HomeMy WebLinkAbout06-22-1998PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998
I. CALL TO ORDER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Gene Cerino and
Council/Committee member Fred Poe. Staff in attendance were Acting Public Works Director
Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Storm
Drainage Engineer Tim Carlaw, Traffic Engineer Steve Mullen, Transportation Planner Joe
Welsh, Finance Director Diane Supler, and Engineering Aide Pam Miller.
Guest in attendance was Landon Gibson III, representing the Chamber of Commerce.
II. ISSUES
A. RESOLUTION NO. 2971, DESIGNATE THE UTILITY ENGINEER AND SANITARY
SEWER ENGINEERS AS REPRESENTATIVES TO SERVE ON THE
METROPOLITAN WATER POLLUTION ABATEMENT ADVISORY COMMITTEE
Poe recommended, in deference to the new Public Works Director, that the Committee
wait to act on this resolution. This issue was tabled until the July 13 meeting.
B. RESOLUTION NO. 2981, CALL FOR PUBLIC HEARING ON THE SIX-YEAR
TRANSPORTATION IMPROVEMENT PROGRAM.
Resolution No. 2981 calls for a public hearing on the Six-Year Transportation
Improvement Program (TIP) to be held on August 3, 1998, at 7:30 p.m., before the City
Council.
It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend
Council adopt Resolution No. 2981, calling for a public heating on the Six-Year TIP to
be held on August 3, 1998
MOTION CARRIED
IlL CONSENT
A. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C8016, 8TM STREET
NE PEDESTRIAN TRAIL/WATERLINE IMPROVEMENTS
During discussion of this issue, a question was raised about the mid-year budget
adjustment needed for this project. The Committee was assured that the water utility has
sufficient funds, all moneys due from the IA2 parmers have been received, and the
amount coming ~'om the arterial street fund is a reallocation of funds, not additional
funds. The mid-year budget for both funds will reflect these changes in budget authority.
PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998
PAGE 2 OF 4
B. AWARD CONTRACT 98-13, PROJECT NO. C8002, "A" STREET SE OVERLAY
AND SEWER REPLACEMENT, TO M.A. SEGALE ON THEIR LOW BID OF
$682,546.95
The Committee reviewed an agenda bill requesting Council award Contract 98-13, PR
C8002, "A" Street SE Overlay and Sewer Replacement, to M.A. Segale on their low bid
of $682,546.95. Staff reported that if funds are available, a mid-year budget adjustment
might be requested so that the overlay can be extended from 31st SE through 41st SE to
the proximity of the Stuck River Bridge (city limits).
C. APPROVE CHANGE ORDER NO. 5 AND FINAL PAY ESTIMATE NO. 5, FOR
CONTRACT 97-14, PR 560, THE MUCKLESHOOT SEWER SYSTEM FLOW
CONTROL VAULT
The Committee reviewed Change Order No. 5 and Final Pay Estimate No. 5 for Contract
97-14, PR 560, Muckleshoot Sewer System Flow Control Vault. It was noted that this
project involves a 50/50 cost share with the Tribe. The Tribe has made a payment for
their share based on the initial bid. The City will review change orders with the Tribe and
send them a final pay estimate and request for additional funds.
It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the
Consent agenda.
MOTION CARRIED
IV. INFORMATION OR DISCUSSION
A. REVIEW OF THE 6-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP)
For the purpose of these minutes, this item was discussed after Item C and before Item D.
Mullen distributed copies of the TIP and Projected Revenue by Source/Year. He
reviewed the revenue projections, which did not include revenue from the Real Estate
Excise Tax (REET). Supler remarked that once the City Capital Facilities Plan is in
place, a determination of how much REET money can be used for transportation projects
will be known. In discussing the TIP, Mullen reported that some projects had been
moved around to meet more reasonable construction timelines. He then reviewed five
projects that have been added to the TIP.
The Committee asked that the TIP be placed on the next meeting agenda for further
discussion after they will have had time to review it more closely.
PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998
PAGE 3 OF 4
B. CLAY STREET PARTICIPATION AGREEMENT
Tim Carlaw, Storm Drainage Engineer, reported on a development project on Clay Street.
During the SEPA process for this project, the need for a storm drainage line along Clay
Street to accommodate future redevelopment became apparent. Since the Comprehensive
Drainage Plan does not currently include this conveyance improvement as a capital
improvement, it was identified as a local improvement project through developer
participation. However, due to increased construction costs, the estimated project cost
has exceeded the City's common practice threshold of participating up to $25,000.
Discussion of various alternatives for the situation was held and the consensus was that
the best alternative would be to grant the developer a street delay for his future prorata
cost share of the project. In lieu of a new conveyance line within Clay Street, the
developer should provide a temporary discharge from his on-site water quality/quantity
facilities to the ditch behind his property.
C. COMPREHENSIVE STORMWATER PLAN - ESA DELAYS
Dowdy distributed information regarding the Endangered Species Act (ESA), and
discussion was held on the issues that must be considered in conjunction with our
Comprehensive Drainage Plan Update, Mill Creek Flood Control Plan and the grade
separation projects at 3~d Street SW and South 277th Street. The City will be working
closely with the Department of Fishcries, the Department of Ecology, and the National
Marine and Fishcries Service to determine what must be done to get these four projects to
implementation, while conforming to ESA requirements.
In discussing the Mill Creek Flood Control Plan, staff reported that there might be a need
for establishing a threshold for continued development within the Mill Creek basin, and
that an additional study may be required to accommodate this review. This hydraulic
study should be pursued this year, in light of the schedule for the Comprehensive Plan.
Staff will develop a scope of work for inclusion in the mid-year budget.
Tim Carlaw distributed and reviewed a timeline and table of key elements for the
Comprehensive Drainage Plan Update. He reminded the Committee that the current
contract amendment in place is not sufficient to complete the plan. An additional
amendment will be required to complete the Plan in 1999. A 1998 mid-year budget
adjustment will be necessary to accommodate the previously authorized work. Overall
project budget was discussed, along with the various ESA "wildcards" that affect the
plan. The Committee recommended staff go forward with the Drainage Plan Update as
proposed, making it flexible so that it can adapt to any ESA issues as they become
known.
PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998
PAGE 4 OF 4
D. ELI FRANCHISE STATUS UPDATE
Dowdy distributed a 4th working draft of the ELI franchise agreement. He said that ELI
has reviewed the changes shown in the draft and that they approved of most of them. ELI
has raised a question as to whether or not they are subject to a franchise fee. Both our
legal staff and theirs are currently reviewing this issue. Staff believes most differences
can be resolved before the proposed public hearing.
It was moved by Poe, seconded by Cerino, that a resolution be brought before Council
setting a public hearing for July 20.
MOTION CARRIED
E. CAPITAL PROJECT STATUS
The Capital Project Status report was reviewed by the Committee. Selle reported that a
$2.1 million consultant contract for 3~d Street SW PS&E will be executed. Preliminary
results from the value engineering have been received. We should have the final results
by the end of this week.
F. OTHER DISCUSSION
Cerino stated that at an AWC conference he recently attended, a presentation was given
on 20'-wide residential streets. The 20'-wide streets allow for parking on one side of the
street, and are effective in slowing traffic and making the neighborhood more pedestrian
friendly. Redmond has been using this standard and Sumner is beginning to use it.
The Committee suggested a full Council workshop be held on the PUD ordinance so that
concems about lot sizes and PUD's for areas as small as 10 acres can be discussed.
The City's IA2 partners have requested a joint meeting. The Committee felt that issues
raised by the partners should be addressed by staff as fully as possible prior to the
meeting, and asked that Well #6 be placed on their next agenda and that the joint meeting
be postponed a month.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was adjourned
at 6:30 p.m.
PM/bd
REF. H:XENGINEERXE98NE98-559 (E:X1VIINUTES\98PW6-2)