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HomeMy WebLinkAbout10-26-1998PUBLIC WORKS COMMITTEE MINUTES October 26, 1998 I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mulleta, Water Compliance Programs Coordinator Chds Thorn, Finance Director Diane Supler, and Engineering Aide Pare Miller. Guests in attendance were Landon Gibson, Mark Hancock, Rodger Campbell, Henry Buchanan II. ISSUES A. RESOLUTION NO. 2999 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARTICIPATION AGREEMENT WITH ST. MATTHEW'S CHURCH Resolution No. 2999 authorizes the Mayor and City Clerk to execute a participation agreement with St. Matthew' s Church for the purpose of sharing the cost of the water facilities for developer project no. FAC0018-98. The developer agrees to pay 20% of the project cost, including design and construction, or $20,000, whichever is less. The City's participation will be for the remainder of the total project cost. There were no questions. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 2999. MOTION CARRIED B. RESOLUTION NO. 3011 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARTICIPATION AGREEMENT WITH OPUS NORTHWEST LLC Resolution No. 3011 authorizes the Mayor and City Clerk to execute a participation agreement with Opus Northwest LLC for the purpose of sharing the cost of storm drainage facilities for developer project no. FAC0014-97. The City participation shall not exceed $66,913 plus ten percent and shall be in the form of System Development Charge credits to the developer's future storm drainage permit fees. A question was raised as to how the credits would be applied - would they be prorated across the lots or would it be for the first $66,913. Staff responded that it would be for the first $66,913 and confirmed there are sufficient funds in the developer's account to cover the costs. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 3011. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES OCTOBEi~ 26, 1998, Page 2 of 6 C. RESOLUTION NO. 3013 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARTICIPATION AGREEMENT WITH CLAY STREET ASSOCIATES Resolution No. 3013 authorizes the Mayor and City Clerk to execute a participation agreement with Clay SWeet Associates for the purpose of sharing the cost of storm drainage facilities for developer project no. FAC0022-97. The City participation shall be determined from actual accounting records of the developer during the course of the project, and shall clearly indicate the cost to the developer to oversize or otherwise provide for the City's share of the work. Cost to the City shall not exceed actual expenditures, which are $20,259.40 as of October 15, 1998 billing, plus five percent to cover any remaining City engineering review charges which have not yet been charged to FAC0022-97. It was noted that the developer has a temporary pump station and that water is being drained south and then west of the property. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 3013. MOTION CARRIED D. RESOLUTION NO. 3014 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CTE, INC. FOR SEWER UTILITY REVIEW RELATED TO FAC0026-98 WITH THE LAKELAND COMPANY Resolution No. 3014 authorizes the Mayor and City Clerk to execute an agreement with Consoer Townsend Envirodyne Engineers, Inc. (CTE) for the review of the Lakeland Hills Sanitary Sewer Study prepared by the Lakeland Company. All costs will be paid by the Lakeland Company through a deposit account that has been set up. MOTION CARRIED E. RESOLUTION NO. 3015 AUTHOR/ZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CTE, INC. FOR WATER UTILITY REVIEW RELATED TO FAC0026-98 WITH THE LAKELAND COMPANY Resolution No. 3015 authorizes the Mayor and City Clerk to execute an agreement with Consoer Townsend Envirodyne Engineers, Inc. (CTE) for the review of the Lakeland Hills Water System Study prepared by the Lakeland Company. All costs will be paid by the Lakeland Company through a deposit account that has been set up. Staff handed out a summary of base labor rates. In response to a question from the Committee, staff responded that in order to maximize City resources and meet time constraints, it is in the best interest of the City to have CTE review the sewer and water studies rather than City staff. