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HomeMy WebLinkAbout11-23-1998CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 23, 1998 I. CALL TO ORBER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Water Quality Programs Coordinator Chris Thorn, Water Utility Engineer Lara McKinnon, Transportation Planner Joe Welsh, Project Engineer Ingrid Gaub, Planning Director Paul Krauss, Senior Planner Bob Sokol, Engineering Aide Pare Miller. Guests in attendance were Julia Walton, Landon Gibson, Alan Keimig. A revised meeting agenda was distributed. II. CONSENT For the purpose of these minutes, the Consent Agenda was discussed after Discussion Item E. A. APPROVE CHANGE ORDER NO. 5 TO CONTRACT 98-08 WITH HISEY CONSTRUCTION FOR $19,424.00 OF ADDITIONAL COSTS ON PROJECTS PR 613, THE INTERTIE PUMP STATION AND PR 591, WELL # 7 PUMP STATION Well 7 and the Intertie pump stations are integral parts of the Lea Hill Intertie project which, when complete, will furnish 5 million gallons of water per day to Water District 111 and Covington Water District. There were no questions. B. APPROVE FINAL PAY ESTIMATE #2 TO SMALL WORKS CONTRACT NO. 98-06, NEW HORIZONS TELECOM, PR 63 1, BRAUNWOOD BACKUP PR 631 was for the addition of a standby propane generator and appurtenances to insure a continuous power supply to the satellite water system serving the Braunwood development. Engler stated the Public Works Committee had directed the cost of the project be shared 50/50 between the City and the Braunwood Homeowners Association. Total project cost is $35,520; therefore, the association's share of the cost is $17,750. Thus far, the association has paid $9,000, and a letter will be sent to them requesting the remaining $8,750. C. APPROVE RIGHT-OF-WAY USE PERMIT 26-98, AUBURN AREA CHAMBER OF COMMERCE Right-of-Way Use Permit 26-98 would allow the Auburn Area Chamber of Commerce to use Main Street on December 5 from 3:30-6:00 p.m. for the annual Christmas Parade and tree lighting ceremony, and "B" Street SE from November 25 to December 29 for the Santa House. There were no questions. PI3BLIC WORKS COMMITFEE MINUTES NOVEMBER 23, 1998 Page 2 of 6 It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the Consent Agenda. MOTION CARRIED III. ISSUES A. RESOLUTION NO. 3016 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH CONSOER TOWNSEND ENVIRODYNE ENGINEERS Resolution No. 3016 authorizes the Mayor and City Clerk to execute an agreement for professional services with Consoer Townsend Envirodyne Engineers, Inc., to assist the City in developing a hydrant inventory and testing program. The scope of services includes updating the inventory and prioritizing the City's approximately 1800 hydrants for testing and inspection, as well as selecting specific hydrants and links for the gathering of engineering data. The consultant will also prepare field forms and assist the City's operations staff with a pilot hydrant testing program. Upon completion of the pilot program, the consultant will prepare a fieldwork plan for City's M&O staff or in the event that current union negotiations preclude M&O capability, final bid documents and specifications for a small works contractor to continue the program. The total contract of $46,700 is within the approved 1998 budget funds of $100,000 for a hydrant testing program. It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend Council adopt Resolution No. 3016. MOTION CARRIED B. RESOLUTION NO. 3019 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN EMERGENCY FIRE FLOW PROTECTION AGREEMENT BETWEEN THE CITY AND THE CITY OF BONNEY LAKE Resolution No. 3019 authorizes the Mayor and City Clerk to enter into an Emergency Fire Flow Protection Agreement with the City of Bonney Lake. At this time, Bonney Lake is unable to meet Auburn's fire flow requirements and is willing to enter into an agreement for an emergency intertie with the City of Auburn to provide fire flow for The Lakeland Company's Multi-family Development Area. This agreement shall terminate when Bonney Lake provides documentation that demonstrates to Auburn that infrastructure has been developed to meet Aubum's fire flow standard. C. RESOLUTION NO. 3020 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN EMERGENCY FIRE FLOW PROTECTION AGREEMENT BETWEEN THE CITY AND THE LAKELAND COMPANY Resolution No. 3020 authorizes the Mayor and City Clerk to enter into an Emergency Fire Flow Protection Agreement with The Lakeland Company. The Emergency Fire .