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Home My WebLink About03-09-1998PUBLIC WORKS COMMITTEE MINUTES MARCH 9, 1998 I. CALL TO ORDER The meeting was called to order at 4:32 p.m. Those in attendance were Committee Chairman Rich Wagner, Council/Committee member Gene Cefino and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Frank A. Cun'ie, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Traffic Engineer Steve Mullen, Finance Director Diane Supler, staff member Traffic Design Engineer Ken Olson, Utilities Technician Darcie Hanson, Water Quality Programs Coordinator Chris Thorn, Project Engineer Carl Every, Storm Drainage Engineer Tim Carlaw, Traffic Engineering Technician Dave Burdick, Project Engineering Manager Jack Locke and Public Works Secretary Laurie Scheder. Guests in attendance were Tony Melone, KCM, Council member Pete Lewis, and John Raeder of the Chamber of Commerce. II. ISSUES A. ORDINANCE NO. 5073, AUTHORIZES THE CITY OF AUBURN'S ATTORNEY TO PREPARE A PETITION FOR CONDEMNATION AND PAYMENT FOR THE ACQUISITION OF A STORM DRAINAGE EASEMENT ASSOCIATED WITH CAPITAL PROJECT NO. PR 604, MOUNTAIN VIEW DRIVE STORM IMPROVEMENTS City Engineer Dennis Dowdy presented Ordinance No. 5073, a brief discussion was held regarding the necessity of proceeding with the condemnation. Being satisfied with the response the Public Works Committee recommended approval to the City Council at their March 16, 1998 meeting. B. ORDINANCE NO. 5080, AUTHORIZES THE ACCEPTANCE OF AN ADDITIONAL $7,500.00 IN FEDERAL ISTEA GRANT FUNDS RELATED TO COMPLETED PROJECT PR 513C, COMMERCIAL SIDEWALKS City Engineer Dennis Dowdy briefed the Public Works Committee on the available funding to complete the commercial sidewalks for PR 513C. The Public Works Committee recommended approval to the City Council at their March 16, 1998 meeting. · PUBLIC WORKS COMMITTEE MINUTES MARCH 9, 1998 PAGE 2 OF 5 C. RESOLUTION NO.2926, AUTHORIZES THE EXECUTION OF A PARTICIPATION AGREEMENT WITH M.A. SEGALE FOR A FENCE ON THE COMMON PROPERTY LINE BETWEEN COAL CREEK SPRINGS PROPERTY OWNED BY THE WATER UTILITY AND PROPERTY OWNED BY LA PLANTA, LP NOTE TO FILE: CORRECTION TO SPELLING OF PROPERTY OWNER'S NAME SHOULD BE LA PIANTA, LP City Engineer Dennis Dowdy briefed the Public Works Committee on Resolution No. 2926. The Public Works Committee recommended approval to the City Council at the City Council meeting on March 16 2--3, 1998. (correction) III. CONSENT A. AWARD CONTRACT NO. 98-03 FOR SMALL WORKS PROJECT NO. PR 628, LAKELAND HILLS BOOSTER PUMP STATION TO OMEGA CONTRACTORS, INC., ON THEIR LOW BID OF $38,987.00 The Public Works Committee recommended approval to the City Council at their March 16, 1998 meeting. B. GRANT PERMISSION TO ADVERTISE FOR PROJECT NO. C8002, A" STREET SE OVERLAY AND PATCHING The Public Works Committee recommended approval to the City Council at their March 16, 1998 meeting. C. APPROVE FINAL PAY ESTIMATE NO. 2 TO M .A. SEGALE, INC., AND ACCEPT THE WORK FOR CONTRACT NO. 9%18 FOR PR 622, "C" STREET OVERLAY The Public Works Committee expressed concem regarding the stripping portion of the contract and if the work had been completed. City staff members responded that the work was completed, but the apparent error source was unclear. Chairman Wagner asked staff to follow-up to determine the error and whether the pay estimate could move forward for approval. Since the "Total Quantity" colunto on page 1 of 3 reflected no work performed, or payable, the Committee asked staff to verify the status of the work and how it is being paid. Follow-up reflected a computer error that omitted the final data in the "Total Quantity" column. The error has been corrected, and by telepoll on PUBLIC WORKS COMMITTEE MINUTES MARCH 9, 1998 PAGE 3 OF 5 March 10 the Committee members agreed to forward this final pay estimate to the Council for approval. The error does not affect the final amount payable as r~orted to the Committee. It was agreed by Committee members to bring forth Pay Estimate 2 to the City Council for approval at their meeting on March 16, 1998. D. APPROVE CHANGE ORDER #2 AND FINAL PAY ESTIMATE NO. 1 TO WEBFOOT CONSTRUCTION, INC., AND ACCEPT THE WORK FOR CONTRACT NO. 97-23 FOR PR 568, AUBURN 400 PONDS Council member Fred Poe expressed concems regarding the material costs. City Engineer Dennis Dowdy to supply answer to Council member Poe, so that the pay estimate could move forward to the City Council for approval. NOTE: In the follow-up on March 10, Mr. Dahl, City