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HomeMy WebLinkAbout08-10-1998PUBLIC WORKS COMMITTEE MINUTES AUGUST 10, 1998 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cedno, and Council/Committee member Fred Poe. Staff in attendance were Finance Director Diane Supler, Planning Director Paul Krauss, City Attorney Mike Reynolds, Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mullen, Utilities Engineer Dwight Holobaugh, Project Engineer Carl Every, Storm Drainage Engineer Tim Carlaw, Water Utility Engineer Lara McKinnon, Sewer Utility Engineer Jeff Roscoe, Watey Compliance Program Coordinator Chris Them, Water Resources Technician Bill Scheder, Engineering Aide Pare Miller. Guests in attendance were Linda Cowan, Superintendent of Auburn Schools; Bob Poldervart, Deputy Superintendent of Auburn Schools; John Raeder, Chamber of Commerce; Landon Gibson III, Chamber of Commerce; Loran Hendrickson; and two representatives from Cross Country Land Services. II. ISSUES A. RESOLUTION NO. 2993 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A DEVELOPER PARTICIPATION AGREEMENT WITH MICROTEL There were no questions. It was moved by Poe, seconded by Cerino, to recommend Council adopt Resolution No. 2993. MOTION CARRIED B. RESOLUTION NO. 2994 FIXING A TIME FOR A PUBLIC HEARING ON THE PETITION FOR STREET VACATION V-02-98 (8TM STREET NE) Question was raised regarding utility easement. It was moved by Wagner, seconded by Poe, to recommend Council adopt Resolution No. 2994, provided a utility easement is retained. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES AUGUST I0, 1998 Page 2 of 7 C. RESOLUTION NO. 2996 AUTHORIZING THE MAYOR TO EXECUTE A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF AUBURN STORM DRAINAGE UTILITY ENTERPRISE FUND AND RICHARD ENTERPRISES, INC. This purchase and sale agreement is for a parcel of property located on the noah side of 21st Street SE in Basin B. It has been identified in the 1990 Comprehensive Drainage Plan for additional water quality and storage needs. The cost is approximately $4.25 per square foot, and the appraisal has been reviewed and value contimed. It was moved by Poe, seconded by Cerino, that Resolution No. 2996 be forwarded to the Municipal Services Committee. MOTION CARRIED D. RESOLUTION NO. 2997 AUTHORIZING THE MAYOR TO EXECUTE AN ELECTRICAL UTILITY EASEMENT BETWEEN THE CITY OF AUBURN STORM DRAINAGE UTILITY ENTERPRISE FUND AND PUGET SOUND ENERGY, INC. This easement would allow Puget Sound Energy (PSE) to relocate existing facilities fi:om the public fight-of-way of 8th Street NE onto adjacent property owned by the City Storm Drainage Utility. Dowdy distributed a drawing of the easement in relation to the property owned by the utility. Since this easement was drafted, staff has been looking into the feasibility of having the Storm Utility dedicate or sell either the fight-of-way or entire parcel to the City Street fund and then have PSE relocate their facilities under their fzanchise agreement with the City. This would be consistent with similar situations handled in the past. No action was taken on this issue. Staff will develop a proposal and bring it back to the Committee. E. ORDINANCE NO. 5132 AUTHORIZING THE MAYOR TO EXECUTE A FRANCHISE AGREEMENT BETWEEN THE CITY OF AUBURN AND PIERCE COUNTY It was noted that this is a standard ~'anchise agreement that has already been approved by Pierce County. The agreement allows the City to construct, operate, and maintain a sanitary sewer pipeline system in the public roads and highways within an area of Pierce County that encompasses Aubum's Proposed Annexation Area. It was moved by Poe, seconded by Cerino, to recommend Council adopt Ordinance No. 5132. MOTION CARRIED PUBLIC WORKS COMMITI'EE MINUTES AUGUST 10, 1998 Page 3 of 7 IIL CONSENT A. PERMISSION TO ADVERTISE CONTRACT 98-32, PROJECT NO. PR 529D, SUNBREAK/THOROUGHBRED DEMOLITION There were no questions on this issue. B. AWARD CONTRACT NO. 98-26, PROJECT NO. C8047 AND C8048, CENTRAL STORM DRAIN IMPROVEMENTS PHASE 1C AND 1 E, TO LOWEST RESPONSIBLE BIDDER. A map of the area was distributed. Question was raised regarding developer participation. Staff responded that there would be no developer participation. C. FINAL PAY ESTIMATE ~ TO HOLT DRILLING AND ACCEPT