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Home My WebLink About11-10-2008 CtrY oF * ~ * PLANNING & COMMUNITY = DEVELOPMENT COMMITTEE ~WASHINGTON November 10, 2008 ~ MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman and Member Rich Wagner; Vice Chair Nancy Backus arrived at 5:30 pm. Staff members present included: Mayor Peter Lewis, Assistant Director Planning Kevin Snyder, Assistant City Attorney Steve King, Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Senior Planner Stacey Borland, Planner Chris Andersen, Parks, Arts & Recreation Director Daryl Faber, Transportation Planner Joe Welsh, Public Works Director Dennis Dowdy, Engineering Aide Amber Mund, Project Engineer Ryan Vondrak, Financial Planning Manager Karen Jester, Chief Jim Kelly, and Planning Secretary Renee Tobias. Audience Members included: Wayne Osborne and Robert Whale. II. APPROVAL OF MINUTES Member Wagner approved the minutes from the October 23, 2008 meeting as submitted; Chair Norman concurred. Minutes approved unanimously 2-0. III. ACTION Resolution No. 4415 - King Conservation District Funds for Smith Property Parks, Arts & Recreation Director Daryl Faber provided background on purchase of Smith property and previous funding. City has received confirmation of funding for two grants for $130,000 each. This action is related to a funding appropriation from the King Conservation District. A second allocation for this acquisition is forthcoming in the spring from the King County Conservation Futures Fund. Member Wagner moved to forward Ordinance No. 4415 on to full Council for approval; Chair Norman concurred. Brannan Park Lighting Project - Award Contract 07-25 Project Engineer Ryan Vondrak reported that the lowest bidder was Milne Electric with a budget of $116,630 to install MUSCO ball field lighting system. A$75,000 grant was received from the Youth Athletic Facilities Grant. Member Wagner moved to award Contract 07-25 to the lowest bidder. Chair Norman concurred. Planning and Community Development Committee Minutes November 10, 2008 IV. DISCUSSION A. Universal Playground Parks, Arts & Recreation Director Daryl Faber reported that an all access swing set will be installed in the Dorothy Bothell Park. The playground at Les Gove is scheduled to be replaced in 2010; depending upon the Community Center construction, a universal/barrier- free playground could be installed in 2009. A short video was shown of Shane's Inspiration, a non-profit organization. King County's Youth Sports $75,000 matching grant is available for playgrounds and not just ball fields; this project could cost $1504200,000. The goal is to create a partnership with service clubs to volunteer for specific areas. Mr. Faber said that the City will try to update major playgrounds with swings with back supports. Various service clubs and companies that have expressed an interest in partnering were identified. The Committee asked if the City's Risk Manager has evaluated the universal playgrounds relatively to Washington Recreation Immunity Act. Mr. Faber replied that plans are sent through Boundless or Shane's legal as well as the City's legal. It was suggested to utilize TV 21 for fundraising and to show the Shane's Story, and link it through the Parks Foundation. B. Ordinance No. 6211 - Parking in Residential Zones Public Works Director Dennis Dowdy met with Code Enforcement, Police and Public Works staff to brainstorm solutions to allow residential parking in non-paved right of way areas that are greater than 8 feet, and does not obstruct the traveled way. Suggestion was to test this during the fall/winter to ensure that the valley soils would support this long-term; staff will review areas where gravel is used between the road and a property line. After a 6 month period, the changes would sunset unless extended by action of the City Council. Committee asked if the 8' requirement should be reduced to 7' to accommodate smaller autos and motor bikes. Staff stated that the 8' requirement is consistent with other ordinances and easy to interpret in the field by citizens and parking enforcement staff. Chief Jim Kelly confirmed that the changes in the Ordinance are clear enough to make enforcement possible. and not problematic. Committee recommended taking this to Public Works Committee and City Council same night. C. Ordinance No. 6209 Amendment of 2007-2008 Biennial Budget The Committee had no questions for Assistant Financial Manager Jester. D. Ordinance No. 6208 - Parking Engineering Aide Amber Mund stated that the school bus loading zone on 4th St NE between E St NE and J St NE has never been long enough to accommodate all buses. The proposed ordinance extends the school bus loading zone by 250 feet to the east and changes the current loading zone of 6am - 4 pm to 6am - 3 pm. Signage in the area was updated in September to make parking consistent with the neighborhood. E. Healthcare