HomeMy WebLinkAbout08-10-1998PUBLIC WORKS COMMITTEE MINUTES AUGUST 10, 1998
I. CALL TO ORDER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Gene Cedno, and
Council/Committee member Fred Poe. Staff in attendance were Finance Director Diane
Supler, Planning Director Paul Krauss, City Attorney Mike Reynolds, Public Works
Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle,
Traffic Engineer Steve Mullen, Utilities Engineer Dwight Holobaugh, Project Engineer
Carl Every, Storm Drainage Engineer Tim Carlaw, Water Utility Engineer Lara
McKinnon, Sewer Utility Engineer Jeff Roscoe, Watey Compliance Program Coordinator
Chris Them, Water Resources Technician Bill Scheder, Engineering Aide Pare Miller.
Guests in attendance were Linda Cowan, Superintendent of Auburn Schools; Bob
Poldervart, Deputy Superintendent of Auburn Schools; John Raeder, Chamber of
Commerce; Landon Gibson III, Chamber of Commerce; Loran Hendrickson; and two
representatives from Cross Country Land Services.
II. ISSUES
A. RESOLUTION NO. 2993 AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A DEVELOPER PARTICIPATION AGREEMENT WITH
MICROTEL
There were no questions. It was moved by Poe, seconded by Cerino, to
recommend Council adopt Resolution No. 2993.
MOTION CARRIED
B. RESOLUTION NO. 2994 FIXING A TIME FOR A PUBLIC HEARING ON
THE PETITION FOR STREET VACATION V-02-98 (8TM STREET NE)
Question was raised regarding utility easement. It was moved by Wagner,
seconded by Poe, to recommend Council adopt Resolution No. 2994, provided a
utility easement is retained.
MOTION CARRIED
PUBLIC WORKS COMMITTEE MINUTES AUGUST I0, 1998
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C. RESOLUTION NO. 2996 AUTHORIZING THE MAYOR TO EXECUTE A
PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF AUBURN
STORM DRAINAGE UTILITY ENTERPRISE FUND AND RICHARD
ENTERPRISES, INC.
This purchase and sale agreement is for a parcel of property located on the noah
side of 21st Street SE in Basin B. It has been identified in the 1990
Comprehensive Drainage Plan for additional water quality and storage needs.
The cost is approximately $4.25 per square foot, and the appraisal has been
reviewed and value contimed.
It was moved by Poe, seconded by Cerino, that Resolution No. 2996 be forwarded
to the Municipal Services Committee.
MOTION CARRIED
D. RESOLUTION NO. 2997 AUTHORIZING THE MAYOR TO EXECUTE AN
ELECTRICAL UTILITY EASEMENT BETWEEN THE CITY OF AUBURN
STORM DRAINAGE UTILITY ENTERPRISE FUND AND PUGET SOUND
ENERGY, INC.
This easement would allow Puget Sound Energy (PSE) to relocate existing
facilities fi:om the public fight-of-way of 8th Street NE onto adjacent property
owned by the City Storm Drainage Utility. Dowdy distributed a drawing of the
easement in relation to the property owned by the utility. Since this easement was
drafted, staff has been looking into the feasibility of having the Storm Utility
dedicate or sell either the fight-of-way or entire parcel to the City Street fund and
then have PSE relocate their facilities under their fzanchise agreement with the
City. This would be consistent with similar situations handled in the past. No
action was taken on this issue. Staff will develop a proposal and bring it back to
the Committee.
E. ORDINANCE NO. 5132 AUTHORIZING THE MAYOR TO EXECUTE A
FRANCHISE AGREEMENT BETWEEN THE CITY OF AUBURN AND
PIERCE COUNTY
It was noted that this is a standard ~'anchise agreement that has already been
approved by Pierce County. The agreement allows the City to construct, operate,
and maintain a sanitary sewer pipeline system in the public roads and highways
within an area of Pierce County that encompasses Aubum's Proposed Annexation
Area.
It was moved by Poe, seconded by Cerino, to recommend Council adopt
Ordinance No. 5132.
MOTION CARRIED
PUBLIC WORKS COMMITI'EE MINUTES AUGUST 10, 1998
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IIL CONSENT
A. PERMISSION TO ADVERTISE CONTRACT 98-32, PROJECT NO. PR 529D,
SUNBREAK/THOROUGHBRED DEMOLITION
There were no questions on this issue.