CONSTRUCTION FOR CONTRACT 97-26, PR 585, WELL #6 DRILLING There were no questions on this issue. D. FINAL PAY ESTIMATE ~t AND CHANGE ORDERS NO. 2 AND 3 TO OLSON BROTHERS EXCAVATING, AND ACCEPT CONSTRUCTION FOR CONTRACT 98-04, P~R ~99, 1998 WATER PIPELINE IMPROVEMENT There were no questions on this issue. E. FINAL PAY ESTIMATE #2 AND CHANGE ORDER NO. 2 AND 3 TO S & K PAINTING, INC., AND ACCEPT CONSTRUCTION FOR CONTRACT 98-17, PR 620, LEA HILL RESERVOIR COATING There were no questions on this issue. F. GRANT PERMISSION TO SURPLUS EQUIPMENT There were no questions on this issue. It was moved by Poe, seconded by Cerino, to approve the Consent Agenda. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES AUGUST 10, 1998 Page 4 of 7 IV. INFORMATION OR DISCUSSION A. SCHOOL IMPACT FEES For the purpose of these minutes, this item was discussed after Issues Item B. Linda Cowan, Superintendent of Auburn Schools, explained the process that has led the School District to request school impact fees. During the past year, the school boards of Aubum and Dieringer School Districts have been looking at ways to accommodate the growth of the Lakeland Hills area. With current school district boundaries, Lakeland Hills would bring an additional 3,000 students into Dieringer School District, which presently serves 1,000 students. A committee of eight citizens representing the Aubum and Dieringer districts was formed, and five options were developed. The first option would leave the situation as it is, the second option was for Aubum to take all the growth, and the remaining options involved sharing the growth. The option chosen involves transferring Dieringer school district attendance property to Auburn, following the proposed Lakeland annexation boundaries. This would result in 1,000 new students going to Dieringer, with 2,000 going to Auburn. This growth will require the Aubum School District to build one new high school and two new elementary schools within the next six years, meeting King County requirements for assessing impact fees. Many school districts in King County have school impact fees. A comparison of fees distributed by Cowan showed that Aubum's proposed fees fall in the mid- range. A question was raised as to the City's liability involved if litigation results from the impact fees. City Attorney Mike Reynolds responded that this issue has been discussed with the Auburn School District attorney, and they would co-counsel, if the situation arises. Bob Poldervart, Deputy Superintendent for Auburn, explained the method used to compute the fees. Costs are calculated for property acquisition, new construction, portable classrooms, etc., and then a formula is developed using a King County average student generation factor. This presentation was an introduction to the school impact fees. The fees must be approVed by the State Board of Education, and an interlocal agreement between the City and School District would be negotiated. POBLIC WORKS COMMITTEE MINUTES AUGUST 16, 1998 Page 5 of 7 B. PAYMENTS TO THOROUGHBRED AUTOBODY Questions were raised at the last Committee meeting regarding payments to Thoroughbred Autobody and Sunbreak Gaff. A memo included in the agenda packet addressed the questions. There was no discussion. C. THIRD RUNWAY MITIGATION SITE STATUS UPDATE Planning Director Paul Krauss reported that this project has received approval from the Department of Ecology and is moving ahead. Concern was expressed about road closures and haul routes. D. PACIFIC FIBER LINK RIGHT-OF-WAY AGREEMENT For the purpose of these minutes, this item was discussed after Item B. A draft Right-of-Way Agreement between the City and Pacific Fiber Link was reviewed. The agreement allows the company to construct, maintain, and use equipment and facilities in City right-of-way for an underground fiber optic system. The company will not be offering local service to Auburn, so a franchise agreement is not required. The route for the system follows the West Valley Highway, and representatives from Cross Country Land Services were present to answer questions regarding separation distances and detection capabilities. It was moved by Poe, seconded by Cerino, that a call for public heating be forwarded to Council on this issue. MOTION CARRIED E. CAPITAL