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HomeMy WebLinkAbout08-31-1998PUBLIC WORKS COMMITTEE MINUTES AUGUST 31, 1998 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Project Engineer Carl Every, Storm Drainage Engineer Tim Carlaw, Water Utility Engineer Lara McKinnon, Utility Technician Darcie Hanson, Planning Director Paul Krauss, Senior Planner A1 Hicks, Sewer-Storm Supervisor Mike Martin and Public Works Secretary Laurie A. Scheder. Guest in attendance was JeffMaisner of the Homeplate Tavern, to discuss Consent Item E; Temporary ROW Use application for a beer garden September 11-13. II. ISSUES A. ORDINANCE NO. 5142 APPROVING FEDERAL ISTEA PRESERVATION FUNDS WITH LOCAL MATCHING FUNDS FOR KERSEY WAY IMPROVEMENTS Council member Poe expressed his concems regarding the use of preservation funds referencing the Six-Year Transportation Plan. Public Works Director Christine Engler stated this was a planning tool only, and our best effort would be taken for the proper allocation of funds. It was moved by Poe and seconded by Cerino to approve Issue A, Ordinance No. 5142. B. RESOLUTION NO. 2999 APPROVING A PARTICIPATION AGREEMENT WITH ST. MATTHEW'S CHURCH Water Utility Engineer Lara McKinnon briefed the Public Works Committee on the history of the Participation Agreement. Having no further questions the Public Works Committee recommended approval of Resolution No. 2999. It was moved by Poe and seconded by Cerino. C. RESOLUTION NO. 3000 APPROVING A PAYBACK AGREEMENT WITH PARK 277 ASSOCIATES There were no questions. It was moved by Poe and seconded by Cemio to approve Resolution No. 3000. PUBLIC WORKS COMMITTEE MINUTES AUGUST 31, 1998 .Page 2 of 3 D. DRAFT RESOLUTION NO. 3002 FOR A DRAFT PARTICIPATION AGREEMENT WITH INDUSTRIAL BOLT SUPPLIES This item was removed from the Public Works Agenda. IlL CONSENT A. AWARD CONTRACT NO. 98-18, PROJECT NO. 612, GREEN RIVER PUMP STATION TO HISEY CONSTRUCTION, INC. ON THEIR BID OF $966,500 PLUS SALES TAX City Engineer Dennis Dowdy discussed awarding Contract No. 98-18 to Hisey Construction. After extensive discussion, the Public Works Committee recommended that all bids be rejected and the project readvertised, unless Public Works receives confirmation fi'om Covington Water District and Water District 111 commissioners stating they support awarding to Hisey Construction prior to the City Council meeting on September 8th. B. AWARD SMALL WORKS CONTRACT NO. 98-27, PROJECT NO, PR 568a, AUBURN 400 PONDS LANDSCAPING TO TERRA DYNAMICS, INC. ON THEIR BID OF $34,980 PLUS SALES TAX There were no questions. It was moved by Poe and seconded by Cerino to approve Consent Item B. C. AWARD SMALL WORKS CONTRACT NO. 98-33, PROJECT NO. C8059, CRACK SEALING PROJECTS TO THE LOWEST RESPONSIBLE BIDDER It was moved by Poe and seconded by Cerino to approve Consent Item C. D. APPROVE CHANGE ORDER #4 TO CONTRACT 98-08 WITH HISEY CONSTRUCTION, PROJECT NO. 591, WELL #7 PUMP HOUSE FOR $77,449.00 PLUS SALES TAX It was moved by Poe and seconded by Cerino to approve Consent Item D. E. REVIEW A TEMPORARY ROW USE APPLICATION FROM THE HOME PLATE TAVERN FOR A BEER GARDEN SEPTEMBER 11-13 Jeff Maisner, Homeplate Tavem owner and manager, discussed the proposed ROW application for beer garden to be held September 11 through 13th. The Public Works Committee expressed concems regarding inspection by Police and Fire, adequate insurance and hours of operations. The ROW permit to be granted PUBLIC WORKS COMMITTEE MINUTES AUGUST 31, 1998 ' Page 3 of 3 with the following conditions to apply: hours of operation on Sunday will be from 1:00 PM until 10:00 PM, insurance to state City of Auburn as additional insured, inspections to be made by City of Auburn Police and Fire Departments. IV. INFORMATION OR DISCUSSION A. DOWNTOWN ISSUE No discussion. B. PROPOSED METAL EQUIPMENT STORAGE BUILDING AT M & O Sewer Storm Supervisor Mike Martin briefed the Public Works Committee on the proposed storage building. The monies are budgeted and a contractor will be selected through the Small Works process. C. DRAFT ELI FRANCHISE AGREEMENT City Engineer Dennis Dowdy made distribution of Draft 4 of the agreement. He asked that Public Works Committee members review it, and stated that the Agreement is to be reviewed by City Attomey Mike Reynolds. D. CAPITAL PROJECT STATUS REPORT The Public Works Committee members asked various status questions of Senior Engineer Dennis Selle. Items of interest were 291h and "R" Street Signal, 8th Street NE Pedestrian/Water Improvements, Terrace Drive Ped/Illum and Coal Creek Springs. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 5:40p.m, in order for the Committee to go into executive session regarding real estate. LS/bd REF. H:XENGINEERXE98XE98-890 (E:XMINUTES\98PW8-3)