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Home My WebLink About02-10-1997PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 10, 1997 L CALL TO ORDER The meeting was called to order at 5:30 PM. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Frank A. Curfie, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Finance Director Diane Suplet, and Planning Director Paul Krauss. Guests in attendance were Mark Belcheft, Hans Furtner, and Lila Redington. H. ISSUES A. ORDINANCE NO. 4940 ADDS TWO NEW SUBSECTIONS TO SECTION 10.36.3 10 TO ELIMINATE PARKING ON PORTIONS OF 17TH ST. SE AND 29TH ST. SE IN THE VICINITY OF "A" ST. SE, DUE TO TRAFFIC SIGNAL IMPROVEiV[ENTS SLATED TO GO IN THOSE AREAS City Engineer Dennis Dowdy presented Ordinance No. 4940 and explained that the parking restrictions are required to accommodate the left and right-turn lanes for the new signalized intersections. After some brief discussion the Committee recommended approval to the Council at the February 18, 1997 meeting. B. ORDINANCE NO. 4942 ADDS TWO NEW SUBSECTIONS TO SECTION 10.36.310 TO ELIMINATE PARKING ON AN ADDITIONAL PORTION OF "M" ST. SE BETWEEN AUBURN WAY S. AND 17TH ST. SE TO IMPROVE SIGHT DISTANCE ON "M" ST. SE City Engineer DennisDowdy presented Ordinance No. 4942 and explained that the parking restrictions are required to extend the currently imposed restricted zone completely through the S-curve south of the 17th Street SE/Auburn Way South intersection. Recent accident history and inquiries from local residents concerned about sight distance through the curve justify restricting parking on both sides to improve sight distance. Af'cer some brief discussion the Committee recommended approval to the Council ' at the February 18, 1997 meeting. PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 10, 1997 PAGE 2 OF 5 C. RESOLUTION NO. 2818 AUTHORIZES THE RELINQUISHMENT OF A PORTION OF A PUBLIC SANITARY SEWER LINE EASEMENT AS SHOWN ON THE MAP City Engineer Dennis Dowdy presented Resolution No. 2818 and explained that a request from the local property owner to release the sanitary sewer easement was made and that staff has completed an analysis of the request finding that release of the easement does not restrict service of the lots in the area. Staff recommends that the easement highlighted on the map in the agenda package be relinquished. The Committee decided to recommend approval of the easement release to the Council at the February 18, 1997 meeting. Committee member Poe abstained from voting. D. RESOLUTION NO. 2819 AUTHORIZES THE EXECUTION OF A PURCHASE AND SALE AGREEMENT WITH THE OWNERS OF REAL PROPERTY DESIGNATED AS TAX PARCEL NO. 395440-0125 IN THE VICINITY OF SR 18/"C" STREET RAMP City Engineer Dennis Dowdy presented Resolution No. 2819. The Committee briefly discussed the progress on right-of-way procurement for the project and being satisfied with staff input, voted to recommend approval of Resolution No. 2819 to the Council at the February 18, 1997 meeting. E. RESOLUTION NO. 2823 AUTHORIZES THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH INCA ENGINEERS, INC. TO PROVIDE FOR ON-CALL ENGINEERING/SURVEYING SERVICES FOR 1997 City Engineer Dennis Dowdy presented Resolution No. 2823 and explained that for two years now the additional survey crew has been necessary to keep pace of the level of construction contract work. Procuring this effort by annual contract provides the necessary flexibility essential to compliment the City's survey crew. The Committee recommended approval of Resolution No. 2823 to the Council at the February 18, 1997 meeting. F. RESOLUTION NO. 2824 AUTHORIZES THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH PENTEC ENVIRONMENTAL, INC. TO PROVIDE FOR ON-CALL WETLAND SERVICES FOR 1997 City Engineer Dennis Dowdy presented Resolution No. 2824. Council member Poe inquired if we have continuing needs for this type of contract services. Senior Engineer Selle responded that for B Street LID we need the service and with PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 10, 1997 PAGE 3 OF 5 considerable design activity on multiple project sites throughout the City, this is the most efficient means of obtaining timely services so that