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Home My WebLink About10-12-1998PUBLIC WORKS COMMITTEE MINUTES October 12, 1998 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mullen, Project Engineer Carl Every, Water Quality Programs Coordinator Chris Thorn, Sewer Utility Engineer JeffRoscoe, Traffic Design Engineer Ken Olson, City Attorney Mike Reynolds, Planning Director Paul Krauss, Senior Planner Bob Sokol, Associate Planner B Sanders, Engineering Aide Pare Miller. Guests in attendance were Mark Hancock, Landon M. Gibson, John Raeder. II. EXECUTIVE SESSION At 4:45 p.m., following Issue Item A, the Committee recessed to executive session, and reconvened at 5:05 p.m. IlL ISSUES A. ORDINANCE NO. 5161 AMENDING CITY CODE CHAPTER 2.78, FEES FOR CITY PERMITS At their October 5 meeting, Council directed Ordinance No. 5161 be brought before the Public Works Committee. PUD fees were discussed and Krauss recommended changing the PUD fee from $750 + $50/unit to $750 + $50/acre to make it more consistent with fees charged by other cities in the area. It was moved by Poe, seconded by Ce~no, that the Public Works Committee recommend Council adopt Ordinance No. 5161, with the Code being amended to reflect a PUD fee of $750 + $50/acre. MOTION CARRIED B. ORDINANCE NO. 5163 AUTHORIZING THE MAYOR TO EXECUTE A FRANCHISE AGREEMENT BETWEEN THE CITY OF AUBURN AND PIERCE COUNTY This franchise agreement between the City and Pierce County will allow the City to construct, operate, and maintain a water system in the public roads and highways within an area of Pierce County that encompasses Aubum's Proposed Annexation Area. It was noted that five years is the standard fixed period of time used by Pierce County for franchise agreements. It was moved by Poe, seconded by Cefino, that the Public Works Committee recommend Council adopt Ordinance No. 5163. MOTION CARRIED PUBLIC WORKS COMMITFEE MINUTES October 12, 1998 Page 2 of 5 C. RESOLUTION NO. 3009 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARTICIPATION AGREEMENT WITH THE DANNER CORPORATION This Participation Agreement with the Danner Corporation is for sharing the cost of sanitary sewer facilities related to project FAC003-98. The City participation will be for the oversizing of the sanitary sewer and shall not exceed $1,600. Question was raised as to whom the oversized sewer would serve. Staff responded that upstream properties located along East Valley Highway would use the facility. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Resolution No. 3009. MOTION CARRIED D. RESOLUTION NO. 3010 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARTICIPATION AGREEMENT WITH SCARFF FORD The Participation Agreement with Scarff Ford is for the purpose of sharing the cost of the storm facilities for developer project FAC0017-98. The City participation will be for oversizing of the storm line and shall not exceed the engineer's estimate of $9,803 plus ten percent. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Resolution No. 3010. MOTION CARRIED E. RESOLUTION NO. 3002 AUTHORIZING THE MAYOR TO EXECUTE A PARTICIPATION AGREEMENT WITH INDUSTRIAL BOLT SUPPLY The Participation Agreement with Industrial Bolt Supply is for the purpose of sharing the cost of water facilities for developer project FAC002-98. The City participation will be for the, extension of the waterline from the east property line to H Street NW and shall not exceed $11,500. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Resolution No. 3002. MOTION CARRIED F. ORDINANCE NO. 5134 AUTHOR/ZING THE ACCEPTANCE OF A GRANT FROM THE TRANSPORTATION IMPROVEMENT BOARD FOR THE CONSTRUCTION OF PEDESTRIAN IMPROVEMENTS ON ALIBURN WAY SOUTH This Pedestrian Facility Program grant from the State Transportation Improvement Board is in the amount of $36,960, with matching City funds of $9,240 from the 102 (half-cent gas tax) fund. The funds would be used to make pedestrian improvements in the vicinity of Aubum Way South from Dogwood to Fir Street. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Ordinance No. 5134. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES October 12, 1998 Page 3 of 5 G. ORDINANCE NO. 5135 AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE TRANSPORTATION IMPROVEMENT BOARD FOR THE CONSTRUCTION OF PEDESTRIAN IMPROVEMENTS ON 15TM STREET NW This Pedestrian Facility Program grant ~'om the State Transportation Improvement Board is in the amount of $100,000, with matching City funds of $45,375 from the 102 (half-cent gas tax) fund. The funds would be used to make pedestrian improvements along the north side of 15th Street NW, widening the sidewalks to make them compliant with ADA requirements. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Ordinance No. 5135. MOTION CARRIED IV. CONSENT A. RIGHT-OF-WAY USE PERMIT 19-98, GREG GRIFFIS CONSTRUCTION Right-of-Way Use Permit 19-98 would allow Greg Grif~s Construction to use right-of-way to accommodate improvements to an existing building that would encroach into the fight-of-way. Concem was expressed about allowing a property owner to build new construction in the right- of-way. Granting a five-year permit versus a perpetual right-of-way agreement with a sunset clause was also discussed. A draft perpetual right-of-way agreement that addresses the concerns raised will be brought before the Committee at a future meeting. B. AWARD SMALL WORKS CONTRACT 98-41 TO ALPHA STEEL BUILDINGS ON THEIR LUMP SlIM BID OF $44,301 FOR A STORAGE EXTENSION TO THE M & O FACILITIES Question was raised as to the quality of the metal storage building addition. Staff will forward a copy of the specifications to Committee members prior to the Council meeting. C. CHANGE ORDER NO. 2 TO CONTRACT NO. 98-10 WITH STRIPE RITE FOR PROJECT C8015, 1998 PAVEMENT MARKINGS It was noted that a mid-year budget adjustment was made for this project. Staff reported that the project will be accomplished within budget. D. APPROVE THE FINAL PAY ESTIMATE #2 FOR CONTRACT NO. 98-23 WITH KING CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION FOR PROJECT C8052, 9TM & H STREET SEWER EXTENSION There were no questions. PUBLIC WORKS COMMITFEE MINUTES October 12, 1998 Page 4 of 5 E. APPROVE THE FINAL PAY ESTIMATE ~4 FOR CONTRACT NO. 97-01 WITH OLDCASTLE NORTHWEST (dba M. A. SEGALE, INC.) AND ACCEPT CONSTRUCTION FOR PROJECT PR 589, 1997 CITY STREET REHABILITATION Question was raised regarding basis for remobilization costs. Staff reported that the City stopped the project due to weather conditions and the contractor had to remobilize once the weather improved. (Follow-up by Staff found that the addition of scope of work from 3 7tn to 40th SIs. occurred after the contractor had prepared the initial scope for pavement. This also required additional mobilization.) F. APPROVE CHANGE ORDER NO. 5 AND THE FINAL PAY ESTIMATE #10 FOR CONTRACT NO. 97-02 WITH PAPE & SONS CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION FOR PROJECT PR 557, 1996 STORM, SEWER, AND WATER IMPROVEMENTS There were no questions. It was moved by Poe, seconded by Cerino, that the Public Works Cormnittee approve Consent Agenda Items B through F. G. ADOPT NEW DESIGN STANDARDS The new Design Standards were discussed. Several changes were suggested by the Committee and agreed to by staff. The changes will be incorporated before the document is published for distribution. The Committee asked that four issues be brought back to the Public Works Committee for further discussion: appeal process, driveway access, lighting, and crosswalks. It was suggested that a workshop on crosswalks be held for the full Council. It was moved by Poe, seconded by Cerino, that the Public Works Committee adopt the new design standards, as amended per discussion. MOTION CARRIED V. INFORMATION OR DISCUSSION A. NON-MOTORIZED TRANSPORTATION PLAN B Sanders, Associate Planner, discussed the goals of the Non-Motorized Transportation Plan and reviewed plans for achieving those goals. A prioritized list of projects will be included as an appendix to the Plan. The Plan and prioritized list will facilitate grant procurement for the projects, some of which qualify for both transportation and parks grants. The Non-Motorized Transportation Plan is a component of the Comprehensive Plan Amendments, which will be brought before the City Council in November. P~I3~LIC WORKS COMMITTEE MINUTES October 12, 1998 Page 5 of 5 B. LAKELAND HILLS EROSION CONTROL UPDATE Dowdy reported that a final inspection was performed on October 2. Lakeland's winterization efforts are in place and working well, with an aggressive contingency plan in place. C. CAPITAL PROJECT STATUS REPORT Brief discussion was held in regard to the Capital Project Status Report. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:55 p.m. CME/PM/bd REF. H :XENGINEER~E98~E98-1133 (E :MMINUTES\98PW10-1 )