HomeMy WebLinkAbout10-07-2008~
CITY OF *
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`WASHINGT'ON
FINAL
PLANNING COMMISSION
October 7, 2008
MINUTES
CALL TO ORDER
Chair Judi Roland called the meeting to order at 7:00 p.m. in the Council Chambers located
on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Commissioners
present were: Chair Judi Roland, Vice Chair Kevin Chapman, Dave Peace, Peter DiTuri,
Ron Copple, and Joan Mason
Excused Robert Baggett, Michael Hamilton.
Staff members present included: Assistant Director of Planning, Building and Community
Kevin Snyder, Financial Planning Manager Karen Jester, Principal Planner Elizabeth
Chamberlain, Principal Planner Jeff Dixon, Senior Accountant Michelle Surdez, Senior
Planner Stacey Borland and Planning Secretary Carolyn Brown.
1. APPROVAL OF MINUTES - September 3, 2008
Commissioner DiTuri made the motion to approve the minutes from September 3, 2008
meeting as corrected; seconded by Commissioner Mason
Motion approved 5-0.
II. PUBLIC COMMENT
• None
III. PLANNING DEPARTMENT REPORT
Ms. Chamberlain introduced the new Assistant Director of Planning, Building and
Community Kevin Snyder. Ms. Chamberlain added she will try to get a current staff
roster to the Planning Commission.
Ms. Chamberlain noted that October is National Community Planning month. Mayor
Lewis proclaimed this designation at the City Council meetings. Mayor Lewis realizes
the Planning Commission is a volunteer position and he wishes to convey a big thanks
to the commissioners.
Ms. Chamberlain routed a handout regarding a short course on October 27t", in local
planning, code writing and revising, which is being sponsored by Bonney Lake. The
short course will be held at the public safety building in Bonney Lake. The
Commissioners can RSVP if they plan to attend.
Mr. Snyder is project manager for the City of Auburn on the code update project.
Ms. Borland stated the City of Aubum is considering hosting a short course during the
first quarter of 2009. Ms. Borland asked the Commissioners to think about what nights
Planning Commission Meeting Minutes October 7, 2008
of the week work best. Also, she added the State requires the host to have a couple of
choices, as the speakers are all volunteers and will need time to schedule. Ms. Borland
asked the Commissioners to be thinking about course topics. They can review items
previously studied or select new topics of interest to the community. Commissioner
Peace said he would be interested in studying the roll of a Planning Commissioner.
After a discussion, Tuesday and Wednesday seemed to be the consensus of the
Commissioners.
Ms. Chamberlain said the City Council passed an ordinance removing City Council from
their quasi-judicial role. The Hearing Examiner will make decisions and appeals will be
made to the Superior Court. Site specific rezones and final plats still will need to be
approved by the City Council.
Ms. Chamberlain provided a brief update on the Downtown and Alpert International,
which is the area 3 blocks south of City Hall. The Master Plan agreement was
approved at City Council. 2011 is completion date of the phases for Master Plan with
start date probably 2010.
IV. PUBLIC HEARINGS
• 2008 Comprehensive Plan Amendments.
° City Initiated Policy/Text Amendment #5 - City of Auburn Six-Year Capital
Facilities Plan for years 2009-2014
A memo from the Finance Department was provided to Commissioners and added to
the binders along with the Capital Facilities Plan (CFP). Senior Accountant Michelle
Surdez stated the City is required to do a 6-year CFP. The CFP before the Planning
Commission tonight is for the years 2009-2014. The CFP identifies all the capital
projects, funding sources and the stage of activity of the project. When a project is
completed it is removed from the CFP. The projects are from Utilities, Transportation,
Environmental, and Parks.
Commissioner DiTuri asked about two projects, the Cemetery and the Municipal
Building. Ms. Surdez stated the Cemetery has added more plots and the Municipal
Building has been enlarged. These items should be moved to the top table with the
Community Center. Ms. Surdez added the Metro Shuttle project should be removed
from the draft received as the project is operational not capital.
