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HomeMy WebLinkAbout07-27-1998PUBLIC WORKS COMMITFEE MINUTES JULY 27, 1998 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, Finance Director Diane Supler, Traffic Engineer Steve Mullen, Utilities Engineer Dwight Holobaugh, Project Engineer Carl Every, Storm Drainage Engineer Tim Carlaw, Water Resources Technician Bill Scheder, Transportation Planner Joe Welsh, Contract Engineer Don Wright, Water Utility Engineer Lara McKinnon, Water Resources Technician Bill Scheder, Utility Accountant Mark Neary, Intergovernmental Affairs Manager Lisa Clausen, Engineering Aide Pare Miller. Guest in attendance was Landon Gibson III. II. ISSUES A. RESOLUTION NO. 2986 AUTHORIZES THE MAYOR TO EXECUTE PAYMENT FOR RELOCATION ASSISTANCE EXPENSES TO THOROUGHBRED AUTOBODY, INC The Committee reviewed Resolution No. 2986, commenting that they thought Thoroughbred had already been paid in full. Staff was asked to research payments already made to Thoroughbred and to the Sunbreak and, if this payment is due to Thoroughbred, to forward it on to Council. The Committee asked to be updated on this issue at their next meeting. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 2986. MOTION CARRIED B. RESOLUTION NO. 2988 AUTHORIZES THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND' THE MUCKLESHOOT INDIAN TRIBE FOR WATER LINE INSTALLATION UNDER THE GREEN RIVER BY OPEN CUT METHOD Staff clarified for the Committee that this agreement provides $30,000 to the Tribe to perform salmon habitat restoration work and up to $20,000 for rental of equipment required to carry out the work. The restoration work mitigates any temporary environmental damage resulting from the open cut water line river crossing. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 2988. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES JULY 27, 1998 Page 2 of 4 IlL CONSENT A. STREET DELAY AGREEMENT FOR 16 CLAY STREET NW GRANTS THE PUBLIC WORKS DIRECTOR AUTHORITY TO EXECUTE A STREET IMPROVEMENT DELAY AGREEMENT WITH CLAY STREET ASSOCIATES, LLC, GEORGE HUMPHREY, FOR A PORTION OF CLAY STREET NW The Committee reviewed the request for a street delay on Clay Street. Carlaw explained that, after reviewing the Stormwater CIP, staff deemed it would not be appropriate to construct street improvements with associated storm lines in this area at this time. B. AWARD SMALL WORKS CONTRACT 98-23, PROJECT NO. C8052, 9TH AND "H" STREETS SE SEWER EXTENSION, TO KING CONSTRUCTION ON THEIR LOW BID OF $84,551 There were no questions on this issue. C. AWARD SMALL WORKS CONTRACT 98-24, PR 632, PEDESTRIAN PUSHBUTTON INSTALLATION, TO TRANSTECH ELECTRIC, INC. ON THEIR LOW BID OF $30,524 The Committee commented on the low bid, which resulted in the project costs totaling less than half of the project budget. Mullen stated that this project is funded by a TIB grant at 80% and that staff is currently working with the TIB to revise the scope of the project to include a new controller, cabinet, and pedestrian pushbuttons at 4th Street NE and Auburn Avenue. D. AWARD CONTRACT 98-01, PR 604, MOUNTAIN VIEW AT WEST MAIN STORM IMPROVEMENT, TO FARDIG DEVELOPMENT, INC., ON THEIR LOW BID OF $152,868 The Committee noted that while the total project cost is $249,715, the budget need is shown as $206,465. Staff reported that the difference represents funds spent from the 1997 budget on the project. E. APPROVE FINAL PAY ESTIMATE #8 FOR PR 598, TO R T & T CONSTRUCTION, INC., AND ACCEPT CONSTRUCTION FOR CONTRACT NO. 97-17, PR 598, 1997 SEWER REPLACEMENT PROGRAM There were no questions on this issue. It was moved by Cerino, seconded by Poe, that the Public Works Committee approve the consent agenda. MOTION CARRIED " !~UBLIC WORKS COMMITTEE MINUTES JULY 27, 1998 Page 3 of 4 IV. INFORMATION OR DISCUSSION A. SCA REGIONAL FINANCE AND GOVERNANCE REVISED The Mayor and Intergovernmental Affairs Manager Lisa Clausen reviewed the SCA Regional Finance and Governance Revised Proposal. The Committee concurred with the revised proposal, which will go before the City Council at their August 3 meeting. B. WATER PENALTY FEES Holobaugh introduced this issue by clarifying that the fees being reviewed are not just penalty fees, but all water fees charged for services ranging from water shutoff to fire service line permits. He stated the fee document is a working draft and is being brought before the Committee for their input. Scheder reported that the proposed fees are based on the City's actual cost to provide the service. The Committee reviewed each proposed fee, concurring with most of them. They requested that the service installation fees be figured at two rates as they have been in the past: one rate for installations requiring excavation of a paved street, and a lower rate for installations that do not involve a paved street. The Committee recommended the proposed Turn Off fee be lowered to $25, late fees be assessed after 30 days, and asked that the draft be brought back at their next meeting so that further discussion could be held in regard to the Delinquent Turn Off fee. C. WATER QUALITY COUNTY TECHNICAL ASSISTANCE PROGRAM Due to time constraints, this item was tabled until the next meeting. D. WATER DIVISION MID-YEAR BUDGET ADJUSTMENT CHANGES Due to time constraints, this item was tabled until the next meeting. E. 6-YEAR TIP The Committee had asked staff to explore the possibility of moving the Kersey Way project ahead from the year 2002. Mullen reviewed three options for moving the project forward: increase funding, defer either the "M" Street Grade Separation or Kersey/Oravetz project, or defer some preservation. The Committee recommended that preservation be deferred so that the Kersey Way project could be moved ahead. PUBLIC WORKS COMMITTEE MINUTES JULY 27, 1998 Page 4 of 4 F. CAPITAL PROJECT STATUS The Capital Project Status report was included in the agenda packet. Time constraints did not allow discussion of the report. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:00 p.m. PM/bd REF. H:~ENGINEERXE98~E98-723 (E:XMINUTES\98PW7-2)