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 3014 and No. 3015. MOTION CARRIED PUBLIC WORKS COMMITFEE MINUTES OCTOBER 26, 1998 Page 3 of 6 F. ORDINANCE NO. 5143 AMENDING AUBURN CITY CODE CHAPTER 12.20 ENTITLED "DRIVEWAYS" AND ADOPTING BY REFERENCE CHAPTER 47.50 RCW ENTITLED "HIGHWAY ACCESS MANAGEMENT" Ordinance No. 5143 was brought before Council on October 5. At that time, it was discovered that references to the Design and Construction Standards had not been included in Chapters 12.20.050 and 12.20.055, and the ordinance was sent back to Committee. The Committee reviewed Chapter 12.20 and directed that the second sentence of 12.20.040 be deleted and that 12.20.053, 054, 056, and 058 be deleted in their entirety. It was moved by Poe, seconded by Cefino, that the Committee recommend Council adopt Ordinance No. 5143 provided the above changes are made. MOTION CARRIED III. CONSENT A. RIGHT-OF-WAY USE PERMIT 23-98, AUBURN PARKS AND RECREATION DEPARTMENT, STREET CLOSURE FOR ANNUAL HALLOWEEN FESTIVAL Right-of-Way Use Permit No. 23-98 would allow the Auburn Parks and Recreation Department to use Main Street, from Auburn Way to "B" Street NW, on Saturday, October 31, from 1:30-5:30 p.m., for their Annual Halloween Festival. The Parks Department is making all necessary street closure arrangements with the Street Division and Police and Fire Departments. B. RIGHT-OF-WAY USE PERMIT 24-98, AUBURN PARKS AND RECREATION DEPARTMENT, STREET CLOSURES FOR ANNUAL VETERANS DAY PARADE Right-of-Way Use Permit No. 24-98 would allow the Aubum Parks and Recreation Department to use City Streets on Saturday, November 7, 1998, from 9:00 a.m. to 1:00 p.m. for the City's Annual Veterans Day Parade. The Parks Department is making all necessary street closure arrangements with the Street Division and Police and Fire Departments. Staff is recommending that "E" Street NE from Main to 4th Street NE be added to the list of streets to be closed to provide bus parking for school bands participating in the competition being held at the High School. C. STREET DELAY AGREEMENT WITH PRICE-HELTON FUNERAL CHAPEL FOR 702 AUBURN WAY NORTH Price-Helton Funeral Chapel has made a building permit application (BLD0449-98) for a funeral home at 702 Auburn Way North. They are requesting deferral of the required street improvement (lighting). PUBLIC WORKS COMMITTEE MINUTES OCTOBER 26, 1998 Page 4 of 6 Discussion was held regarding enforcement of street delays prior to their expiration. Staff will review the language of the agreement and set up a system that includes notification to property owners of the need to complete the deferred improvements prior to expiration of the Street Delay Agreement. D. APPROVE CHANGE ORDER #1 AND FINAL PAY ESTIMATE # 2, CONTRACT # 98- 12 WITH RODARTE CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION FOR PR 617, ORAVETZ ROAD REHABILITATION This project rehabilitated Oravetz Road from Kersey Way to the eastern boundary of Riverside High School and included patching of an existing poor section, overlay of entire length of project, reconstruction of eastern end at the Kersey Way intersection, and rehabilitation of roadway markings for lane delineation. Change Order No. 1 is for costs incurred to modify and increase the half-round culvert installation at stations 25+31. A new agenda bill showing actual contract and project costs in relation to the project budget was distributed to the Committee. The approved project budget was $297,690, and the total actual cost for the project is $244,859. E. AWARD SMALL WORKS CONTRACT 98-41 TO ALPHA STEEL BUILDINGS ON THEIR LUMP SUM BID OF $44,301 FOR A STORAGE EXTENSION TO THE M&O FACILITIES This project is to extend the existing storage building 108 feet to the west and will be used for vehicle storage, in an effort to get the water holding trucks out of the winter environment that makes them inoperable when it freezes. This includes the vactor track, the two sewer high velocity jet cleaners and the street sweepers. This award originally went to Council on October 19 and was referred back to Committee due to concems about the quality of construction. Staff reported that requirements have been reviewed and the contractor will apply for a permit. City staff will be completing the building by insulating it and putting in the floor. It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the Consent Agenda. MOTION CARRIED IV. INFORMATION OR DISCUSSION A. DESIGN STANDARDS - DRIVEWAY ACCESS