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HomeMy WebLinkAbout03-31-1998PUBLIC WORKS COMMITTEE MINUTES MARCH 31, 1998 I. CALL TO ORDER The meeting was called to order at 4:45 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino and Council/Committee member Fred Poe. Staff in attendance were Acting Public Works Director Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Storm Drainage Engineer Tim Carlaw, Traffic Engineer Steve Mullen, Finance Director Diane Supler, and Public Works Secretary Laurie Scheder. Guests in attendance were Rod Vogel of Martin Smith, Inc., Tony Malone of KCM, Inc. and Cathy Carr of CCA, Inc. ISSUES ,,~ A. ORDINANCE NO. 5077 AMENDS CITY CODE, SECTION NO. 10.36.310, PROHIBITED PARKING AREAS Traffic Engineer Steve Mullen gave a brief presentation regarding Ordinance No. 5077 and the reasons for amending the City Code. Being satisfied, the Public Works Committee recommended approval at the April 6, 1998 meeting. B. RESOLUTION NO. 2933 AUTHORIZES A STORMWATER DRAINAGE AGREEMENT WITH VALLEY CENTRE I, LLC Utility Engineer Dwight Holobaugh reviewed and answered concerns regarding the payment amount. Being satisfied, the Public Works Committee recommended approval at the April 6, 1998 meeting. III. CONSENT A. AMENDMENT #1 TO CONSULTANT AGREEMENT # AG-C-55 WITH CHS ENGINEERS, INC. A general discussion was held regarding the staff position, and if the position is covered by permit fees. The City Staff will utilize the consultant until the end of the year. The contract amount will support that level of effort. PUBLIC WORKS COMMITTEE MINUTES MARCH 31, 1998 PAGE 2 OF 3 If the position is filled prior to 1999 we will still maintain the consultant, as needed, to train the new staff person on the cybemet modeling software. A mid- year budget adjustment transferring funding from salaries to professional services will be required. The Public Works Committee recommended approval for Amendment 1 for CHS Engineers Inc. IV. INFORMATION OR DISCUSSION A. UTILITIES COST OF SERVICE/RATE STUDY Cathy Carr of CCA, Inc. made distribution of the recommended draft Water and Sewer Cost of Service studies. A request to review and make comments was requested. Phase I of the Water Service Cost of Service study to be introduced to full council for approval on May 4, 1998. The Public Works Committee determined that the wholesale rates will include the full adjustment for peak demand and that any over collection will be credited back in future years. The second draft of the Sewer Cost of Service study to be discussed at the April 27, 1998 meeting. B. AUBURN WAY SOUTH SEWER ANALYSIS The item was deferred until April 13, 1998. C. DRAFT AMENDMENT #1 TO CONSULTANT AGREEMENT # AG-C-58 WITH KCM, INC. FOR MS 706, STORM DRAINAGE COMPREHENSIVE PLAN UPDATE Storm Drainage Engineer Tim Carlaw, made distribution of the requested map, with applicable changes. A general discussion was held by staff and Public Works Committee members regarding the estimated cost to complete the update of the plan; it was noted that a mid-year budget adjustment will be required to complete the basic programs requested. There are sufficient funds in the working capital balance to cover the additional scope of work. D. WHOLESALE WATER PROGRAM Utilities Engineer Dwight Holobaugh briefed the Public Works Committee on the status of the Wholesale Water Program. The release of the transmittal letter and Auburn Wholesale Water Supply Program and Interlocal Agreements form will proceed immediately with the reservation fee amount set at $200,000, initially to test the local market. '. ~ F'UBLIC WORKS COMMITTEE MINUTES MARCH 31, 1998 PAGE 3 OF 3 E. CONSULTANT CONTRACT PROCEDURES Senior Engineer Dennis Selle retumed to the Public Works Committee to review the Consultant Contract Procedures with the Public Works Committee members that where consultant contracts associated with projects are delineated in the budget. It was agreed all contracts and contract amendments are approvable by the Mayor, without additional Council approvals. Staff will work to keep the Committee informed of contract actions associated with large and or sensitive projects where Consultant contracts associated with projects are not delineated in the budget; all contracts and contract amendments will be forwarded through the Committee/Council/Mayor for amounts in excess of $7,500. F. 29TM & "R" STREET SIGNAL Traffic Engineer Steve Mullen reviewed the accident history of the signal at 29"' and R Street. The Public Works Committee members requested the staff proceed with the design and ROW acquisition portion of project and retum to Public Works Committee members when we are ready to bid, to seek funding sources. A mid-year budget amendment will be required to cover this unbudgeted project. G. CAPITAL PROJECTS STATUS REPORT Not discussed. Staff advised the Public Works Committee of Ordinance No. 5076 prepared by the City Attorney to repeal Ordinance Nos. 4946 and 5035 for condemnation. The Committee will recommend approval to the Council at their April 6, 1998 meeting. Councilmember Poe inquired at the beginning of the meeting about the Metro inspection program performed by Bill Scheder. Staff agreed to cover this on a future agenda. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:45 p.m. LS/bd REF. E:xaMINUTES\98PW2-3 (HAENGINEER~E98XE98- 289)