Loading...
HomeMy WebLinkAbout06-22-1998PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino and Council/Committee member Fred Poe. Staff in attendance were Acting Public Works Director Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Storm Drainage Engineer Tim Carlaw, Traffic Engineer Steve Mullen, Transportation Planner Joe Welsh, Finance Director Diane Supler, and Engineering Aide Pam Miller. Guest in attendance was Landon Gibson III, representing the Chamber of Commerce. II. ISSUES A. RESOLUTION NO. 2971, DESIGNATE THE UTILITY ENGINEER AND SANITARY SEWER ENGINEERS AS REPRESENTATIVES TO SERVE ON THE METROPOLITAN WATER POLLUTION ABATEMENT ADVISORY COMMITTEE Poe recommended, in deference to the new Public Works Director, that the Committee wait to act on this resolution. This issue was tabled until the July 13 meeting. B. RESOLUTION NO. 2981, CALL FOR PUBLIC HEARING ON THE SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM. Resolution No. 2981 calls for a public hearing on the Six-Year Transportation Improvement Program (TIP) to be held on August 3, 1998, at 7:30 p.m., before the City Council. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Resolution No. 2981, calling for a public heating on the Six-Year TIP to be held on August 3, 1998 MOTION CARRIED IlL CONSENT A. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C8016, 8TM STREET NE PEDESTRIAN TRAIL/WATERLINE IMPROVEMENTS During discussion of this issue, a question was raised about the mid-year budget adjustment needed for this project. The Committee was assured that the water utility has sufficient funds, all moneys due from the IA2 parmers have been received, and the amount coming ~'om the arterial street fund is a reallocation of funds, not additional funds. The mid-year budget for both funds will reflect these changes in budget authority. PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998 PAGE 2 OF 4 B. AWARD CONTRACT 98-13, PROJECT NO. C8002, "A" STREET SE OVERLAY AND SEWER REPLACEMENT, TO M.A. SEGALE ON THEIR LOW BID OF $682,546.95 The Committee reviewed an agenda bill requesting Council award Contract 98-13, PR C8002, "A" Street SE Overlay and Sewer Replacement, to M.A. Segale on their low bid of $682,546.95. Staff reported that if funds are available, a mid-year budget adjustment might be requested so that the overlay can be extended from 31st SE through 41st SE to the proximity of the Stuck River Bridge (city limits). C. APPROVE CHANGE ORDER NO. 5 AND FINAL PAY ESTIMATE NO. 5, FOR CONTRACT 97-14, PR 560, THE MUCKLESHOOT SEWER SYSTEM FLOW CONTROL VAULT The Committee reviewed Change Order No. 5 and Final Pay Estimate No. 5 for Contract 97-14, PR 560, Muckleshoot Sewer System Flow Control Vault. It was noted that this project involves a 50/50 cost share with the Tribe. The Tribe has made a payment for their share based on the initial bid. The City will review change orders with the Tribe and send them a final pay estimate and request for additional funds. It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the Consent agenda. MOTION CARRIED IV. INFORMATION OR DISCUSSION A. REVIEW OF THE 6-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) For the purpose of these minutes, this item was discussed after Item C and before Item D. Mullen distributed copies of the TIP and Projected Revenue by Source/Year. He reviewed the revenue projections, which did not include revenue from the Real Estate Excise Tax (REET). Supler remarked that once the City Capital Facilities Plan is in place, a determination of how much REET money can be used for transportation projects will be known. In discussing the TIP, Mullen reported that some projects had been moved around to meet more reasonable construction timelines. He then reviewed five projects that have been added to the TIP. The Committee asked that the TIP be placed on the next meeting agenda for further discussion after they will have had time to review it more closely. PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998 PAGE 3 OF 4 B. CLAY STREET PARTICIPATION AGREEMENT Tim Carlaw, Storm Drainage Engineer, reported on a development project on Clay Street. During the SEPA process for this project, the need for a storm drainage line along Clay Street to accommodate future redevelopment became apparent. Since the Comprehensive Drainage Plan does not currently include this conveyance improvement as a capital improvement, it was identified as a local improvement project through developer participation. However, due to increased construction costs, the estimated project cost has exceeded the City's common practice threshold of participating up to $25,000. Discussion of various alternatives for the situation was held and the consensus was that the best alternative would be to grant the developer a street delay for his future prorata cost share of the project. In lieu of a new conveyance line within Clay Street, the developer should provide a temporary discharge from his on-site water quality/quantity facilities to the ditch behind his property. C. COMPREHENSIVE STORMWATER PLAN - ESA DELAYS Dowdy distributed information regarding the Endangered Species Act (ESA), and discussion was held on the issues that must be considered in conjunction with our Comprehensive Drainage Plan Update, Mill Creek Flood Control Plan and the grade separation projects at 3~d Street SW and South 277th Street. The City will be working closely with the Department of Fishcries, the Department of Ecology, and the National Marine and Fishcries Service to determine what must be done to get these four projects to implementation, while conforming to ESA requirements. In discussing the Mill Creek Flood Control Plan, staff reported that there might be a need for establishing a threshold for continued development within the Mill Creek basin, and that an additional study may be required to accommodate this review. This hydraulic study should be pursued this year, in light of the schedule for the Comprehensive Plan. Staff will develop a scope of work for inclusion in the mid-year budget. Tim Carlaw distributed and reviewed a timeline and table of key elements for the Comprehensive Drainage Plan Update. He reminded the Committee that the current contract amendment in place is not sufficient to complete the plan. An additional amendment will be required to complete the Plan in 1999. A 1998 mid-year budget adjustment will be necessary to accommodate the previously authorized work. Overall project budget was discussed, along with the various ESA "wildcards" that affect the plan. The Committee recommended staff go forward with the Drainage Plan Update as proposed, making it flexible so that it can adapt to any ESA issues as they become known. PUBLIC WORKS COMMITTEE MINUTES JUNE 22, 1998 PAGE 4 OF 4 D. ELI FRANCHISE STATUS UPDATE Dowdy distributed a 4th working draft of the ELI franchise agreement. He said that ELI has reviewed the changes shown in the draft and that they approved of most of them. ELI has raised a question as to whether or not they are subject to a franchise fee. Both our legal staff and theirs are currently reviewing this issue. Staff believes most differences can be resolved before the proposed public hearing. It was moved by Poe, seconded by Cerino, that a resolution be brought before Council setting a public hearing for July 20. MOTION CARRIED E. CAPITAL PROJECT STATUS The Capital Project Status report was reviewed by the Committee. Selle reported that a $2.1 million consultant contract for 3~d Street SW PS&E will be executed. Preliminary results from the value engineering have been received. We should have the final results by the end of this week. F. OTHER DISCUSSION Cerino stated that at an AWC conference he recently attended, a presentation was given on 20'-wide residential streets. The 20'-wide streets allow for parking on one side of the street, and are effective in slowing traffic and making the neighborhood more pedestrian friendly. Redmond has been using this standard and Sumner is beginning to use it. The Committee suggested a full Council workshop be held on the PUD ordinance so that concems about lot sizes and PUD's for areas as small as 10 acres can be discussed. The City's IA2 partners have requested a joint meeting. The Committee felt that issues raised by the partners should be addressed by staff as fully as possible prior to the meeting, and asked that Well #6 be placed on their next agenda and that the joint meeting be postponed a month. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. PM/bd REF. H:XENGINEERXE98NE98-559 (E:X1VIINUTES\98PW6-2)