District Overlay Senior Planner Stacey Borland provided an overview of previous Committee discussions. Staff gave a PowerPoint presentation that corresponded to numbered sites on the proposed Healthcare District Overlay map. Many homes featured were part of the 2004 Auburn Historic Inventory and Historic Site Tour. Committee agreed that the size of the overlay was appropriate and limiting the incentives to preservation of historical homes as Page 2 Planning and Community Development Committee Minutes November 10, 2008 defined by the City. Committee discussed off-site and limited hour on-street parking to satisfy a portion of required parking for healthcare businesses. Committee discussed neighborhood parking issues including citywide implications of residential permit parking. Staff was asked to talk to the City of Seattle about their residential parking program and what has and has not worked with it. Committee reviewed Transportation Comments map. Mayor asked staff to speak to Fred Meyer about extending A Street NE to the parking lot. Committee recommended holding a neighborhood meeting first quarter of 2009 and provided suggestions on running the meetings. Staff was asked to provide information on a large board at meetings on a number of houses and businesses. Committee recommended questions and format for the survey. Staff will draft code language including incentives for Committee's review and bring more information on the parking ideas. Committee would like to review these before the neighborhood meetings. Committee suggested that ARMC should be notified of suggestions. F. Development Code Update Planner Chris Andersen briefed the Committee on the status of the development code update project, including the development of Community Focus Groups and the Code Working Group. Committee reviewed the nine identified key issues and areas for focusing the residential portion of the code update. Committee asked staff to provide detail of meetings, attendees and outcomes. Committee asked Staff to clarify the direction of the Council with the groups as it relates to the code and invite the groups to bring concrete examples of what works. Staff will provide information of what other jurisdictions have done and the history behind their decisions. The next meeting of the XYZ group is December 3`d; staff will brief the Committee on December 8, 2008 on outcomes. G. 2008 Comprehensive Plan Amendments Principal Planner Elizabeth Chamberlain presented the proposed Policy/Text amendments and the Planning Commission's recommendation on those amendments. Ms. Chamberlain indicated that Growth Impact Areas were defined on page 3-10 and Map 3.1 depicting these areas has been added. Item LU-14 on page 3-15 has been updated from rural to "residential conservancy" and LU-15 identifies the lifestyle within this area. Committee asked that the residential conservancy wording be added to Chapter 14. Committee reviewed the Summary Matrix and Planning Commissions recommended changes. Staff will bring this to the Committee for action at the November 24 PCDC meeting and to City Council on December 1. Review of the Staff District amendments will be reviewed at the November 24 PCDC meeting. H. Residential Conversions Principal Planner Elizabeth Chamberlain reported that storm drainage is an issue for residential conversions; staff is meeting with Public Works to review options. Current code requires ADA painting on handicapped parking spaces, which requires asphalt; this is not a state requirement. Staff will look at revising the code. In residential office zone, staff is looking at the 10' landscape requirement in the code to keep existing landscaping. Parking requirements will also be reviewed. This will be brought back to committee on December 8, 2008. Page 3 Planning and Community Development Committee Minutes November 10, 2008 V. INFORMATION A. Director's Official Decisions and Report No report. B. PCDC Status Matrix Chair Norman reported that the Matrix wording has been changed where necessary to Ongoing, Inactive and On-going. Item #8 on the Staff List will be moved to the Matrix. C. Information • The Multicultural Roundtable presentation regarding Les Gove Park Community Center was distributed. An overview of unique suggestions made at the Roundtable was presented. • It was asked if Downtown Redevelopment Committee and/or PCDC should review the Auburn Downtown Association/Business Improvement Area. Committee agreed that the item will be discussed at both Committees and then meet with the ADA in January 2009. • Citizen Survey - December 15tn Chair asked Committee to bring survey question additions or deletions to the November 24 PCDC meeting. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Lynn Norman adjourned the meeting at 7:37 p.m. APPROVED THIS ~ DAY OF 1JQC.Stt`nl.~U~oZO11)8 Lyn )Orman, Chair e ee Tobias, Planning Secretary Page 4