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HomeMy WebLinkAbout10-13-1997PUBLIC WORKS COMMITTEE MINUTES OCTOBER 13, 1997 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cefino and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Frank A. Currie, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Transportation Planner Nick Afzali, Utilities Engineer Dwight Holobaugh, Water Utility Engineer Carl Every, Water Quality Programs Coordinator Chris Thorn, Utilities Technician Darcie Hanson, Traffic Engineer Steve Mullen, Finance Director Diane Supler, Grant Accountant Joe Guinasso, Senior Accountant Mark Neary and Public Works Secretary Laurie Scheder. Guests in attendance were Bruce Alverson, owner of the Sun Break Cafe, Cal Bashaw of Sun Break Cafe, Alan C. Keimig from The Keimig Associates, Jim and Mary Heidlebaugh, Joseph and Camille King, A1 and Carol Mathers from Hidden Valley, Pete Lewis, John Raeder from Auburn Chamber of Commerce, Cathy Carr, CCA inc., and Dan Balmelli of Barghausen Consulting Engineers. II. ISSUES A. ORDINANCE NO. 5030 (RESOLUTION NO. 2881), TO SURPLUS, SELL AND TRANSFER FEE OWNERSHIP OF GOEDECKE NORTH PURCHASE AND SALE AGREEMENT City Engineer Dennis Dowdy and Water Quality Programs Coordinator Chris Thorn presented and discussed the sale of 20.8 acres of which 11.7 acres will be sold and a wetlands easement to be provided for the remaining 9.1 acres. The negotiated price with Opus Northwest will result in a recovery of $850,000 towards the $1,308.000 sewer LID debt. The buyer has requested change on page 8 of the Agreement that the form of the easement document be negotiated within 60 days after execution of the Agreement. Public Works Committee member Fred Poe requested change on page two of the Agreement, the change being that the additional earnest money deposit be in cash. The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. P,UBLIC WORKS COMMITTEE MINUTES OCTOBER 13, 1997 PXGE 2 OF 6 B. RESOLUTION NO. 2876, APPROVES AN AGREEMENT WITH THE KING COUNTY DEPARTMENT OF PUBLIC SAFETY TO SELL EIGHT SURPLUS RADIOS FOR THE PURPOSE OF LIPGRADING THE EMERGENCY RADIO SYSTEM City Engineer Dennis Dowdy presented Resolution No. 2876 approving the sale of eight surplus radios for the purpose of upgrading the emergency radio system. The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. C. RESOLUTION NO. 2877, AUTHORIZES THE MAYOR TO EXECUTE A PUBLIC WATERMAIN EASEMENT BETWEEN THE CITY UTILITIES WATER ENTERPRISE FUND AND LAKEHAVEN UTILITY DISTRICT City Engineer Dennis Dowdy presented Resolution No. 2877 to execute a public watermain easement. The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. D. CONSULTANT AGREEMENT WITH TMODEL CORPORATION City Engineer Dennis Dowdy presented the Consultant Agreement for Tmodel Corporation. The Agreement is for updating, the calibration and documenting the City's Transportation Model. Work will be completed by December 15, 1997; reference Appendix B for budget amount not to exceed $15,647.50. The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. E. WETLAND MITIGATION EASEMENT SALE TO SELLEN CONSTRUCTION COMPANY FOR APPROXIMATELY 5 ACRES OF THE GOEDECKE SOUTH PROPERTY (RESOLUTION NO. 2882) Water Quality Program Coordinator Chris Thom updated the Public Works Committee on the sale of an easement for 5 acres of Goedecke South property to Sellen Construction Company. Public Works Committee requested the City require a Hold Harmless clause related to potential contamination issues on site. The Public Works Committee recommended approval to the Council at their Oct. 20, 1997 meeting. PUBLIC WORKS COMMITTEE MINUTES OCTOBER 13, 1997 Pi~'GE 3 OF 6 III. CONSENT A. REQUEST FOR SURPLUS SALE OF AIR COMPRESSOR The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. B. 5 YEAR TEMPORARY RIGHT-OF-WAY USE PERMIT, APPLICATION NO. 24-97, FROM D & H DEVELOPMENT FOR 131 EAST MAIN STREET Public Works Committee member Fred Poe questioned the application for the awning. He assured by staff that this is a common practice. C. TEMPORARY RIGHT-OF-WAY USE PERMIT, APPLICATION NO. 25-97, FROM THE CITY PARK DEPARTMENT TO CLOSE MAIN STREET FROM "E" STREET NE TO AUBURN AVENUE ON FRIDAY, OCTOBER 31, 1997 The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. D. TEMPORARY RIGHT-OF-WAY USE PERMIT, APPLICATION NO. 26-97, FROM THE CITY PARKS