B. AWARD CONTRACT NO. 98-26, PROJECT NO. C8047 AND C8048,
CENTRAL STORM DRAIN IMPROVEMENTS PHASE 1C AND 1 E, TO
LOWEST RESPONSIBLE BIDDER.
A map of the area was distributed. Question was raised regarding developer
participation. Staff responded that there would be no developer participation.
C. FINAL PAY ESTIMATE ~ TO HOLT DRILLING AND ACCEPT
CONSTRUCTION FOR CONTRACT 97-26, PR 585, WELL #6 DRILLING
There were no questions on this issue.
D. FINAL PAY ESTIMATE ~t AND CHANGE ORDERS NO. 2 AND 3 TO
OLSON BROTHERS EXCAVATING, AND ACCEPT CONSTRUCTION FOR
CONTRACT 98-04, P~R ~99, 1998 WATER PIPELINE IMPROVEMENT
There were no questions on this issue.
E. FINAL PAY ESTIMATE #2 AND CHANGE ORDER NO. 2 AND 3 TO S & K
PAINTING, INC., AND ACCEPT CONSTRUCTION FOR CONTRACT 98-17,
PR 620, LEA HILL RESERVOIR COATING
There were no questions on this issue.
F. GRANT PERMISSION TO SURPLUS EQUIPMENT
There were no questions on this issue.
It was moved by Poe, seconded by Cerino, to approve the Consent Agenda.
MOTION CARRIED
PUBLIC WORKS COMMITTEE MINUTES AUGUST 10, 1998
Page 4 of 7
IV. INFORMATION OR DISCUSSION
A. SCHOOL IMPACT FEES
For the purpose of these minutes, this item was discussed after Issues Item B.
Linda Cowan, Superintendent of Auburn Schools, explained the process that has
led the School District to request school impact fees. During the past year, the
school boards of Aubum and Dieringer School Districts have been looking at
ways to accommodate the growth of the Lakeland Hills area. With current school
district boundaries, Lakeland Hills would bring an additional 3,000 students into
Dieringer School District, which presently serves 1,000 students. A committee of
eight citizens representing the Aubum and Dieringer districts was formed, and
five options were developed. The first option would leave the situation as it is,
the second option was for Aubum to take all the growth, and the remaining
options involved sharing the growth. The option chosen involves transferring
Dieringer school district attendance property to Auburn, following the proposed
Lakeland annexation boundaries. This would result in 1,000 new students going
to Dieringer, with 2,000 going to Auburn. This growth will require the Aubum
School District to build one new high school and two new elementary schools
within the next six years, meeting King County requirements for assessing impact
fees.
Many school districts in King County have school impact fees. A comparison of
fees distributed by Cowan showed that Aubum's proposed fees fall in the mid-
range.
A question was raised as to the City's liability involved if litigation results from
the impact fees. City Attorney Mike Reynolds responded that this issue has been
discussed with the Auburn School District attorney, and they would co-counsel, if
the situation arises.
Bob Poldervart, Deputy Superintendent for Auburn, explained the method used to
compute the fees. Costs are calculated for property acquisition, new construction,
portable classrooms, etc., and then a formula is developed using a King County
average student generation factor.
This presentation was an introduction to the school impact fees. The fees must be
approVed by the State Board of Education, and an interlocal agreement between
the City and School District would be negotiated.
POBLIC WORKS COMMITTEE MINUTES AUGUST 16, 1998
Page 5 of 7
B. PAYMENTS TO THOROUGHBRED AUTOBODY
Questions were raised at the last Committee meeting regarding payments to
Thoroughbred Autobody and Sunbreak Gaff. A memo included in the agenda
packet addressed the questions. There was no discussion.
C. THIRD RUNWAY MITIGATION SITE STATUS UPDATE
Planning Director Paul Krauss reported that this project has received approval
from the Department of Ecology and is moving ahead. Concern was expressed
about road closures and haul routes.
D. PACIFIC FIBER LINK RIGHT-OF-WAY AGREEMENT
For the purpose of these minutes, this item was discussed after Item B.
