minutes until the next meeting on July 21, 2008. Ill. ACTION No action items IV. DISCUSSION A. Encouraging infill residential development Assistant City Engineer Ingrid Gaub, Principal Planner Elizabeth Chamberlain and Principal Planner Jeff Dixon discussed infill development in regards to short plat, half street requirements and access tract standards with the PCD Committee. Committee discussed access tract standards and staff provided a diagram showing the requirements when less than 75' and over 75' in length, ranging from 30' to 44' wide. Member Wagner suggested that staff look at the rural residential road standards and possibly this could work for access tracts. Ms. Gaub clarified that 24' is the minimum distance allowed for pavement width on public streets. The question remained if standards should be kept the same or be changed if one lot is divided into two or three additional lots. It was determined that managing short plats was easier when it had no more than four lots, which city code currently allows. The Committee and staff discussed storm water drainage regulations; Mayor Lewis suggested this needs to be more developed before taking action. Accessory dwelling units were discussed. The threshold allows for one additional house or dividing the lot. Mayor Lewis clarified that the City must allow for accessory homes Page 1 Planning and Community Development Committee Minutes July 14, 2008 in City Code. Member Wagner would like to look at accessory dwelling units on single lots in more depth. Ms. Chamberlain spoke about the Growth Management Act (GMA) standards and smaller lots sizes; Auburn's standards require more than what has been previously permitted by King County. One problem staff has seen are residents submitting plans to build their own homes, not an additional home, on their land which would have been previously approved by King County. One question remained whether or not to allow a building if access tract requirements are not met by City standards. Staff clarified that residents can request a deviation in situations such as this. Vice Chair Backus recommended looking at applications on a case by case basis. Vice Chair Backus commented that the City standards make sense for any new development taking place but older lots, previously sub-divided should be reviewed on a case by case basis. Ms. Gaub spoke about the agreements that are required; there are agreements that are called "no protest LID" (ten-year time frame) and a street delay agreement which has no ten-year time frame limitations. Member Wagner brought up water access issues and how home sprinkler systems work. Home sprinklers systems are only meant to delay the fire, not put out house fires. Member Wagner would like to have the Valley Regional Fire Authority come discuss some specific topics around water access and to address the requirements for the 45' turning radius. Jeff Dixon and Elizabeth Chamberlain will be responsible for follow up and coordinating with the Valley Regional Fire Authority on this issue. Director Baker asked to have Building involved in this discussion. Public Works will also look at the equation used to calculate the length of tapers. Discretion should be exercised for individuals located at the end of the 30' road. Staff from Planning and Public Works will work together to coordinate on this issue. B. Resolution No. 4376 - Approving and authorizing Agreement No. AG-C-338 with BHC Consultants Principal Planners Elizabeth Chamberlain and Jeff Dixon answered PCD's questions regarding the timeline for BHC Consultants, LLC to update the code. The scope of work has been broken out into sections. The consultants have agreed to the schedule and think it is obtainable. Mayor Lewis explained there will be a series of ordinances to be passed to remove the City Council from the quasi-judicial approval process. Code sections will be brought forward for approval in phases. As previously discussed, staff and the consultants will start with the residential section then come to PCDC to get further direction. It will be up to PCDC to clarify the direction of the next phase of code changes; the direction can be changed at any time in the process. Page 2 Planning and Community Development Committee Minutes July 14, 2008 A Planned Unit Development (PUD) Ordinance will be brought back for PCDC to review; the idea is to use less Development Agreements and more Planned Unit Developments. Members of PCD will be allowed to ask for details on any PUD at any time; details would be provided to Committees and any input received would be taken into consideration in staff's review of the project. Member Wagner added that commercial green houses need to be addressed and a technical review committee of end users of the code be included in the scope of work to review the proposed changes. Ms. Chamberlain and Mr. Dixon talked about the internal staff steering committee