HomeMy WebLinkAbout10-26-1998PUBLIC WORKS COMMITTEE MINUTES October 26, 1998
I. CALL TO ORDER
The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and
Council/Committee member Fred Poe. Staff in attendance were Public Works Director
Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic
Engineer Steve Mulleta, Water Compliance Programs Coordinator Chds Thorn, Finance
Director Diane Supler, and Engineering Aide Pare Miller.
Guests in attendance were Landon Gibson, Mark Hancock, Rodger Campbell, Henry
Buchanan
II. ISSUES
A. RESOLUTION NO. 2999 AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PARTICIPATION AGREEMENT WITH ST. MATTHEW'S CHURCH
Resolution No. 2999 authorizes the Mayor and City Clerk to execute a participation
agreement with St. Matthew' s Church for the purpose of sharing the cost of the water
facilities for developer project no. FAC0018-98. The developer agrees to pay 20% of the
project cost, including design and construction, or $20,000, whichever is less. The City's
participation will be for the remainder of the total project cost.
There were no questions. It was moved by Poe, seconded by Cerino, that the Committee
recommend Council adopt Resolution No. 2999.
MOTION CARRIED
B. RESOLUTION NO. 3011 AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PARTICIPATION AGREEMENT WITH OPUS NORTHWEST LLC
Resolution No. 3011 authorizes the Mayor and City Clerk to execute a participation
agreement with Opus Northwest LLC for the purpose of sharing the cost of storm drainage
facilities for developer project no. FAC0014-97. The City participation shall not exceed
$66,913 plus ten percent and shall be in the form of System Development Charge credits to
the developer's future storm drainage permit fees. A question was raised as to how the
credits would be applied - would they be prorated across the lots or would it be for the first
$66,913. Staff responded that it would be for the first $66,913 and confirmed there are
sufficient funds in the developer's account to cover the costs.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Resolution No. 3011.
MOTION CARRIED
PUBLIC WORKS COMMITTEE MINUTES OCTOBEi~ 26, 1998,
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C. RESOLUTION NO. 3013 AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PARTICIPATION AGREEMENT WITH CLAY STREET ASSOCIATES
Resolution No. 3013 authorizes the Mayor and City Clerk to execute a participation
agreement with Clay SWeet Associates for the purpose of sharing the cost of storm drainage
facilities for developer project no. FAC0022-97. The City participation shall be determined
from actual accounting records of the developer during the course of the project, and shall
clearly indicate the cost to the developer to oversize or otherwise provide for the City's share
of the work. Cost to the City shall not exceed actual expenditures, which are $20,259.40 as
of October 15, 1998 billing, plus five percent to cover any remaining City engineering review
charges which have not yet been charged to FAC0022-97.
It was noted that the developer has a temporary pump station and that water is being drained
south and then west of the property.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Resolution No. 3013.
MOTION CARRIED
D. RESOLUTION NO. 3014 AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH CTE, INC. FOR SEWER UTILITY REVIEW
RELATED TO FAC0026-98 WITH THE LAKELAND COMPANY
Resolution No. 3014 authorizes the Mayor and City Clerk to execute an agreement with
Consoer Townsend Envirodyne Engineers, Inc. (CTE) for the review of the Lakeland Hills
Sanitary Sewer Study prepared by the Lakeland Company. All costs will be paid by the
Lakeland Company through a deposit account that has been set up.
MOTION CARRIED
E. RESOLUTION NO. 3015 AUTHOR/ZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH CTE, INC. FOR WATER UTILITY REVIEW
RELATED TO FAC0026-98 WITH THE LAKELAND COMPANY
Resolution No. 3015 authorizes the Mayor and City Clerk to execute an agreement with
Consoer Townsend Envirodyne Engineers, Inc. (CTE) for the review of the Lakeland Hills
Water System Study prepared by the Lakeland Company. All costs will be paid by the
Lakeland Company through a deposit account that has been set up.
Staff handed out a summary of base labor rates. In response to a question from the
Committee, staff responded that in order to maximize City resources and meet time
constraints, it is in the best interest of the City to have CTE review the sewer and water
studies rather than City staff.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Resolution No. 3014 and No. 3015.
