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Home My WebLink About06-23-1997 JUN 2 5 1997 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES CITY CLERKS 0FFJC 23, 1997 I. CALL TO ORDER The meeting was called to order at 4:00 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino and Council/Committee member Fred Poe. Staff in attendance were City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Transportation Planner Nick Afzali, Utilities Engineer Dwight Holobaugh, Water Utility Engineer Carl Every, Traffic Engineer Steve Mullen, City staff member Don Wright, Finance Director Diane Supler, City Attomey Michael Reynolds, and Public Works Secretary Laurie Scheder. Guests in attendance were Mrs. Fan Wong, 310 "R' St. SE, apartment owner, and Pete Lewis from the Chamber of Commerce. II. ISSUES A. ORDINANCE NO. 4973, ADDS A NEW SUBSECTION TO THE CITY CODE TO ELIMINATE PARKING ON "D" STREET SE BETWEEN THE SOUTH CURBLINE OF 37TH STREET SE AND NORTH CURBLINE OF 41ST STREET SE City Engineer Dennis Dowdy made a presentation regarding Ordinance No. 4973. A brief discussion was held. Being satisfied with the response from staff, the Public Works Committee recommended approval to the Council at their July 7, 1997 City Council meeting. B. RESOLUTION NO. 2856 AUTHORIZES THE EXECUTION OF A PIPELINE LICENSE AGREE1ViENT BETWEEN BURLINGTON NORTHERN SANTA FE RAILWAY AND THE CITY FOR THE CONSTRUCTION OF CITY PROJECT PR 599, 1997 WATER PIPELINE IMPROVEMENT PROGRAM City Engineer Dennis Dowdy and Senior Engineer Dennis Selle discussed Resolution No. 2856 with the Public Works Committee members. The Public Works Committee recommended approval to the Council at their July 7, 1997 City Council meeting. PUBLIC WORKS COMMITTEE MINUTES JLFNE 23, 1997 PAGE 2 OF 4 C. RESOLUTION NO. 2857 AUTHORIZES THE SURPLUS OF TRACT B OF THE PLAT OF VALLEY MEADOW ADDITION, LOCATED BY 4TH STREET SE AND "T" STREET SE, AND A PORTION LYING ADJACENT TO THE WEST MARGINAL LINE OF 'T' STREET NE (OFF OF 26TH ST. NE) City Engineer Dennis Dowdy and Senior Eng. Dennis Selle discussed and presented Resolution No. 2857. Being satisfied, the Public Works Committee recommended approval to the Council at their July 7, 1997 City Council meeting. D. RESOLUTION NO. 2858 AUTHORIZES THE MAYOR TO EXECUTE SEPARATE PURCHASE AND SALES AGREEMENTS WITH THOROUGHBRED AUTO BODY AND THE SUNBREAK CAFE AT 309 "C" STREET SW FOR PR 529, THE SR 18/"C" STREET SW RAMP PROJECT City Engineer Dennis Dowdy discussed and answered questions regarding Resolution No. 2858. The Public Works Committee recommended approval to the Council at their July 7, 1997 City Council meeting. III. CONSENT A. CHANGE ORDER NO. 1, CONTRACT 97-08, PR 567A NEELY RESIDENCE DEMOLITION FOR FIVE THOUSAND THREE HUNDRED FORTY DOLLARS AND NO CENTS ($5,340.00) The Public Works Committee recommended approval to the Council at their July 7, 1997 City Council meeting. B. RADIO SURPLUS & SALES REQUEST Finance Director Diane Supler requested a delay of the sale of surplus equipment, to be returned at a later date to the Public Works Committee. C. UTILITY ADJUSTMENT REQUEST TO ACCOUNT #3 49 0420, 310 "R" STREET SE, TO MRS. WONG, IN THE AMOUNT OF THIRTY-ONE DOLLARS AND FIFTY CENTS ($31.50) PUBLIC WORKS COMMITTEE MINUTES JUNE 23, 1997 PAGE 3 OF 4 Mrs. Fan Wong was in attendance. Utilities Engineer Dwight Holobaugh presented the background of the investigative action taken by various staff members. A decision was made by the Public Works Committee members to reduce the amount by approximately one thousand four hundred dollars and no cents ($1,400.00) (50% of total balance) and to forgive late payment penalties. The Finance Director Diane Supler and Utilities Engineer Dwight Holobaugh will confer with Mrs. Wong and make the necessary adjustments. D. TEMPORARY RIGHT-OF-WAY PERMIT APPLICATION NO. 10-97 FROM AUBURN GOOD OL' DAYS, INC. City Engineer Dennis Dowdy explained that this is the first time the City has consolidated all uses into a coordinated permit. Being satisfied with the presentation the Public Works Committee approved this item. PRIOR TO INFORMATION/DISCUSSION City Attomey Michael Reynolds briefed the Public Works Committee on the "B" Street LID. The property owners' attorney, Mr. John Turner, is offering to withdraw all protests if the project costs are capped. Due to the expiration of the protest period on July 2, 1997, prior to the next City Council meeting, Attorney Reynolds recommends that we notify Mr. Turner as follows: 1. Timely file their protest to protect themselves. 2. On July 7, 1997 the City Council will consider the protest received and refer them back to Committee. 3. Public Works Committee would review with staff to determine how city's risks are minimized. Attomey Reynolds further advised: 1. That City Council would retain full authority to administer the project and not be bound to execute the work if cost ovemms occur. 2. That as a condition of capping LID costs, the property owners will be required to release all legal claims on the right-of-way. IV. INFORMATION OR DISCUSSION A. SANITARY SEWER COST OF STUDY STATUS Postponed. PUL~IC WORKS COMMITTEE MINUTES JUNE 23, 1997 PAGE 4 OF 4 B. FUTURE WATER SALES PRESENTATION Utilities Engineer Dwight Holobaugh presented a brief overview of the future water sales presentation. The Committee indicated a desire to develop a standard agreement which accommodates the element of the presentation for review and comment by the Committee. C. 8TH STREET CORRIDOR FEEDBACK Senior Engineer Dennis Selle briefed the Public Works Committee on the preliminary results of the 8th Street Corridor Study and notified the Public Works Committee of the public meeting on June 26, 1997. D. TRANSPORTATION ISSUES - 11A HOURS Traffic Engineer Steve Mullen and Transportation Planner Nick Afzali discussed and acknowledged suggested changes to be incorporated in the Transportation Plan. Af[er review of some 14 suggested changes, the Committee elected to defer the remaining changes until the next Public Works Committee meeting. E. CAPITAL PROJECT STATUS REPORT Postponed. F. REVIEW OF DRAFT AGREEMENT FOR METRICOM FRANCHISE Postponed. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. LS/bd REF. E:XMINUTES\97PW6-2 (HAENGINEERME96XE97-582)