DEPARTMENT TO CLOSE DOWNTOWN STREETS FOR THE VETERANS DAY PARADE ON SATURDAY, NOVEMBER 8, 1997 The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. NOTE: Correction of routes for parade submitted to accommodate Metro bus route. E. RIGHT-OF-WAY USE PERMIT, APPLICATION NO. 27-97, FROM SUN BREAK CAFE City Engineer Dennis Dowdy presented the Right-of-way use Permit for the Sun Break Cafe. A Street Delay Agreement will be prepared in the City's standard form. Mr. Alverson explained that he would be satisfied with the suggested PUBLIC WORKS COMMITTEE MINUTES OCTOBER 13, 1997 PAGE 4 OF 6 amendments if there could be some upper limit that clarifies exactly what features he would be expected to participate in. Staff agreed to provide a draft for mutual consent, prior to proceeding to City Council for approval. The Public Works Committee recommended to forward the revised agreement to the City Council for approval once Mr. Alverson can concur with the revised language. F. APPROVE FINAL PAY ESTIMATE FOR PR 567A, CONTRACT NO. 97-08, IN THE AMOUNT OF $5,340.00 FOR THE DEMOLITION OF THE NEELY RESIDENCE The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. G. AWARD CONTRACT NO. 97-17, PR 598, TO THE LOWEST RESPONSIBLE BIDDER FOR THE 1997 SEWER REPLACEMENT PROGRAM The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. H. AWARD CONTRACT NO. 97-22, FOR SMALL WORKS PROJECT PR 603, SCENIC DRIVE DRAINAGE IMPROVEMENTS TO THE LOWEST RESPONSIBLE BIDDER The Public Works Committee recommended approval to the Council at their October 20, 1997 meeting. IV. INFORMATION OR DISCUSSION * A. BRAUNWOOD EMERGENCY POWER GENERATOR Water Utility Engineer Carl Every made a presentation to the Public Works Committee members, staff members and residents from Braunwood. The proposal was a split of costs between the City of Auburn and residents of Braunwood for the cost procuring and installing of a generator and storage area. Input from Public Works Committee members and Braunwood residents followed. After considerable deliberation, the Public Works Committee recommended that staff proceed with the purchase and installation of the generator as soon as the PUBLIC WORKS COMMITTEE MINUTES OCTOBER 13, 1997 PXGE 5 OF 6 homeowners pay their portion. The City of Auburn is to pay for half of the cost and residents would pay for half of the costs, including credit for any money received by the City to date, from Braunwood or the developer. The total cost is estimated at $35,000 with the City's share of $17,500 and the homeowners', share to be $17,500 (less the credit for fees collected from the developer). The Utility Engineer will arrange for collection of the homeowners' share and proceed with the project to design, advertise and deliver bids to the City Council for award. B. SANITARY SEWER COST OF SERVICE STUDY (CCA) Cathy Carr of CCA inc. made distribution of the proposed Sanitary Sewer Utility Cost of Service Study. Due to time constraints, this item was not discussed. To be discussed at a later date. C. SYSTEM DEVELOPMENT CHARGES FOR UTILITIES (CCA) Cathy Carr of CCA inc. made distribution and discussed with staff and the Public Works Committee members the proposed system development charges. She encouraged the Public Works Committee members to call if they have any additional questions or concems. D. WYNN PROPERTY ROW PERMIT/AGREEMENT City Engineer Dennis Dowdy presented a draft Right-of-way Agreement for purchase of the Wyrm property. A general discussion was held regarding signs, entrances and the required landscape. E. BUDGET BRIEFINGS Public Works Director Frank A. Currie made distribution of budget handouts and budget detail; a discussion followed. The Public Works Committee to review and address comments and questions to City staff. F. "B" STREET LID STATUS UPDATE City Engineer Dennis Dowdy briefed the Public Works Committee and staff on progress of the "B" Street LID. Staff expects to return to the Public Works . . P.~UBLIC WORKS COMMITTEE MINUTES OCTOBER 13, 1997 PAGE 6 OF 6 Committee as soon as the estimates for fight-of-way and wetlands mitigation is complete. . G. .: CAPITAL PROJECTS STATUS REPORT City staff members and Public Works Committee members discussed the Capital Projects Status Report. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 7:15 p.m. LS/bd REF. E:XMINUTES\97PW10-1 (H:XENGINEERXE97XE97-1000)