HomeMy WebLinkAbout11-23-1998CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 23, 1998
I. CALL TO ORBER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and
Council/Committee member Fred Poe. Staff in attendance were Public Works Director
Christine Engler, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh,
Water Quality Programs Coordinator Chris Thorn, Water Utility Engineer Lara McKinnon,
Transportation Planner Joe Welsh, Project Engineer Ingrid Gaub, Planning Director Paul
Krauss, Senior Planner Bob Sokol, Engineering Aide Pare Miller.
Guests in attendance were Julia Walton, Landon Gibson, Alan Keimig.
A revised meeting agenda was distributed.
II. CONSENT
For the purpose of these minutes, the Consent Agenda was discussed after Discussion Item E.
A. APPROVE CHANGE ORDER NO. 5 TO CONTRACT 98-08 WITH HISEY CONSTRUCTION
FOR $19,424.00 OF ADDITIONAL COSTS ON PROJECTS PR 613, THE INTERTIE PUMP
STATION AND PR 591, WELL # 7 PUMP STATION
Well 7 and the Intertie pump stations are integral parts of the Lea Hill Intertie project
which, when complete, will furnish 5 million gallons of water per day to Water District
111 and Covington Water District. There were no questions.
B. APPROVE FINAL PAY ESTIMATE #2 TO SMALL WORKS CONTRACT NO. 98-06, NEW
HORIZONS TELECOM, PR 63 1, BRAUNWOOD BACKUP
PR 631 was for the addition of a standby propane generator and appurtenances to insure a
continuous power supply to the satellite water system serving the Braunwood
development. Engler stated the Public Works Committee had directed the cost of the
project be shared 50/50 between the City and the Braunwood Homeowners Association.
Total project cost is $35,520; therefore, the association's share of the cost is $17,750.
Thus far, the association has paid $9,000, and a letter will be sent to them requesting the
remaining $8,750.
C. APPROVE RIGHT-OF-WAY USE PERMIT 26-98, AUBURN AREA CHAMBER OF
COMMERCE
Right-of-Way Use Permit 26-98 would allow the Auburn Area Chamber of Commerce to
use Main Street on December 5 from 3:30-6:00 p.m. for the annual Christmas Parade and
tree lighting ceremony, and "B" Street SE from November 25 to December 29 for the
Santa House. There were no questions.
PI3BLIC WORKS COMMITFEE MINUTES NOVEMBER 23, 1998
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It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the
Consent Agenda.
MOTION CARRIED
III. ISSUES
A. RESOLUTION NO. 3016 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT FOR PROFESSIONAL SERVICES WITH CONSOER TOWNSEND
ENVIRODYNE ENGINEERS
Resolution No. 3016 authorizes the Mayor and City Clerk to execute an agreement for
professional services with Consoer Townsend Envirodyne Engineers, Inc., to assist the
City in developing a hydrant inventory and testing program. The scope of services
includes updating the inventory and prioritizing the City's approximately 1800 hydrants
for testing and inspection, as well as selecting specific hydrants and links for the
gathering of engineering data. The consultant will also prepare field forms and assist the
City's operations staff with a pilot hydrant testing program. Upon completion of the pilot
program, the consultant will prepare a fieldwork plan for City's M&O staff or in the
event that current union negotiations preclude M&O capability, final bid documents and
specifications for a small works contractor to continue the program. The total contract of
$46,700 is within the approved 1998 budget funds of $100,000 for a hydrant testing
program.
It was moved by Poe, seconded by Cerino, that the Public Works Committee recommend
Council adopt Resolution No. 3016.
MOTION CARRIED
B. RESOLUTION NO. 3019 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN EMERGENCY FIRE FLOW PROTECTION AGREEMENT BETWEEN THE CITY AND
THE CITY OF BONNEY LAKE
Resolution No. 3019 authorizes the Mayor and City Clerk to enter into an Emergency
Fire Flow Protection Agreement with the City of Bonney Lake. At this time, Bonney
Lake is unable to meet Auburn's fire flow requirements and is willing to enter into an
agreement for an emergency intertie with the City of Auburn to provide fire flow for The
Lakeland Company's Multi-family Development Area. This agreement shall terminate
when Bonney Lake provides documentation that demonstrates to Auburn that
infrastructure has been developed to meet Aubum's fire flow standard.
C. RESOLUTION NO. 3020 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN EMERGENCY FIRE FLOW PROTECTION AGREEMENT BETWEEN THE CITY AND
THE LAKELAND COMPANY
Resolution No. 3020 authorizes the Mayor and City Clerk to enter into an Emergency
Fire Flow Protection Agreement with The Lakeland Company. The Emergency Fire
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Flow Protection Agreement between Auburn and the Lakeland Company provides that, in
exchange for fire flow development charges payable to Aubum, the City of Aubum will
provide, via an emergency intertie with the City of Bonney Lake, fire flow for The
Lakeland Company's Multi-family Development Area.
Issues B and C were discussed together. Engler stated that these agreements give
Lakeland the ability to meet Auburn's fire flow requirements, allowing the City to
approve Lakeland's site plan and collect system development charges.
D. RESOLUTION NO. 3018 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
A SERVICE AREA AGREEMENT WITH THE CITY AND THE CITY OF BONNEY LAKE
TO ESTABLISH A BOUNDARY BETWEEN THEIR CONTIGUOUS SERVICE AREA
RELATING TO WATER SERVICE
For the purpose of these minutes, this issue was discussed after Issue A.