and focus groups for reviewing consistency. Director Baker stated the end user of the code should be brought in for reviewing the process. C. Resolution No. 4374 - Approving and authorizing execution of an Interlocal Agreement with Pierce County Principal Planner Chamberlain spoke about the resolution to Council to execute an interlocal agreement with Pierce County, thereby amending the Pierce County Countywide Planning Policies to address the adoption of VISION 2040 and Puget Sound Regional Council's criteria for the designation of regional centers. Sixty percent (60%) of the jurisdictions representing seventy-five (75%) of the population is needed to amend the Countywide Planning Policies. V. INFORMATION A. Director's Official Decisions and Report - nothing was reported on official decisions. • Director Cindy Baker asked for buy-in to have staff look at rezoning the Auburn Airport and surrounding area; by rezoning it would allow for jets to land here. • There was a brief discussion regarding the Planning Commission and PCDC study session to take place on July 15, 2008. Mayor Lewis ensured there would not be any discussion of specific project costs during this study session. B. PCDC Status Matrix • Wetland Mitigation report status to be change on matrix to: TBD. • July 28, 2008 meeting: staff to invite Dana Hinman to discuss the citizen survey and also to have a quarterly update from Duanna Richards on Community Services. • 1 % for Art needs to be scheduled out to August. • Tree Board Invite - the Planning Department received a letter regarding retaining the large tree located on the N.W. side of the Tavern Block. • Item 27 is to be labeled as "on going". Page 3 Planning and Community Development Committee Minutes July 14, 2008 C. Information • The Comprehensive Plan Docket will come back in the fall, after the first public hearings being held by the Planning Commission. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:25 p.m. PROVED T DAY OF _ LAA A/1 4A? yn-6 Orman, Chair Kirsten Reynolds, Co unity Services II Project Assistant Page 4 CITY OF CITY O OF WASHINGTON PLANNING & COMMUNITY DEVELOPMENT COMMITTEE July 14, 2008 MINUTES 1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Vice Chair Nancy Backus called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee Members present were: Member Backus and Member Wagner. Also present were Planning Director Cindy Baker, Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Assistant City Engineer Ingrid Gaub, Mayor Pete Lewis and Community Services Project Assistant Kirsten Reynolds. Member Absent were: Chair Lynn Norman Audience Members present were: Linda Mullendore, Oksana and Valeriy Vorozhko. II. APPROVAL OF MINUTES Minutes from June 23, 2008 were not included in the packets for review. Members of the Committee agreed to put off approval of the June 23, 2008 minutes until the next meeting on July 21, 2008. III. ACTION No action items IV. DISCUSSION A. Encouraging infill residential development Assistant City Engineer Ingrid Gaub, Principal Planner Elizabeth Chamberlain and Principal Planner Jeff Dixon discussed infill development in regards to short plat, half street requirements and access tract standards with the PCD Committee. Committee discussed access tract standards and staff provided a diagram showing the requirements when less than 75' and over 75' in length, ranging from 30' to 44' wide. Member Wagner suggested that staff look at the rural residential road standards and possibly this could work for access tracts. Ms. Gaub clarified that 24' is the minimum distance allowed for pavement width on public streets. The question remained if standards should be kept the same or be changed if one lot is divided into two or three additional lots. It was determined that managing short plats was easier when it had no more than four lots, which city code currently allows. The Committee and staff discussed storm water drainage regulations; Mayor Lewis suggested this needs to be more developed before taking action. Accessory dwelling units were discussed. The threshold allows for one additional house or dividing the lot. Mayor Lewis clarified that the City must allow for accessory homes Page 1 Planning and Community Development Committee Minutes July 14, 2008 in City Code. Member Wagner would like to look at accessory dwelling units on single lots in more depth. Ms. Chamberlain spoke about the Growth Management Act (GMA) standards and smaller lots sizes; Auburn's standards require more than what has been previously permitted by King County. One problem staff has seen are residents submitting plans to build their own homes, not an additional home, on their land which would have been previously approved by King County. One question remained whether or not to allow a building if access tract requirements are not met by City standards. Staff clarified that residents can request a deviation in