The Committee reviewed revised wording for section 4.01 of the Design and Construction Standards. Following discussion, it was decided to include a policy statement in 4.01 that alerts developers and their designers of the City's intent to limit access points to as few as possible. The policy statement will be re-emphasized in section 4.06.2. It was noted that the PUBLIC WORKS COMMITTEE MINUTES OCTOBER 26, 1998 Page 5 of 6 standards are meant to give guidance and direction and the wording used in them allows the City to take land use into consideration and negotiate design issues with developers. B. DESIGN STANDARDS - SCHEDULE FOR FURTHER REVIEW OF APPEAL PROCESS, CROSSWALKS, ILLUMINATION Traffic Engineer Mullen distributed a proposed schedule for reviewing sections of the Design and Construction Standards that the Committee would like to review in more detail. The appeal process will be brought before the Committee on November 9, with illumination scheduled for January 11, 1999. February 8, 1999, was proposed to review crosswalks; however, the Committee asked that a full Council workshop be held on this issue. Mullen will schedule the workshop for February or March of 1999. C. GRIFFIS RIGHT-OF-WAY PERMIT A Right-of-Way permit from Griffis Construction was brought before the Committee at their last meeting, and staff were directed to review the matter and bring back a recommendation. City Engineer Dowdy stated that in reviewing this permit, it became apparent that similar situations will be arising as more redevelopment occurs in the downtown area. Many downtown streets are very narrow, with only a 40-foot right-of-way. In addition, much of the downtown area is zoned C2 which allows for development up to the right-of-way with no setbacks. Some altematives include changing the standards, requiring developers to dedicate new right-of-way before they develop, or changing some downtown streets to one-way. It was agreed that there is a need for new design standards for downtown and that flexibility is needed to encourage redevelopment. A new downtown plan is currently being drafted and Public Works Director Engler stated that staff are struggling with reconciling the plan' s concepts with City code and standards. The Committee was asked to think about a process for developing standards for the downtown area between now and their next meeting. D. CAPITAL PROJECT STATUS REPORT Questions were asked about the following projects: "A" Street SE Paving - remainder of the project will be deferred until spring. S. 316th St. - Being delayed until next year to limit impact on Evergreen Heights Elementary School and so that the project can be coordinated with a plat being developed in the area and a Lakehaven water line installation. Terrace Drive - Waiting until the developer has completed street. Will be done next summer. PUBLIC WORKS COMMITFEE MINUTES OCTOBER 26, 1998 Page 6 of 6 V. OTHER Rodger Campbell and Henry Buchanan from the Airport Advisory Committee were present to discuss the hangar roofing project at the airport. They asked why a change order was put through to put the scuppers and drains on the outside of the hangars rather than the inside. They were concerned about the outside system being of lower quality. They were also concemed about plasterboard being used on the roof. The Committee responded that the original contract called for re-roofing of 1½ hangars. By installing outside scuppers and drains, enough money was saved to re-roof two hangars. The outside system should be just as efficient as the inside system. The material being used on the roof is not plasterboard, but a special material that provides a buffer between the old and the new roof. then drain north of 15th Street and then west to Mill Creek. Engler distributed copies of a draft Interlocal Agreement between the City and Muckleshoot Indian Tribe for sewer for the King George property. Committee members were asked to review the draft and get their comments to her as soon as possible. Dowdy reported that WSDOT will begin ramp metering on Highway 167 at 15th Street NW northbound and South 277th southbound. The Committee was asked if they would like a presentation by WSDOT in regard to the metering and they responded in the affirmative. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:20 p.m. PM/bd REF. H:XENGINEERXE98XE98-1194 (EA1VIINUTES\98PW10-2)