Financial Planning Manager Jester discussed the fire station inventory, noting the City
consulted with Legal Department and since the Valley Regional Fire Association
(VRFA) does not have a CFP, the inventory will need to be kept with the City CFP. Ms.
Chamberlain pointed out that VRFA would be similar as to how the School District CFP
is referenced in the City's Comprehensive Plan when the VRFA completes their CFP.
The City is also still providing administrative services to VRFA.
There was additional discussion regarding funding sources from impact fees.
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Planninq Commission Meetinq Minutes
October 7, 2008
Chair Roland opened the Public Hearing. Since no one from the audience spoke to the
CFP, Chair Roland closed the Public Hearing.
Chair Roland called for questions or a motion.
Commissioner Copple asked if the CFP includes all projects that need worked. Ms.
Jester stated everything that staff is aware of has been provided by the appropriate staff
and utility. Commissioner Copple asked about Mountain View Drive repair. Ms. Jester
said there might not be a specific request unless the SOS covers that street.
Commissioner Mason had several questions about the Community Center.
Mr. Dixon added some demolition will happen spring 2009 and the start date will come
later. Mr. Dixon added funding has been identified for the Community Center Building
on the south end of Les Gove Park where the old YMCA Building is currently located.
Demolition of the old Y and construction the new building is phase one. Funding is still
being discussed for the new Parks Department building at the north end of the Les
Gove Park and gym. The City is discussing a partnership with the Boys and Girls Club
for phase 2.
Chair Roland asked for a motion.
Commissioner Copple moved to accept Policy/Text Amendment #5 with the corrections
as discussed, Commissioner Peace seconded.
The motion was approved 5-0. Staff will forward to City Council.
V. OLD BUSINESS
2008 Comprehensive Plan Amendments
° City Initiated Policy/Text Amendment #6 - Review and recommendation on
the amendments to the Introduction and Chapters 1, 2, 3, 4, 5, 8, 9, 13, 14,
and 15.
Ms. Chamberlain reminded the Commissioners that the Public Hearing for Policy/Text
Amendment #6 was held at the September meeting. The Commissioners had several
comments and questions at the September meeting. The Commissioners directed staff
to make corrections and revisions and come back to the October meeting. Ms.
Chamberlain reviewed the changes requested by the Commissioners. Ms. Chamberlain
noted the Commissioners have received a new Chapter 9- Environment, which reflects
the recent adoption of the Shoreline Master Program. There were no text changes, just
reformatted the chapter to match the other chapters.
Chair Roland called for comments or questions.
The Commission discussed sustainability, urban separators, and changing the Rural
Residential designation to Residential Conservancy
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Planning Commission Meeting Minutes October 7, 2008
Chair Roland called for the motion.
Commissioner DiTuri moved to approve PTA #6 as amended. Vice Chair Chapman
seconded.
The motion was approved 5-0. Staff will forward to City Council.
Ms. Chamberlain stated the Comprehensive Plan Amendments will go to the October
27, 2008 PCD Committee meeting. Ms. Chamberlain will present the changes and
summarize the discussion and walk the PCD Committee through the Planning
Commission recommendations. Ms. Chamberlain added the usual process is to go to
finro meetings for discussion and at a third meeting the PCD will take action. The
Comprehensive Plan Amendments will also go to Public Works Committee. The items
will then go to full Council the first meeting in December.
Chair Roland asked what is scheduled for November Planning Commission meeting.
Ms. Chamberlain answered this was set up as an extra meeting in case the hearings
ran long.
Mr. Snyder spoke regarding the upcoming code update and who will help with the code
update. The City is assembling an advisory group. By November 5 there will have
been the first advisory group meeting.
He added the November Planning Commission meeting could be used to update the
Commissioners.
Ms. Chamberlain noted there will may be two code change proposals. One is for
personal storage containers and the second is the overlay of the hospital district.
The December agenda could be more substantive. Other issues on that agenda could
be conversions of residential into commercial.
VI. ADJOURNMENT
There being no further business, the Planning Commission adjourned at 8:10 p.m.
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