FACILITIES PLAN For the purpose of these minutes, this item was discussed after Item K. Finance Director Diane Supler led the discussion, reporting that the Capital Facilities Plan is nearing completion. In the interest of time, it was decided to adjourn the meeting and bring this agenda item before the Committee at their next regular meeting scheduled for August 18. PUI~LIC WORKS COMMITTEE MINUTES AUGUST 10, 1998 Page 6 of 7 F. WATER QUALITY COUNTY TECHNICAL ASSISTANCE PROGRAM For the purpose of these minutes, this item was discussed at~er Item J. Water Resources Technician Bill Scheder gave a presentation on the County Water Quality Assistance Program, which provides assistance to small businesses for handling hazardous waste. The focus of the program is educational, rather than regulatory. The City's participation in the program is funded by fe~s collected for solid waste - $.60 per household and $6.70 per commercial account. G. WATER DIVISION MID-YEkR BUDGET ADJUSTMENT CHANGES For the purpose of these minutes, this item was discussed after Item I. After the mid-year budget adjustments were brought before the Committee, errors were discovered in the Water Division's submittal. These errors were corrected in the submittal that was approved by Council. The difference in what was reviewed by the Committee and what was approved by Council amounts to an overall difference of ($65,000). H. CROSS-CONNECTION CONTROL At a previous meeting, Councilman Poe had asked questions pertaining to annual testing of cross-connection devices. Poe reported that he has discussed the matter with Water Supervisor Ken Haines. Staff commented that many business owners hire inspectors, who automatically test the devices annually. I. LOCAL OPTIONS GAS TAX For the purpose of these minutes, this item was discussed immediately following the Consent Agenda. Traffic Engineer Steve Mullen explained that three funding scenarios involving local options gas tax revenue have been presented by the State. For each scenario, cities were requested to submit a list of projects that would be undertaken should funding be approved. The lists submitted were meant to give the State an idea of what types of projects the City would undertake, and staff made it clear to the State that elected officials had not had an opportunity to give input on the lists. The strategy used to select projects was to match projects from the TIP with funding available, avoiding both small projects that could possibly be ~mded by other means, and large projects where the funding would not be enough to make an impact. The Committee concurred with the strategy. PIJBLICiWORKS COMMITTEE MINUTES AUGUST 10, 1998 Page 7 of 7 · ;J. LIPDATE ON FUEL TANK REMOVAL PROJECT For the purpose of these minutes, this item was discussed after Item C. Water Compliance Program Coordinator Chris Thom updated the Committee on the Underground Storage Tank project. He reported that a tank was removed from the "A" Street Storm lift station, and two tanks have been removed from the North Auburn Fire Station. The remainder of the tanks included in the project involves installation of new tanks prior to removal of the old tanks. Site preparation is currently underway for installation of the new tanks. K. CAPITAL PROJECT STATUS For the purpose of these minutes, this item was discussed at~er Item L. Question was raised regarding status of 8th Street NE. Staff responded that the project is scheduled for construction this fall. A question was raised about the capacity of Coal Creek. Staff anticipates a final answer by the end of the month. The Committee asked for an interim report in the form of a progress stunmary. L. EXTRA MEETING For the purpose of these minutes, this item was discussed after Item H. Since two Committee members are unable to attend the Publics Works Committee meeting slated for August 24, it has been rescheduled for August 18. This rescheduling results in a long period of time elapsing between the August 18 meeting and the next regular meeting on September 14. Committee members asked that an additional Public Works Committee meeting be scheduled for Monday, August 31, at 4:30 p.m. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:55 p.m. PM/bd REF. H:XENGINEERXE98XE98-792 (E:~IINUTES\98PW8-1)