A draft Right-of-Way Agreement between the City and Pacific Fiber Link was
reviewed. The agreement allows the company to construct, maintain, and use
equipment and facilities in City right-of-way for an underground fiber optic
system. The company will not be offering local service to Auburn, so a franchise
agreement is not required. The route for the system follows the West Valley
Highway, and representatives from Cross Country Land Services were present to
answer questions regarding separation distances and detection capabilities.
It was moved by Poe, seconded by Cerino, that a call for public heating be
forwarded to Council on this issue.
MOTION CARRIED
E. CAPITAL FACILITIES PLAN
For the purpose of these minutes, this item was discussed after Item K.
Finance Director Diane Supler led the discussion, reporting that the Capital
Facilities Plan is nearing completion. In the interest of time, it was decided to
adjourn the meeting and bring this agenda item before the Committee at their next
regular meeting scheduled for August 18.
PUI~LIC WORKS COMMITTEE MINUTES AUGUST 10, 1998
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F. WATER QUALITY COUNTY TECHNICAL ASSISTANCE PROGRAM
For the purpose of these minutes, this item was discussed at~er Item J.
Water Resources Technician Bill Scheder gave a presentation on the County
Water Quality Assistance Program, which provides assistance to small businesses
for handling hazardous waste. The focus of the program is educational, rather
than regulatory. The City's participation in the program is funded by fe~s
collected for solid waste - $.60 per household and $6.70 per commercial account.
G. WATER DIVISION MID-YEkR BUDGET ADJUSTMENT CHANGES
For the purpose of these minutes, this item was discussed after Item I.
After the mid-year budget adjustments were brought before the Committee, errors
were discovered in the Water Division's submittal. These errors were corrected
in the submittal that was approved by Council. The difference in what was
reviewed by the Committee and what was approved by Council amounts to an
overall difference of ($65,000).
H. CROSS-CONNECTION CONTROL
At a previous meeting, Councilman Poe had asked questions pertaining to annual
testing of cross-connection devices. Poe reported that he has discussed the matter
with Water Supervisor Ken Haines. Staff commented that many business owners
hire inspectors, who automatically test the devices annually.
I. LOCAL OPTIONS GAS TAX
For the purpose of these minutes, this item was discussed immediately following
the Consent Agenda.
Traffic Engineer Steve Mullen explained that three funding scenarios involving
local options gas tax revenue have been presented by the State. For each scenario,
cities were requested to submit a list of projects that would be undertaken should
funding be approved. The lists submitted were meant to give the State an idea of
what types of projects the City would undertake, and staff made it clear to the
State that elected officials had not had an opportunity to give input on the lists.
The strategy used to select projects was to match projects from the TIP with
funding available, avoiding both small projects that could possibly be ~mded by
other means, and large projects where the funding would not be enough to make
an impact. The Committee concurred with the strategy.
PIJBLICiWORKS COMMITTEE MINUTES AUGUST 10, 1998
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· ;J. LIPDATE ON FUEL TANK REMOVAL PROJECT
For the purpose of these minutes, this item was discussed after Item C.
Water Compliance Program Coordinator Chris Thom updated the Committee on
the Underground Storage Tank project. He reported that a tank was removed
from the "A" Street Storm lift station, and two tanks have been removed from the
North Auburn Fire Station. The remainder of the tanks included in the project
involves installation of new tanks prior to removal of the old tanks. Site
preparation is currently underway for installation of the new tanks.
K. CAPITAL PROJECT STATUS
For the purpose of these minutes, this item was discussed at~er Item L.
Question was raised regarding status of 8th Street NE. Staff responded that the
project is scheduled for construction this fall. A question was raised about the
capacity of Coal Creek. Staff anticipates a final answer by the end of the month.
The Committee asked for an interim report in the form of a progress stunmary.
L. EXTRA MEETING
For the purpose of these minutes, this item was discussed after Item H.
Since two Committee members are unable to attend the Publics Works Committee
meeting slated for August 24, it has been rescheduled for August 18. This
rescheduling results in a long period of time elapsing between the August 18
meeting and the next regular meeting on September 14. Committee members
asked that an additional Public Works Committee meeting be scheduled for
Monday, August 31, at 4:30 p.m.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 6:55 p.m.
PM/bd
REF. H:XENGINEERXE98XE98-792 (E:~IINUTES\98PW8-1)