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Home My WebLink About01-22-1996PUBLIC WORKS COMMITTEE MINUTES JANUARY 22, 1996 I. CALL TO ORDER The meeting was called to order at 5:34 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Trish Borden. Committee/member Fred Poe was excused from attending the meeting. Other Council/Committee members in attendance were Sue Singer and Gene Cerino.. Staff in attendance were Public Works Director Frank A. Curde, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Utilities Planning Engineer Nass Diallo, Traffic Engineer Steve Mullen, Transportation Planner Nick Afzali, and Public Works Office Assistant Brenda Deeds. Guests in attendance were Ken Kinared of The Lakeland Company and John Raeder from the Chamber of Commerce. I. CALL TO ORDER H. ISSUES A. ORDINANCE NO. 4830, AMENDS CODIFIED CITY ORDINANCE CHAPTER 13.41 RELATING TO UTILITY SYSTEMS DEVELOPMENT CHARGES FOR WATER AND SEWER Public Works Committee Chairman Rich Wagner requested to see the charts reflecting what other cities charge and asked for an explanation of an E.R.U. Utilities Planning Engineer Nass Diallo presented the charts and explained the calculation of E.R.U. Committee Chairman Rich Wagner also requested that the Public Works Committee should have oversight authority of the credits and Staff agreed to modify the Ordinance to reflect executive oversight by the Committee. Committee/member Trish Borden questioned the 10-day appeal period and felt it was too short. It was determined that this should be changed to a 30-day appeal period. Utilities Planning Engineer Nass Diallo advised the Committee that some grammatical editorials will be made for clarity. After some discussion of both the oversight and 10-day appeal period, and being satisfied with the response, the Public Works Committee recommended approval to the Council at their February 5, 1996 meeting, with the recommended changes. PUBLIC WORKS COMMITTEE MINUTES JANUARY 22, 1996 PAGE 2 OF 4 B. ORDINANCE NO. 483 1, APPROVES OF THE EXPENDITURE AND APPROPRIATION OF FEDERAL ISTEA GRANT FUNDS OF FIVE HUNDRED THOUSAND DOLLARS ($500,000) WITH LOCAL MATCHING FUNDS OF SEVENTY-EIGHT THOUSAND AND THIRTY-FIVE DOLLARS ($78,035) FROM THE 102 (HALF CENT GAS TAX) FUND FOR THE SOUTH 277/52ND STREET NE/NW PROJECT FROM AUBURN WAY NORTH TO THE WEST VALLEY HIGHWAY A general discussion was held regarding the possibility of County participation. Senior Engineer Dennis Selle suggested that the City may pursue matching funds from the State. Being satisfied with the response, the Public Works Committee recommended approval to the City Council at their February 5, 1996 meeting. C. ORDINANCE NO. 4832, APPROVES OF THE EXPENDITURE AND APPROPRIATION OF FEDERAL ISTEA GRANT FUNDS OF ONE HUNDRED FIVE THOUSAND AND NINETY-EIGHT DOLLARS ($105,098) WITH LOCAL MATCHING FUNDS OF ONE HUNDRED THOUSAND FOUR HUNDRED TWO DOLLARS ($100,402) FROM LID 346/PR 513C COMMERCIAL SIDEWALK IMPROVEMENTS ON AUBURN WAY NORTH FROM 15TH STREET NE TO THE NORTH CITY LIMITS After a short discussion on how the City arrives at a fair rate for property owners, and being satisfied with the response, the Public Works Committee recommended approval to the City Council at their February 5, 1996 meeting. D. RESOLUTION NO. 2694, AUTHORIZES THE MAYOR AND CITY CLERK TO EXECUTE A TECHNICAL SERVICES AGREEMENT BETWEEN THE CITY OF AUBURN AND TECHSTAFF, INC., TO PROCURE TEMPORARY STAFF THROUGH THE END OF 1996 After a short discussion and being satisfied with the response, the Public Works Committee recommended approval to the City Council at their February 5, 1996 meeting. E. RESOLUTION NO. 2698, AUTHORIZES THE MAYOR AND CITY CLERK TO EXECUTE A TECHNICAL SERVICES