Construction Manager contacted Committee member Poe to explain the justification for Change Order #2. Council member Poe indicated he was satisfied with the explanation. The Public Works Committee recommended approval at their March 16, 1998 City Council Meeting, subject to a satisfactory explanation of Change Order #2. E. APPROVE FINAL PAY ESTIMATE NO. 2 TO RJC CONSTRUCTION, INC., AND ACCEPT THE WORK FOR CONTRACT NO 97-22 FOR PR 603, SCENIC DRIVE STORM DRAINAGE IMPROVEMENTS, PHASE I Pay Estimate No. 2 to RJC Construction was pulled from the Public Works Agenda, as the contractor had not completed his pay estimate submittal. F. APPROVE AMENDMENT #1 TO AGREEMENT # AG-C-34 WITH HDR ENGINEERING, INC., NOT TO EXCEED $39,500 TO EVALUATE THE HYDRAULICS OF THE DISTRIBUTION SYSTEMS FOR THREE PUMP STATIONS RELATED TO IA #2 The Public Works Committee recommended approval to the City Council at their March 16, 1998 City Council Meeting. G. APPROVE AMENDMENT #1 TO AGREEMENT #AG-C-19 WITH S.G. PINNEY AND ASSOCIATES, INC. NOT TO EXCEED $6,845 FOR WORK RELATED TO PR 620, LEA HILL RESERVOIR PROTECTIVE COATING Water Quality Programs Coordinator Chris Thorn requested approval of Amendment #1 to the Agreement with S.G. Pinney. The topic of appropriate Colors was discussed. Staff to retum to Public Works with several choices and perhaps a two-tone combination will be considered. PUBLIC WORKS COMMITTEE MINUTES MARCH 9, 1998 PAGE 4 OF 5 The Public Works Committee recommended approval at the City Council meeting of March 16, 1998. H. APPROVE AMENDMENT #4 TO AGREEMENT # AG-C-15 WITH PACIFIC GROUNDWATER GROUP, INC. NOT TO EXCEED $28,130 FOR WORK RELATED TO FAC0004-98, MCKESSON WATER This will not be an amendment to the existing contract; this item will be a separate contract. The Public Works Committee recommended approval at the City Council meeting of March 16, 1998. I. APPROVE TEMPORARY ROW APPLICATION #7-98 FROM THE AUBURN SCHOOL DISTRICT The Public Works Committee recommended approval to the City Council at their March 16, 1998 meeting. IV. INFORMATION OR DISCUSSION A. LAKEHAVEN UTILITY DISTRICT ASSUMPTION BY THE CITY OF FEDERAL WAY (CARY ROE) Staff members and City of Federal Way to meet on March 11, 1998 to develop an acceptable agreement. It was with this understanding that if the revised documents are provided to the Public Works Committee members in a timely manner, so that each Council member has the weekend for review, the Public Works Committee may recommend approval at the March 16 City Council meeting. B. ENGINEERING DESIGN STANDARDS The Public Works Committee members to review the document and retum to Public Works for additional questions and concerns. It was determined that SEPA Process will not be delayed. Staff will utilize the distributed draft for filing for SEPA. C. COMPREHENSIVE STORM PLAN SCOPE Storm Drainage Engineer Tim Carlaw and Tony Melone of KCM presented the comprehensive storm drainage plan updated strategy. A general discussion followed; authorization was given to proceed with task 2 (sub basin V, HV). PUBLIC WORKS COMMITTEE MINUTES MARCH 9, 1998 PAGE 5 OF 5 Staff will return to the Public Works Committee on March 23, 1998 with a proposed amendment, to the 1998 contract scope of work with any necessary budget amendments. D. B STREET LID UPDATE On February 26 the City Attomey mailed the City's offer to proceed with the LID to the attorney representing the property owners. E. FAST CORRIDOR DRAFT FUNDING AGREEMENT Project Engineer Jack Locke briefed the Public Works Committee members on the status of the funding agreement. The Committee approved preparation of the Resolution and presentation to the City Council as soon as possible, providing no significant modifications are made by the other signatories. F. RTA DRAFT AGREEMENT Project Engineer Jack Locke introduced the draf~ agreement and answered general questions from staff and Public Works Committee members. Once a draft agreement is ready, the Committee will review for completeness and staff will make a general presentation to the full City Council prior to approval. G. CAPITAL PROJECTS STATUS REPORT Presentation and updated Capital Projects Report discussed by Public Works Committee members. Additional items discussed were the Transportation Plan, the Six-Year TIP, and vacant parcel zoning and the role transportation will play in those decisions. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 7:00 p.m. LS/bd REF. E:MMINUTES\98PW3-1 (H:XENGINEERXE98XE98-191)