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HomeMy WebLinkAbout07-13-1998PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1998 I. CALL TO ORDER The meeting was called to order at 4:31 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Councilmember Pete Lewis, substituting for Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, Finance Director Diane Supler, Senior Engineer Dennis Selle, Special Projects Engineer Jack Locke, Utilities Engineer Dwight Holobaugh, Traffic Engineer Steve Mullen, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Engineer Tim Carlaw, Project Engineer Ingrid Gaub, Design Engineer Joe Bangah, Water Utility Engineer Lara McKinnon, Water Compliance Program Coordinator Chris Thorn, Transportation Planner Joe Welsh, and Engineering Aide Pam Miller. Guests in attendance were Jim Olson, CTE Engineers, and Councilmember Sue Singer. II. ISSUES A. ORDINANCE NO. 5119, APPROVES FEDERAL TEA-21 GRANT FUNDS WITH LOCAL MATCHING FUNDS TO PREPARE AND IMPLEMENT THE SOUTH 277th STREET RECONSTRUCTION AND GRADE SEPARATION PROJECT Selle reported that both the South 277th and 3rd Street SW projects have many funding sources, and that each funding source has certain restrictions as to how the funds can be used. City staff is working to maximize the leveraging of grant funding for these projects, while minimizing local participation. Selle distributed spreadsheets showing the funding sources for both projects. Matching restrictions were discussed and a question was raised about how Council can be assured the City has adequate matching funds. Wagner asked if the spreadsheets could be revised to reflect matching funds and that the revised spreadsheets be brought back before the Committee. Selle responded that matching funds are identified in the ordinances approving grant funds and assured the Committee that staff is constantly monitoring funding for these projects. Engler suggested that Engineering staff develop a summary table showing funding sources and matching funds. Ordinance No. 5119 approves the expenditure and appropriation of $4 million of Federal Tea-21 funds for the South 277th Street project, and authorizes the Mayor to execute an agreement between the City and WSDOT in the amount of $1,982,800 for design. The balance of the funding can be allocated as additional grant dollars are secured or as we progress to the next phase of the project. PUBLIC WORKS COMMITFEE MINUTES JULY 13, 1998 P.age 2 of 7 It was moved by Cerino, seconded by Lewis, that the Public Works Committee recommend Council adopt Ordinance No. 5119, approving Federal TEA-21 funds for the South 277th Street project. MOTION CARRIED B. ORDINANCE NO. 5118 APPROVES FEDERAL TEA-21 GRANT FUNDS WITH LOCAL MATCHING FUNDS TO PREPARE AND IMPLEMENT THE SR 18/"C" STREET SW RAMP MODIFICATIONS/3RD STREET SW GRADE SEPARATION PROJECT Ordinance No. 5118 approves the expenditure and appropriation of $3 million of Federal Tea-21 funds for the SR 18/"C" Street SW Ramp Modifications/3rd Street SW Grade Separation Project, and authorizes the Mayor to execute an agreement between the City and WSDOT in the amount of $1,984,356 for design. The balance of the funding can be allocated as additional grant dollars are secured or as we progress to the next phase of the project. It was moved by Cerino, seconded by Lewis, that the Public Works Committee recommend Council adopt Ordinance No. 5118, approving Federal TEA-21 funds for the SR 18/"C" Street SW Ramp Modifications/fa Street SW Grade Separation Project. MOTION CARRIED C. ORDINANCE NO. 5120, AMENDS ORDINANCE NO. 5105, APPROVING $1,500,000 IN STATE FUNDS FOR THE DESIGN OF 3P~ STREET SW GRADE SEPARATION PROJECT/SR 18 - "C" STREET INTERCHANGE IMPROVEMENTS Ordinance No. 5120 amends Ordinance No. 5105, which approved an agreement between the City and WSDOT for $1.5 million in State funds for the SR 18/"C" Street SW Ramp Modifications/3rd Street SW Grade Separation. Since adoption of Ordinance No. 5105 on June 15, 1998, the agreement has been modified to allow more flexibility for using these funds for matching other project grant funds. It was moved by Cerino, seconded by Lewis, that the Public Works Committee recommend Council adopt Ordinance No. 5120, amending Ordinance No. 5105. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1998 Page 3 of 7 III. CONSENT A. AWARD CONTRACT 98-10, PROJECT C8015, 1998 PAVEMENT MARKING, TO STRIPE RITE, INC., ON THEIR LOW BID OF $27,021.57 The Committee reviewed an agenda bill requesting Council to award Contract No. 98-10, Project C8015, 1998 Pavement Marking, to Stripe Rite, Inc., on their low bid of $27,021.57. A question was raised about the bid being substantially under the 1998 budget of $50,000. Staff responded that the City received excellent bids, and will be submitting change orders to extend the scope of the work to use up the remainder of the budgeted funds. B. AWARD CONTRACT NO. 98-20, PROJECT NO. C8005, 29TM AND "R" STREET SE SIGNAL, TO TRANSTECH ELECTRIC, INC. ON THEIR LOW BID OF $227,378.00 The Committee reviewed an agenda bill requesting Council to award Contract No. 98-20, Project No. C8005, 29th and R Street SE Signal, to Transtech Electric, Inc., on their low bid of $227,378.00. Staff clarified that the project will include 3-lane striping at the intersection only, not down the street. C. AWARD CONTRACT NO. 98-09, PROJECT NO. PR 603, SCENIC DRIVE PHASE II, TO BRAD MASON TRUCKING ON THEIR LOW BID OF $267,352.02 The Committee reviewed an agenda bill requesting Council to award Contract No. 98-09, Project No. 603, Scenic Drive Phase II, to Brad Mason Trucking on their low bid of $267,352.02. D. CHANGE ORDER NO. 3 FOR CONTRACT 98-08, PROJECT NOS. PR 613/591A, WELL #7 & INTERTIE PUMP STATION The Committee reviewed Change Order No. 3 for Contract 98-08, Project Nos. PR 613 and PR 591A, Well #7 and Intertie Pump Station. This change order to furnish and install an underground filtration system for purge water from the well pump was originally in the contract, but was pulled due to problems with the concept. This work is included in the project budget. E. PERMISSION TO ADVERTISE FOR BIDS FOR CONTRACT 98-26, PROJECT NO. C8047, CENTRAL STORM PHASE 1 C, AND PROJECT NO. C8048, CENTRAL STORM PHASE 1E The Committee reviewed an agenda bill requesting Council grant permission to advertise for bids for Contract No. 98-26, Project No. 8047, Central Storm Phase 1C, and Project No. C8048, Central Storm Phase 1E. PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1998 Page 4 of 7 It was moved by Cerino, seconded by Lewis, that the Public Works Committee approve the consent agenda. MOTION CARRIED IV. INFORMATION OR DISCUSSION A. STORMWATER DETENTION PLAN LANDSCAPE PLANTINGS PRESENTATION (THE PORTICO GROUP) Holobaugh reported that the Portico Group would not be giving a presentation at this meeting; however, he wanted to apprise the Committee of an on-going effort the City will be undertaking to improve drainage ponds. The Auburn 400 ponds were recently dredged to improve conveyance, and they are now being re-vegetated to further improve the ponds through shading. The City had Portico look at other main stormwater detention ponds to determine how they could be improved. The objective is to improve the function of the bioswales/ponds, keep them easy to maintain, and make them more aesthetically pleasing and compatible to neighborhoods. The Portico Group will give a presentation to the Committee at a future meeting. B. "B" STREET LID STATUS For the purpose of these minutes, this item was discussed after Item C. Jack Locke gave a status report on LID No. 347, B Street NW. Locke reminded Committee members that the Council had approved a hearing on the final assessment roll for LID No. 347, which was recommended to remain the same as the preliminary roll, with the cost capped at $751,000. At a recent meeting, some property owners informed staff that they have wetlands on their property and asked that they not be assessed for them. Locke reviewed options for dealing with the wetland issue. Since assessments can only be adjusted down at the public hearing, one option would be to reduce the assessments against those owners whose property contains wetlands. This would reduce the amount of the assessment roll, and increase the City's participation, by $47,075. Another option would be to readvertise and raise the assessments of those property owners who do not have wetlands; however, cost of readvertising and possible litigation costs must be taken into consideration when deliberating this option. The Committee concurred with Engineering staff that it would be most expedient and in the best interest of keeping this project moving to increase City participation and lower the assessments of those property owners who have wetlands on their property. PUBLIC WORKS COMMITTEE MINUTES JULY |3, 1998 Page 5 of 7 C. AUBURN WAY SOUTH SEWER STUDY Roscoe indicated the study area on a map, and asked if the Committee had any questions on the study, which looks at sewer improvements on Auburn Way South. A question was asked about illegal crossovers, and Roscoe stated that staff is researching costs of smoke testing to investigate infiltration. Cost sharing with the Muckleshoot Indian Tribe and delineation of their