- PtlBLIC WORKS COMMITTEE MINUTES NOVEMBER 23, 1998 Page 3 of 6 Flow Protection Agreement between Auburn and the Lakeland Company provides that, in exchange for fire flow development charges payable to Aubum, the City of Aubum will provide, via an emergency intertie with the City of Bonney Lake, fire flow for The Lakeland Company's Multi-family Development Area. Issues B and C were discussed together. Engler stated that these agreements give Lakeland the ability to meet Auburn's fire flow requirements, allowing the City to approve Lakeland's site plan and collect system development charges. D. RESOLUTION NO. 3018 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SERVICE AREA AGREEMENT WITH THE CITY AND THE CITY OF BONNEY LAKE TO ESTABLISH A BOUNDARY BETWEEN THEIR CONTIGUOUS SERVICE AREA RELATING TO WATER SERVICE For the purpose of these minutes, this issue was discussed after Issue A. Resolution No. 3018 authorizes the Mayor and City Clerk to execute a water service agreement between the City of Aubum and the City of Bonney Lake. Currently, both Cities mutually desire a new boundary between their contiguous water service areas rather than the existing boundary that intersects proposed divisions and lots within the Lakeland PUD in Pierce County. This agreement will avoid the construction of unnecessary infrastructure and provide water services in a more practical and efficient manner. Both cities agreed to work together cooperatively to facilitate a practical boundary between the two water systems in the March 1998 Settlement Agreement. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolutions No. 3019, 3020, and 3018. MOTION CARRIED E. RESOLUTION NO. 3011 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PARTICIPATION AGREEMENT WITH OPUS NORTHWEST LLC Resolution No. 3011 authorizes the Mayor and City Clerk to execute a participation agreement with Opus Noahwest LLC for the purpose of sharing the cost of storm drainage facilities for developer project no. FAC0014-97. The City participation shall not exceed $66,913 plus ten percent and shall be in the form of System Development Charge credits to the developer's future storm drainage permit fees. This resolution was approved by the Committee on November 9, however, since that date, the agreement was revised to clarify the term "developer" in order to properly credit future System Development Charges and to transfer Tract A to the City in exchange for a credit against possible future regional stormwater assessment fees. · . P'ISBLIC WORKS COMMITTEE MINUTES NOVEMBER 23, 1998 Page 4 of 6 Discussion was held in regard to the amount of the credit being requested by Opus in exchange for Tract A and the rationale for the City acquiring the tract. It was the consensus of the Committee and staff that the City should not acquire Tract A. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 3011, provided the last paragraph in Section III of the agreement pertaining to future LID assessments is deleted from the agreement. MOTION CARRIED IV. INFORMATION OR DISCUSSION A. DOWNTOWN PLAN PRESENTATION Bob Sokol, Senior Planner, introduced Julia Walton, Project Manager for Arai/Jackson, the firm that is updating the City's Downtown Plan. Sokol stated that a Downtown Plan Task Force comprised of members of the ADA and Chamber of Commerce, local business owners, and citizens has been meeting regularly since November 1997 to provide input to the Plan. In addition, two subcommittees of the Task Force have been formed to serve on the Technical Advisory Committee to SoundTransit for transit station development, and on the Ramp Enhancement Team for the 3ra Street/SR 18/"C" Street project. Council has received a copy of the draft Downtown Plan, and a programmatic EIS is currently being developed. The draft EIS should be completed in January, at which time it would be reasonable for the Public Works Committee to expect another presentation on the Downtown Plan. Walton gave on overview of the plan, and discussed challenges to the revitalization of downtown. She reviewed the implementation matrix and the prioritization of the implementation tasks by the Task Force. The need to work within the fixed rights-of- way of the downtown area was discussed, along with the possible need to reduce the level of service for the streets in downtown. B. 3~d STREET PROJECT UPDATE Ingrid Gaub, Project Engineer, gave an update on the 3rd Street SW Grade Separation Project. She reviewed the scope of the project, project schedule, estimated cost and funding sources, along with ramp enhancements, lighting, and landscaping. A design access heating scheduled for December 16 will give the public and affected property owners a chance to comment on the project. C. B STREET LID For the purpose of these minutes, this item was discussed after Discussion Item D. City Attorney Reynolds stated that an agreement has been reached with the property owners in regard to the LID. Concem was expressed over language in the agreement that . PISBLIC