HomeMy WebLinkAbout07-27-1998PUBLIC WORKS COMMITFEE MINUTES JULY 27, 1998
I. CALL TO ORDER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and
Council/Committee member Fred Poe. Staff in attendance were Public Works Director
Christine Engler, Finance Director Diane Supler, Traffic Engineer Steve Mullen, Utilities
Engineer Dwight Holobaugh, Project Engineer Carl Every, Storm Drainage Engineer Tim
Carlaw, Water Resources Technician Bill Scheder, Transportation Planner Joe Welsh,
Contract Engineer Don Wright, Water Utility Engineer Lara McKinnon, Water Resources
Technician Bill Scheder, Utility Accountant Mark Neary, Intergovernmental Affairs
Manager Lisa Clausen, Engineering Aide Pare Miller.
Guest in attendance was Landon Gibson III.
II. ISSUES
A. RESOLUTION NO. 2986 AUTHORIZES THE MAYOR TO EXECUTE
PAYMENT FOR RELOCATION ASSISTANCE EXPENSES TO
THOROUGHBRED AUTOBODY, INC
The Committee reviewed Resolution No. 2986, commenting that they thought
Thoroughbred had already been paid in full. Staff was asked to research
payments already made to Thoroughbred and to the Sunbreak and, if this payment
is due to Thoroughbred, to forward it on to Council. The Committee asked to be
updated on this issue at their next meeting.
It was moved by Poe, seconded by Cerino, that the Committee recommend
Council adopt Resolution No. 2986.
MOTION CARRIED
B. RESOLUTION NO. 2988 AUTHORIZES THE MAYOR AND CITY CLERK
TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND'
THE MUCKLESHOOT INDIAN TRIBE FOR WATER LINE INSTALLATION
UNDER THE GREEN RIVER BY OPEN CUT METHOD
Staff clarified for the Committee that this agreement provides $30,000 to the
Tribe to perform salmon habitat restoration work and up to $20,000 for rental of
equipment required to carry out the work. The restoration work mitigates any
temporary environmental damage resulting from the open cut water line river
crossing.
It was moved by Poe, seconded by Cerino, that the Committee recommend
Council adopt Resolution No. 2988.
MOTION CARRIED
PUBLIC WORKS COMMITTEE MINUTES JULY 27, 1998
Page 2 of 4
IlL CONSENT
A. STREET DELAY AGREEMENT FOR 16 CLAY STREET NW GRANTS THE
PUBLIC WORKS DIRECTOR AUTHORITY TO EXECUTE A STREET
IMPROVEMENT DELAY AGREEMENT WITH CLAY STREET
ASSOCIATES, LLC, GEORGE HUMPHREY, FOR A PORTION OF CLAY
STREET NW
The Committee reviewed the request for a street delay on Clay Street. Carlaw
explained that, after reviewing the Stormwater CIP, staff deemed it would not be
appropriate to construct street improvements with associated storm lines in this
area at this time.
B. AWARD SMALL WORKS CONTRACT 98-23, PROJECT NO. C8052, 9TH
AND "H" STREETS SE SEWER EXTENSION, TO KING CONSTRUCTION
ON THEIR LOW BID OF $84,551
There were no questions on this issue.
C. AWARD SMALL WORKS CONTRACT 98-24, PR 632, PEDESTRIAN
PUSHBUTTON INSTALLATION, TO TRANSTECH ELECTRIC, INC. ON
THEIR LOW BID OF $30,524
The Committee commented on the low bid, which resulted in the project costs
totaling less than half of the project budget. Mullen stated that this project is
funded by a TIB grant at 80% and that staff is currently working with the TIB to
revise the scope of the project to include a new controller, cabinet, and pedestrian
pushbuttons at 4th Street NE and Auburn Avenue.
D. AWARD CONTRACT 98-01, PR 604, MOUNTAIN VIEW AT WEST MAIN
STORM IMPROVEMENT, TO FARDIG DEVELOPMENT, INC., ON THEIR
LOW BID OF $152,868
The Committee noted that while the total project cost is $249,715, the budget
need is shown as $206,465. Staff reported that the difference represents funds
spent from the 1997 budget on the project.
E. APPROVE FINAL PAY ESTIMATE #8 FOR PR 598, TO R T & T
CONSTRUCTION, INC., AND ACCEPT CONSTRUCTION FOR CONTRACT
NO. 97-17, PR 598, 1997 SEWER REPLACEMENT PROGRAM
There were no questions on this issue.
It was moved by Cerino, seconded by Poe, that the Public Works Committee approve the
consent agenda.
MOTION CARRIED
" !~UBLIC WORKS COMMITTEE MINUTES JULY 27, 1998
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IV. INFORMATION OR DISCUSSION
A. SCA REGIONAL FINANCE AND GOVERNANCE REVISED
The Mayor and Intergovernmental Affairs Manager Lisa Clausen reviewed the
SCA Regional Finance and Governance Revised Proposal. The Committee
concurred with the revised proposal, which will go before the City Council at
their August 3 meeting.
B. WATER PENALTY FEES
Holobaugh introduced this issue by clarifying that the fees being reviewed are not
just penalty fees, but all water fees charged for services ranging from water
shutoff to fire service line permits. He stated the fee document is a working draft
and is being brought before the Committee for their input. Scheder reported that
the proposed fees are based on the City's actual cost to provide the service.
The Committee reviewed each proposed fee, concurring with most of them. They
requested that the service installation fees be figured at two rates as they have
been in the past: one rate for installations requiring excavation of a paved street,
and a lower rate for installations that do not involve a paved street. The
Committee recommended the proposed Turn Off fee be lowered to $25, late fees
be assessed after 30 days, and asked that the draft be brought back at their next
meeting so that further discussion could be held in regard to the Delinquent Turn
Off fee.
C. WATER QUALITY COUNTY TECHNICAL ASSISTANCE PROGRAM
Due to time constraints, this item was tabled until the next meeting.
D. WATER DIVISION MID-YEAR BUDGET ADJUSTMENT CHANGES
Due to time constraints, this item was tabled until the next meeting.
E. 6-YEAR TIP
The Committee had asked staff to explore the possibility of moving the Kersey
Way project ahead from the year 2002. Mullen reviewed three options for
moving the project forward: increase funding, defer either the "M" Street Grade
Separation or Kersey/Oravetz project, or defer some preservation. The
Committee recommended that preservation be deferred so that the Kersey Way
project could be moved ahead.
PUBLIC WORKS COMMITTEE MINUTES JULY 27, 1998
Page 4 of 4
F. CAPITAL PROJECT STATUS
The Capital Project Status report was included in the agenda packet. Time
constraints did not allow discussion of the report.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 6:00 p.m.
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REF. H:~ENGINEERXE98~E98-723 (E:XMINUTES\98PW7-2)