situations such as this. Vice Chair Backus recommended looking at applications on a case by case basis. Vice Chair Backus commented that the City standards make sense for any new development taking place but older lots, previously sub-divided should be reviewed on a case by case basis. Ms. Gaub spoke about the agreements that are required; there are agreements that are called "no protest LID" (ten-year time frame) and a street delay agreement which has no ten-year time frame limitations. Member Wagner brought up water access issues and how home sprinkler systems work. Home sprinklers systems are only meant to delay the fire, not put out house fires. Member Wagner would like to have the Valley Regional Fire Authority come discuss some specific topics around water access and to address the requirements for the 45' turning radius. Jeff Dixon and Elizabeth Chamberlain will be responsible for follow up and coordinating with the Valley Regional Fire Authority on this issue. Director Baker asked to have Building involved in this discussion. Public Works will also look at the equation used to calculate the length of tapers. Discretion should be exercised for individuals located at the end of the 30' road. Staff from Planning and Public Works will work together to coordinate on this issue. B. Resolution No. 4376 - Approving and authorizing Agreement No. AG-C-338 with BHC Consultants Principal Planners Elizabeth Chamberlain and Jeff Dixon answered PCD's questions regarding the timeline for BHC Consultants, LLC to update the code. The scope of work has been broken out into sections. The consultants have agreed to the schedule and think it is obtainable. Mayor Lewis explained there will be a series of ordinances to be passed to remove the City Council from the quasi-judicial approval process. Code sections will be brought forward for approval in phases. As previously discussed, staff and the consultants will start with the residential section then come to PCDC to get further direction. It will be up to PCDC to clarify the direction of the next phase of code changes; the direction can be changed at any time in the process. Page 2 Planning and Community Development Committee Minutes July 14, 2008 A Planned Unit Development (PUD) Ordinance will be brought back for PCDC to review; the idea is to use less Development Agreements and more Planned Unit Developments. Members of PCD will be allowed to ask for details on any PUD at any time; details would be provided to Committees and any input received would be taken into consideration in staff's review of the project. Member Wagner added that commercial green houses need to be addressed and a technical review committee of end users of the code be included in the scope of work to review the proposed changes. Ms. Chamberlain and Mr. Dixon talked about the internal staff steering committee and focus groups for reviewing consistency. Director Baker stated the end user of the code should be brought in for reviewing the process. C. Resolution No. 4374 - Approving and authorizing execution of an Interlocal Agreement with Pierce County Principal Planner Chamberlain spoke about the resolution to Council to execute an interlocal agreement with Pierce County, thereby amending the Pierce County Countywide Planning Policies to address the adoption of VISION 2040 and Puget Sound Regional Council's criteria for the designation of regional centers. Sixty percent (60%) of the jurisdictions representing seventy-five (75%) of the population is needed to amend the Countywide Planning Policies. V. INFORMATION A. Director's Official Decisions and Report - nothing was reported on official decisions. • Director Cindy Baker asked for buy-in to have staff look at rezoning the Auburn Airport and surrounding area; by rezoning it would allow for jets to land here. • There was a brief discussion regarding the Planning Commission and PCDC study session to take place on July 15, 2008. Mayor Lewis ensured there would not be any discussion of specific project costs during this study session. B. PCDC Status Matrix • Wetland Mitigation report status to be change on matrix to: TBD. • July 28, 2008 meeting: staff to invite Dana Hinman to discuss the citizen survey and also to have a quarterly update from Duanna Richards on Community Services. • 1 % for Art needs to be scheduled out to August. • Tree Board Invite - the Planning Department received a letter regarding retaining the large tree located on the N.W. side of the Tavern Block. • Item 27 is to be labeled as "on going". Page 3 Planning and Community Development Committee Minutes C. Information July 14, 2008 • The Comprehensive Plan Docket will come back in the fall, after the first public hearings being held by the Planning Commission. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:25 p.m. PPROVED T I DAY OF Jul ynt Orman, Chair Kirsten Reynolds, Co unity Services Project Assistant Page 4