flows were also discussed. D. 6-YEAR TIP Mullen distributed copies of the 6-Year TIP, which reflected moving the Kersey/Oravetz Signal project to 1999 as requested by Committee members at their previous meeting. A question was raised in regard to moving the F Street SE Project (4th SE to Auburn Way South) from 2000 to 1999. Staff said it would be to the City's advantage to wait until the outcome of the M Street Grade Separation is determined, as F Street would be part of an interim bypass and could be paid for with funds from that project. It was noted that the Academy Drive bypass is no longer on the TIP. Staff reported that WSDOT is now the lead on the project; however, Auburn will be involved in the study. The Committee asked why the Kersey Road Project (Oravetz to 53rd) was shown for 2002, when last year's TIP had the project listed for 2001. The Committee directed staff to take another look at the TIP to see if this project could be moved forward and to place the TIP on the agenda for their July 27 meeting. E. SCHEDULE FOR ADOPTION OF ENGINEER DESIGN STANDARDS Mullen reported that the schedule has been revised due to changes to the subdivision ordinance that occurred as a result of the Transportation Plan. The standards were to go before Council on August 3; however, they must now go back to the Planning Commission prior to going before Council in September. F. 3rd STREET SW GRADE SEPARATION PROJECT LIPDATE Ingrid Gaub, Project Engineer for the 3rd Street SW Grade Separation Project, was introduced to the Committee. Gaub reported that some changes have been made to the design of the ramp. The biggest change was breaking the large bridge structure into smaller bridges and using fill between the railroad tracks and C Street which will reduce costs and make construction easier. These measures will save about $1 million in construction costs. Total project cost is currently estimated at $27 million. Gaub talked briefly about the recently complete value engineering study of the project. PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1998 Page 6 of 7 G. MID-YEAR BUDGET/CAPITAL PROJECTS The Committee reviewed the Public Works Department's 1998 Mid-Year Budget Adjustment and Capital Projects. It is hoped to bring the Mid-Year Budget to Council at their next meeting. H. TERRACE DRIVE PEDESTRIAN FACILITY Terrace Drive is a three-lane road, 36 feet wide, with an 8' gravel shoulder. Selle reported that initial plans for a pedestrian facility involved paving the shoulder and extending the lighting. After studying the plans, staff is recommending a sidewalk in lieu of the paved trail. The cost of the sidewalk can be accommodated within the project budget. The Committee concurred with staffs recommendation to construct sidewalks rather than a paved trail. I. AIRPORT STORM DETENTION FACILITY UPDATE Carlaw discussed alternatives that were evaluated to maximize stormwater detention at the airport and reviewed an Alternative Analysis Summary. The two altematives that appear to be most cost effective are to over-excavate the existing L-shaped pond and cover with a wildlife repellent material and/or excavate new trapezoidal-shaped ponds also covered with wildlife repellent material. The finalized report will be utilized in the Comprehensive Plan update. J. CONSULTANT REVIEW OF LAKELAND SOUTH UTILITIES Selle reported that the City is requiring Lakeland to furnish master plans for their utility systems. Lakeland will be charged for review of the plans, which will cover the cost of hiring consultants to perform the review. K. CAPITAL PROJECT STATUS The Committee reviewed the Capital Project Status Report. L. OTHER Mid-Year Budget: Holobaugh explained that the Sanitary Sewer Utility had budgeted revenue from the sale of the Goedecke property; however, at this point in time, the property may not sell. This will have an impact on the sanitary sewer budget, but the utility will still be in good shape, and there is the possibility that the future value of the property could be greater than its present value. PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1998 Page 7 of 7 IA2 Joint Meeting: Wagner said he had received a copy of a letter dated June 17 from Hammond Collier Wade delineating questions to be covered at a joint meeting of the IA2 partners. Holobaugh replied that a joint meeting will not be held until we have answers to their questions. Covington and Water District 111 have been advised that the meeting will not be held until late August or early September. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:40 p.m. PM/bd REF. H:XENGINEERXE98XE98-633 (E:XMINUTES\98PW7-1)