work by our staff is not unduly inhibited. Being satisfied with the response the Committee recommended of Resolution No. 2824 to the Council at the February 18, 1997 meeting. IlL CONSENT A. APPROVE CHANGE ORDER #1 TO CONTRACT 96-11 WITH CHARON DRILLING IN THE AMOUNT OF FIFTY-TWO THOUSAND AND FOUR HUNDKED FIFTY DOLLARS AND NO CENTS ($52,450.00) City Engineer Dennis Dowdy explained that the bid items related to filter sand for the well screen are managed on forced account and that staff expects these items to exceed 5% of the contract price and for that reason it is brought to the attention of the Committee in accordance with written procedures. With the change order the project should complete within approved budget. The Committee recommended approval of CONSENT item A. B. SURPLUS CITIZEN MSP- 15 DOT MATRIX PRINTER. SERIAL NUMBER 2033192-66, AT NEXT M/SCELLANEOUS AUCTION The Committee recommended approval of CONSENT item B. C. THE AWARD OF CONTRACT NO. 97-03, PR 592, 1996 SIDEWALK IMPROVEMENTS - STAFF NEEDS ADDITIONAL TIME TO REVIEW THE BIDS BEFORE A RECOMMENDATION CAN BE MADE City Engineer Dennis Dowdy explained that staff has completed the analysis of the two bids and has determined that since the bids exceed existing approved budget that all bids should be rejected. Senior Engineer Selle explained that staff intends to modify the scope of work by deletion of work around the newly approved library and review the feasibility of shilling the minor portion of signal related work into another contract which consist predominantly of signal work. With those changes we expect to receive more bids within the approved budget. After discussion the Committee decided to recommend rejection of all bids to the Council at the February 18, 1997 meeting. PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 10, 1997 PAGE 4 OF 5 IV. INFORMATION OR DISCUSSION A. 'T' STREET LID (RELATED AGREEMENTS) Due to guests present (all for the purpose of concerns about the I Street LID), Chairman Wagner decided to cover this item early on in the meeting. Jack Locke briefed on the scope of the LID, that this is only a scoping level assessment roll with the intent of determining whether the developers were interested in pursuing, and that staff has not expended sufficient effort to refine the estimates. Staff indicated that approximately $5, 000. would be needed to develop the preliminary assessment roll. Chairman Wagner inquired of the Finance Director about securing the LID. Finance Director Supler discussed the possible methods, but reserved comments about the City's internal costs to complete this work. She further stated the need to investigate the work required and report back at a later meeting. Paul Krauss briefed on the Port of Seattle Agreement related to developing the mitigation wetlands on the Port's parcel. The City's position is basically that Port needs to offset it's impacts financially such that Auburn perceives no net loss of developable property, that the LID is an appropriate means of measuring the Port's impacts, and that our meetings with the Port have been productive. That staff expects to receive a draft agreement soon from the Port that addresses the issues we have negotiated so far. Dennis Selle briefed on the Kent Agreement and the issues that affect the LID, and the Port's plans such as: Flood plain amendments, City ownership and control of Auburn Way and I Street intersections, the Lea Hill connection to 104th Ave., limited access to 2771h regulation. Also presented the summary of staff' s preferred alternative for the 2771h grade separation study. B. ELLINGSON ROAD PROGRESS REPORT City Engineer Dennis Dowdy briefed on the need for each city to come to a common understanding of exactly what work we wish to mutually achieve on Ellingson Road, that there seems to be a tendency for the project scope to grow beyond Auburn and Algona's means of financial support. Still working with Pacific to down scope the job to resemble the maintenance scope we initially set out to perform. PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 10, 1997 · PAGE 5 OF 5 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:10 p.m. DD/bd REF. E :XMINUTES\97PW2-1 (H:XENGINEERXE96XE97-114)