MOTION CARRIED
PUBLIC WORKS COMMITFEE MINUTES OCTOBER 26, 1998
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F. ORDINANCE NO. 5143 AMENDING AUBURN CITY CODE CHAPTER 12.20
ENTITLED "DRIVEWAYS" AND ADOPTING BY REFERENCE CHAPTER 47.50 RCW
ENTITLED "HIGHWAY ACCESS MANAGEMENT"
Ordinance No. 5143 was brought before Council on October 5. At that time, it was
discovered that references to the Design and Construction Standards had not been included in
Chapters 12.20.050 and 12.20.055, and the ordinance was sent back to Committee.
The Committee reviewed Chapter 12.20 and directed that the second sentence of 12.20.040
be deleted and that 12.20.053, 054, 056, and 058 be deleted in their entirety.
It was moved by Poe, seconded by Cefino, that the Committee recommend Council adopt
Ordinance No. 5143 provided the above changes are made.
MOTION CARRIED
III. CONSENT
A. RIGHT-OF-WAY USE PERMIT 23-98, AUBURN PARKS AND RECREATION
DEPARTMENT, STREET CLOSURE FOR ANNUAL HALLOWEEN FESTIVAL
Right-of-Way Use Permit No. 23-98 would allow the Auburn Parks and Recreation
Department to use Main Street, from Auburn Way to "B" Street NW, on Saturday, October
31, from 1:30-5:30 p.m., for their Annual Halloween Festival. The Parks Department is
making all necessary street closure arrangements with the Street Division and Police and Fire
Departments.
B. RIGHT-OF-WAY USE PERMIT 24-98, AUBURN PARKS AND RECREATION
DEPARTMENT, STREET CLOSURES FOR ANNUAL VETERANS DAY PARADE
Right-of-Way Use Permit No. 24-98 would allow the Aubum Parks and Recreation
Department to use City Streets on Saturday, November 7, 1998, from 9:00 a.m. to 1:00 p.m.
for the City's Annual Veterans Day Parade. The Parks Department is making all necessary
street closure arrangements with the Street Division and Police and Fire Departments.
Staff is recommending that "E" Street NE from Main to 4th Street NE be added to the list of
streets to be closed to provide bus parking for school bands participating in the competition
being held at the High School.
C. STREET DELAY AGREEMENT WITH PRICE-HELTON FUNERAL CHAPEL FOR 702
AUBURN WAY NORTH
Price-Helton Funeral Chapel has made a building permit application (BLD0449-98) for a
funeral home at 702 Auburn Way North. They are requesting deferral of the required street
improvement (lighting).
PUBLIC WORKS COMMITTEE MINUTES OCTOBER 26, 1998
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Discussion was held regarding enforcement of street delays prior to their expiration. Staff
will review the language of the agreement and set up a system that includes notification to
property owners of the need to complete the deferred improvements prior to expiration of the
Street Delay Agreement.
D. APPROVE CHANGE ORDER #1 AND FINAL PAY ESTIMATE # 2, CONTRACT # 98-
12 WITH RODARTE CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION FOR PR
617, ORAVETZ ROAD REHABILITATION
This project rehabilitated Oravetz Road from Kersey Way to the eastern boundary of
Riverside High School and included patching of an existing poor section, overlay of entire
length of project, reconstruction of eastern end at the Kersey Way intersection, and
rehabilitation of roadway markings for lane delineation. Change Order No. 1 is for costs
incurred to modify and increase the half-round culvert installation at stations 25+31.
A new agenda bill showing actual contract and project costs in relation to the project budget
was distributed to the Committee. The approved project budget was $297,690, and the total
actual cost for the project is $244,859.
E. AWARD SMALL WORKS CONTRACT 98-41 TO ALPHA STEEL BUILDINGS ON
THEIR LUMP SUM BID OF $44,301 FOR A STORAGE EXTENSION TO THE M&O
FACILITIES
This project is to extend the existing storage building 108 feet to the west and will be used
for vehicle storage, in an effort to get the water holding trucks out of the winter environment
that makes them inoperable when it freezes. This includes the vactor track, the two sewer
high velocity jet cleaners and the street sweepers. This award originally went to Council on
October 19 and was referred back to Committee due to concems about the quality of
construction.