WORKS COMMITTEE MINUTES NOVEMBER 23, 1998 Page 5 of 6 releases the property owners from their assessments if the contract for the project is not awarded by January 2000. Questions were raised as to what costs will be incun'ed between now and January 2000, and what would happen if permits from the Corps of Engineers are delayed. Selle stated that the project design is approximately 90% complete, and that City's estimated expenditures would be an additional $10,000 to $20,000 if the construction contract was not awarded by January 2000. He also stated that since the City has been working with the Corps for approximately six months on this project and the City controls the wetland mitigation property, it should help reduce the chance for project delays. Call for bids should be advertised in the spring of 1999. The next step for the B Street LID will be for the modified final assessment roll to go before the Council. D. INTERSECTION OF 17TM SE, "M" SE, AND AUBURN WAY SOUTH For the purpose of these minutes, this item was discussed first on the meeting agenda. It was clad fled that although Council had directed Ordinance No. 5168 to the Public Works Committee, protocol does not allow the issue to be heard by the Committee. The ordinance pertains to a conditional use permit for an espresso stand to be located at the intersection of 17th SE, "M" SE, and Auburn Way South. It is anticipated the ordinance will go back to Council at their next meeting on December 7. Although the Committee could not address the issue of the conditional use permit for the espresso stand, they did discuss traffic at this particular intersection. Engler stated that a review of the accident history shows numerous right-angle accidents at the intersection of 17th and "M" Streets SE, but no accidents at the driveways. A traffic analysis that included examination of three existing espresso stands shows the stands generated less then 4 trips at peak times, which is a very slight impact. The Committee asked for a copy of the accident history for the intersections of Aubum Way South and "M" SE, and for "M" and 17th Streets SE. They also asked for this traffic issue to be brought before the Committee at their next meeting. E. INTERSECTION OF 7TM NE AND AUBURN WAY NORTH For the purpose of these minutes, this item was discussed after Discussion Item C. On November 9, the Public Works Committee discussed a request from ScarffMotors to allow left turns at the intersection Of 7th NE and Auburn Way North. ScarffMotors is developing property in that area and it was determined through the SEPA process that left turns at the intersection should be prohibited. William Gates of Mohawk Plastics was also in attendance at the November 9 meeting and stated that when Mohawk built their building in 1989, SEPA directed them to put in a left-turn lane at 7th and Auburn Way Noah. Concem was raised over the conflict between the two SEPA decisions. Planning Director Krauss stated that the Mohawk Plastics SEPA cannot be changed. In PI3'BLIC WORKS COMMITFEE MINUTES NOVEMBER 23, 1998 Page 6 of 6 accordance with material provided by Engler to the Public Works Committee, left turns will be allowed at the intersection of 7th and Auburn Way North, but will be prohibited during p.m. peak hours. Mohawk Plastics has related to Poe that the prohibition of left turns during peak hours is acceptable to them. F. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: 29th and "R" Street SE Signal - Question as to why we are having to wait on the poles. Staff responded that the arms on the poles must be specifically designed for the intersection. 8th Street NE - Question as to why the pedestrian improvements are not being completed this year. Staff stated the waterline is being installed this year and we are currently working on getting the undergrounding done. The pedestrian improvements will be constructed in the spring when the weather improves. Coal Creek Springs Pump Test - Question regarding unperfected water rights. Staff stated that more water is being collected than can be disbursed and we are now checking to see if there is surface water influence. Mt. View Drive at W. Main Drainage - Question about the budget status being "caution." Staff responded that caution means the contingency is less than 5%. The final pay estimate is in progress. Positive comments have been received from the public. G. AGENDA ADDITION A resolution setting a public heating for a non-exclusive franchise to ELI, Inc., will be considered at the next Public Works Committee meeting, December 14, 1998, and will not require a presentation by ELI to the Committee. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:20 p.m. PM/bd REF. H:XENGINEERXE98XE98-1292 (E:NMINUTES\98PW11-2