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HomeMy WebLinkAbout10-07-2008~ CITY OF * RN `WASHINGT'ON FINAL PLANNING COMMISSION October 7, 2008 MINUTES CALL TO ORDER Chair Judi Roland called the meeting to order at 7:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Commissioners present were: Chair Judi Roland, Vice Chair Kevin Chapman, Dave Peace, Peter DiTuri, Ron Copple, and Joan Mason Excused Robert Baggett, Michael Hamilton. Staff members present included: Assistant Director of Planning, Building and Community Kevin Snyder, Financial Planning Manager Karen Jester, Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Senior Accountant Michelle Surdez, Senior Planner Stacey Borland and Planning Secretary Carolyn Brown. 1. APPROVAL OF MINUTES - September 3, 2008 Commissioner DiTuri made the motion to approve the minutes from September 3, 2008 meeting as corrected; seconded by Commissioner Mason Motion approved 5-0. II. PUBLIC COMMENT • None III. PLANNING DEPARTMENT REPORT Ms. Chamberlain introduced the new Assistant Director of Planning, Building and Community Kevin Snyder. Ms. Chamberlain added she will try to get a current staff roster to the Planning Commission. Ms. Chamberlain noted that October is National Community Planning month. Mayor Lewis proclaimed this designation at the City Council meetings. Mayor Lewis realizes the Planning Commission is a volunteer position and he wishes to convey a big thanks to the commissioners. Ms. Chamberlain routed a handout regarding a short course on October 27t", in local planning, code writing and revising, which is being sponsored by Bonney Lake. The short course will be held at the public safety building in Bonney Lake. The Commissioners can RSVP if they plan to attend. Mr. Snyder is project manager for the City of Auburn on the code update project. Ms. Borland stated the City of Aubum is considering hosting a short course during the first quarter of 2009. Ms. Borland asked the Commissioners to think about what nights Planning Commission Meeting Minutes October 7, 2008 of the week work best. Also, she added the State requires the host to have a couple of choices, as the speakers are all volunteers and will need time to schedule. Ms. Borland asked the Commissioners to be thinking about course topics. They can review items previously studied or select new topics of interest to the community. Commissioner Peace said he would be interested in studying the roll of a Planning Commissioner. After a discussion, Tuesday and Wednesday seemed to be the consensus of the Commissioners. Ms. Chamberlain said the City Council passed an ordinance removing City Council from their quasi-judicial role. The Hearing Examiner will make decisions and appeals will be made to the Superior Court. Site specific rezones and final plats still will need to be approved by the City Council. Ms. Chamberlain provided a brief update on the Downtown and Alpert International, which is the area 3 blocks south of City Hall. The Master Plan agreement was approved at City Council. 2011 is completion date of the phases for Master Plan with start date probably 2010. IV. PUBLIC HEARINGS • 2008 Comprehensive Plan Amendments. ° City Initiated Policy/Text Amendment #5 - City of Auburn Six-Year Capital Facilities Plan for years 2009-2014 A memo from the Finance Department was provided to Commissioners and added to the binders along with the Capital Facilities Plan (CFP). Senior Accountant Michelle Surdez stated the City is required to do a 6-year CFP. The CFP before the Planning Commission tonight is for the years 2009-2014. The CFP identifies all the capital projects, funding sources and the stage of activity of the project. When a project is completed it is removed from the CFP. The projects are from Utilities, Transportation, Environmental, and Parks. Commissioner DiTuri asked about two projects, the Cemetery and the Municipal Building. Ms. Surdez stated the Cemetery has added more plots and the Municipal Building has been enlarged. These items should be moved to the top table with the Community Center. Ms. Surdez added the Metro Shuttle project should be removed from the draft received as the project is operational not capital. Financial Planning Manager Jester discussed the fire station inventory, noting the City consulted with Legal Department and since the Valley Regional Fire Association (VRFA) does not have a CFP, the inventory will need to be kept with the City CFP. Ms. Chamberlain pointed out that VRFA would be similar as to how the School District CFP is referenced in the City's Comprehensive Plan when the VRFA completes their CFP. The City is also still providing administrative services to VRFA. There was additional discussion regarding funding sources from impact fees. Page 3 Planninq Commission Meetinq Minutes October 7, 2008 Chair Roland opened the Public Hearing. Since no one from the audience spoke to the CFP, Chair Roland closed the Public Hearing. Chair Roland called for questions or a motion. Commissioner Copple asked if the CFP includes all projects that need worked. Ms. Jester stated everything that staff is aware of has been provided by the appropriate staff and utility. Commissioner Copple asked about Mountain View Drive repair. Ms. Jester said there might not be a specific request unless the SOS covers that street. Commissioner Mason had several questions about the Community Center. Mr. Dixon added some demolition will happen spring 2009 and the start date will come later. Mr. Dixon added funding has been identified for the Community Center Building on the south end of Les Gove Park where the old YMCA Building is currently located. Demolition of the old Y and construction the new building is phase one. Funding is still being discussed for the new Parks Department building at the north end of the Les Gove Park and gym. The City is discussing a partnership with the Boys and Girls Club for phase 2. Chair Roland asked for a motion. Commissioner Copple moved to accept Policy/Text Amendment #5 with the corrections as discussed, Commissioner Peace seconded. The motion was approved 5-0. Staff will forward to City Council. V. OLD BUSINESS 2008 Comprehensive Plan Amendments ° City Initiated Policy/Text Amendment #6 - Review and recommendation on the amendments to the Introduction and Chapters 1, 2, 3, 4, 5, 8, 9, 13, 14, and 15. Ms. Chamberlain reminded the Commissioners that the Public Hearing for Policy/Text Amendment #6 was held at the September meeting. The Commissioners had several comments and questions at the September meeting. The Commissioners directed staff to make corrections and revisions and come back to the October meeting. Ms. Chamberlain reviewed the changes requested by the Commissioners. Ms. Chamberlain noted the Commissioners have received a new Chapter 9- Environment, which reflects the recent adoption of the Shoreline Master Program. There were no text changes, just reformatted the chapter to match the other chapters. Chair Roland called for comments or questions. The Commission discussed sustainability, urban separators, and changing the Rural Residential designation to Residential Conservancy Page 4 Planning Commission Meeting Minutes October 7, 2008 Chair Roland called for the motion. Commissioner DiTuri moved to approve PTA #6 as amended. Vice Chair Chapman seconded. The motion was approved 5-0. Staff will forward to City Council. Ms. Chamberlain stated the Comprehensive Plan Amendments will go to the October 27, 2008 PCD Committee meeting. Ms. Chamberlain will present the changes and summarize the discussion and walk the PCD Committee through the Planning Commission recommendations. Ms. Chamberlain added the usual process is to go to finro meetings for discussion and at a third meeting the PCD will take action. The Comprehensive Plan Amendments will also go to Public Works Committee. The items will then go to full Council the first meeting in December. Chair Roland asked what is scheduled for November Planning Commission meeting. Ms. Chamberlain answered this was set up as an extra meeting in case the hearings ran long. Mr. Snyder spoke regarding the upcoming code update and who will help with the code update. The City is assembling an advisory group. By November 5 there will have been the first advisory group meeting. He added the November Planning Commission meeting could be used to update the Commissioners. Ms. Chamberlain noted there will may be two code change proposals. One is for personal storage containers and the second is the overlay of the hospital district. The December agenda could be more substantive. Other issues on that agenda could be conversions of residential into commercial. VI. ADJOURNMENT There being no further business, the Planning Commission adjourned at 8:10 p.m. Page 5