Staff reported that requirements have been reviewed and the contractor will apply for a
permit. City staff will be completing the building by insulating it and putting in the floor.
It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the
Consent Agenda.
MOTION CARRIED
IV. INFORMATION OR DISCUSSION
A. DESIGN STANDARDS - DRIVEWAY ACCESS
The Committee reviewed revised wording for section 4.01 of the Design and Construction
Standards. Following discussion, it was decided to include a policy statement in 4.01 that
alerts developers and their designers of the City's intent to limit access points to as few as
possible. The policy statement will be re-emphasized in section 4.06.2. It was noted that the
PUBLIC WORKS COMMITTEE MINUTES OCTOBER 26, 1998
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standards are meant to give guidance and direction and the wording used in them allows the
City to take land use into consideration and negotiate design issues with developers.
B. DESIGN STANDARDS - SCHEDULE FOR FURTHER REVIEW OF APPEAL
PROCESS, CROSSWALKS, ILLUMINATION
Traffic Engineer Mullen distributed a proposed schedule for reviewing sections of the Design
and Construction Standards that the Committee would like to review in more detail. The
appeal process will be brought before the Committee on November 9, with illumination
scheduled for January 11, 1999. February 8, 1999, was proposed to review crosswalks;
however, the Committee asked that a full Council workshop be held on this issue. Mullen
will schedule the workshop for February or March of 1999.
C. GRIFFIS RIGHT-OF-WAY PERMIT
A Right-of-Way permit from Griffis Construction was brought before the Committee at their
last meeting, and staff were directed to review the matter and bring back a recommendation.
City Engineer Dowdy stated that in reviewing this permit, it became apparent that similar
situations will be arising as more redevelopment occurs in the downtown area. Many
downtown streets are very narrow, with only a 40-foot right-of-way. In addition, much of the
downtown area is zoned C2 which allows for development up to the right-of-way with no
setbacks. Some altematives include changing the standards, requiring developers to dedicate
new right-of-way before they develop, or changing some downtown streets to one-way. It
was agreed that there is a need for new design standards for downtown and that flexibility is
needed to encourage redevelopment. A new downtown plan is currently being drafted and
Public Works Director Engler stated that staff are struggling with reconciling the plan' s
concepts with City code and standards.
The Committee was asked to think about a process for developing standards for the
downtown area between now and their next meeting.
D. CAPITAL PROJECT STATUS REPORT
Questions were asked about the following projects:
"A" Street SE Paving - remainder of the project will be deferred until spring.
S. 316th St. - Being delayed until next year to limit impact on Evergreen Heights
Elementary School and so that the project can be coordinated with a plat being developed
in the area and a Lakehaven water line installation.
Terrace Drive - Waiting until the developer has completed street. Will be done next
summer.
PUBLIC WORKS COMMITFEE MINUTES OCTOBER 26, 1998
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V. OTHER
Rodger Campbell and Henry Buchanan from the Airport Advisory Committee were present
to discuss the hangar roofing project at the airport. They asked why a change order was put
through to put the scuppers and drains on the outside of the hangars rather than the inside.
They were concerned about the outside system being of lower quality. They were also
concemed about plasterboard being used on the roof.
The Committee responded that the original contract called for re-roofing of 1½ hangars. By
installing outside scuppers and drains, enough money was saved to re-roof two hangars. The
outside system should be just as efficient as the inside system. The material being used on
the roof is not plasterboard, but a special material that provides a buffer between the old and
the new roof.
then drain north of 15th Street and then west to Mill Creek.
Engler distributed copies of a draft Interlocal Agreement between the City and Muckleshoot
Indian Tribe for sewer for the King George property. Committee members were asked to
review the draft and get their comments to her as soon as possible.
Dowdy reported that WSDOT will begin ramp metering on Highway 167 at 15th Street NW
northbound and South 277th southbound. The Committee was asked if they would like a
presentation by WSDOT in regard to the metering and they responded in the affirmative.
VI. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 6:20 p.m.
PM/bd
REF. H:XENGINEERXE98XE98-1194 (EA1VIINUTES\98PW10-2)