AGREEMENT BETWEEN THE CITY OF AUBURN AND H. L. YOH COMPANY TO PROCURE TEMPORARY STAFF THROUGH THE END OF 1996 The Public Works Committee recommended approval to the City Council at their February 5, 1996 meeting. PUBLIC WORKS COMMITTEE MINUTES JANUARY 22, 1996 PAGE 3 OF 4 IV. CONSENT A. REQUEST PERMISSION TO ADVERTISE FOR BIDS FOR PR 557, 1995 STORM, SEWER AND WATER IMPROVEMENTS, BUDGET IMPACT OF NINE HUNDRED TWENTY-FIVE THOUSAND DOLLARS AND NO CENTS ($925,000.00) The Public Works Committee approved the request. B. UTILITY BILL ADJUSTMENT TO ACCOUNT #4 49 3120 TO STRAWBERRY COURT APARTMENTS/JOHN LASH2LEY, IN THE AMOUNT OF TWO HUNDRED FORTY-TiE DOLLARS AND EIGHTY- FIVE CENTS ($243.85) The Public Works Committee approved the adjustment. IV. INFORMATION OR DISCUSSION A. TRANSPORTATION PLAN UPDATE City Engineer Dennis Dowdy explained what has been accomplished so far and what we have leR to do. Committee Chairman Rich Wagner requested a safety index for corridors as well as intersections and expressed a desire to consider more than 3 years of accident data in forming the annual Transportation Improvement Program (TIP). Staff conducted a 30-minute presentation on the process and the schedule for completing the update. Committee Chairman Rich Wagner urged that if at all possible, we accelerate completion. He also suggested that current Public Works Committee members put in their comments related to proposed roadway improvements. Staff agreed to provide maps to each Committee member. B. WATER RATE STUDY Utilities Planning Engineer Nass Diallo distributed a handout on Utility Rates and Fees. Utilities Engineer Dwight Holobaugh explained the handout in more detail, i.e. Cost of Service Study, Water Rate Study, System Development Charge (SDC), Review of Other Utility Fees and Charges. Committee Chairman Rich Wagner, at a future meeting, would like further explanation of a chart from a previous meeting. Utilities Engineer Dwight Holobaugh explained the recommendation of a lower base rate, which will allow the user to control his use. P.UBLIC WORKS COMMITTEE MINUTES JANUARY 22, 1996 PAGE 4 OF 4 C. ORIENTATION TOUR Public Works Director Frank Curfie advised the Committee that he would put maps with a proposed tour in their boxes for them to mark up. D. CAPITAL PROJECTS STATUS REPORT Senior Engineer Dennis Selle handed out an updated Capital Projects Status Report which showed minor changes to//4, #13 and #19. Council Chairman Rich Wagner was concerned whether we would be able to go to bid in March of 1996 regarding #5. Senior Engineer Dennis Selle advised that there is no staff available at this point in time to move forward on that issue. City Engineer Dennis Dowdy advised that he is hoping to hire additional staff to accommodate the Public Works Department's needs. It was noted that this Report will be discussed further at the next Public Works meeting. E. THERMOD SITE City Engineer Dennis Dowdy explained that the City is interested in a 4-acre site that will be useful to the City in the future for street projects, that we are working with the State, and that the Public Works Committee will be kept apprised of the situation. City Engineer Dennis Dowdy briefed the Committee on a developer participation proposal concerning "G" Street NW. The City is cost-sharing in the repairs and retrofitring of "G" Street NW, in the approximate amount of five thousand dollars ($5,000) from the 102 account. The purpose of doing so is to bring the "full" street back to a reasonable standard before the developer completes his obligation (paving the top 3 inches of asphalt). V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:25 p.m. BD/bd REF. E:NMINUTES\96PW1-2 (I--I:XENGINEERXE96XE96-51)