Resolution No. 3018 authorizes the Mayor and City Clerk to execute a water service
agreement between the City of Aubum and the City of Bonney Lake. Currently, both
Cities mutually desire a new boundary between their contiguous water service areas
rather than the existing boundary that intersects proposed divisions and lots within the
Lakeland PUD in Pierce County. This agreement will avoid the construction of
unnecessary infrastructure and provide water services in a more practical and efficient
manner. Both cities agreed to work together cooperatively to facilitate a practical
boundary between the two water systems in the March 1998 Settlement Agreement.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Resolutions No. 3019, 3020, and 3018.
MOTION CARRIED
E. RESOLUTION NO. 3011 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
A PARTICIPATION AGREEMENT WITH OPUS NORTHWEST LLC
Resolution No. 3011 authorizes the Mayor and City Clerk to execute a participation
agreement with Opus Noahwest LLC for the purpose of sharing the cost of storm
drainage facilities for developer project no. FAC0014-97. The City participation shall
not exceed $66,913 plus ten percent and shall be in the form of System Development
Charge credits to the developer's future storm drainage permit fees.
This resolution was approved by the Committee on November 9, however, since that
date, the agreement was revised to clarify the term "developer" in order to properly credit
future System Development Charges and to transfer Tract A to the City in exchange for a
credit against possible future regional stormwater assessment fees.
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Discussion was held in regard to the amount of the credit being requested by Opus in
exchange for Tract A and the rationale for the City acquiring the tract. It was the
consensus of the Committee and staff that the City should not acquire Tract A.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Resolution No. 3011, provided the last paragraph in Section III of the agreement
pertaining to future LID assessments is deleted from the agreement.
MOTION CARRIED
IV. INFORMATION OR DISCUSSION
A. DOWNTOWN PLAN PRESENTATION
Bob Sokol, Senior Planner, introduced Julia Walton, Project Manager for Arai/Jackson,
the firm that is updating the City's Downtown Plan. Sokol stated that a Downtown Plan
Task Force comprised of members of the ADA and Chamber of Commerce, local
business owners, and citizens has been meeting regularly since November 1997 to
provide input to the Plan. In addition, two subcommittees of the Task Force have been
formed to serve on the Technical Advisory Committee to SoundTransit for transit station
development, and on the Ramp Enhancement Team for the 3ra Street/SR 18/"C" Street
project. Council has received a copy of the draft Downtown Plan, and a programmatic
EIS is currently being developed. The draft EIS should be completed in January, at
which time it would be reasonable for the Public Works Committee to expect another
presentation on the Downtown Plan.
Walton gave on overview of the plan, and discussed challenges to the revitalization of
downtown. She reviewed the implementation matrix and the prioritization of the
implementation tasks by the Task Force. The need to work within the fixed rights-of-
way of the downtown area was discussed, along with the possible need to reduce the level
of service for the streets in downtown.
B. 3~d STREET PROJECT UPDATE
Ingrid Gaub, Project Engineer, gave an update on the 3rd Street SW Grade Separation
Project. She reviewed the scope of the project, project schedule, estimated cost and
funding sources, along with ramp enhancements, lighting, and landscaping. A design
access heating scheduled for December 16 will give the public and affected property
owners a chance to comment on the project.
C. B STREET LID
For the purpose of these minutes, this item was discussed after Discussion Item D.
City Attorney Reynolds stated that an agreement has been reached with the property
owners in regard to the LID. Concem was expressed over language in the agreement that
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releases the property owners from their assessments if the contract for the project is not
awarded by January 2000. Questions were raised as to what costs will be incun'ed
between now and January 2000, and what would happen if permits from the Corps of
Engineers are delayed. Selle stated that the project design is approximately 90%
complete, and that City's estimated expenditures would be an additional $10,000 to
$20,000 if the construction contract was not awarded by January 2000. He also stated
that since the City has been working with the Corps for approximately six months on this
project and the City controls the wetland mitigation property, it should help reduce the
chance for project delays. Call for bids should be advertised in the spring of 1999. The
next step for the B Street LID will be for the modified final assessment roll to go before
the Council.
D. INTERSECTION OF 17TM SE, "M" SE, AND AUBURN WAY SOUTH
For the purpose of these minutes, this item was discussed first on the meeting agenda.
It was clad fled that although Council had directed Ordinance No. 5168 to the Public
Works Committee, protocol does not allow the issue to be heard by the Committee. The
ordinance pertains to a conditional use permit for an espresso stand to be located at the
intersection of 17th SE, "M" SE, and Auburn Way South. It is anticipated the ordinance
will go back to Council at their next meeting on December 7.
Although the Committee could not address the issue of the conditional use permit for the
espresso stand, they did discuss traffic at this particular intersection. Engler stated that a
review of the accident history shows numerous right-angle accidents at the intersection of
17th and "M" Streets SE, but no accidents at the driveways. A traffic analysis that
included examination of three existing espresso stands shows the stands generated less
then 4 trips at peak times, which is a very slight impact.
The Committee asked for a copy of the accident history for the intersections of Aubum
Way South and "M" SE, and for "M" and 17th Streets SE. They also asked for this traffic
issue to be brought before the Committee at their next meeting.
E. INTERSECTION OF 7TM NE AND AUBURN WAY NORTH
For the purpose of these minutes, this item was discussed after Discussion Item C.
On November 9, the Public Works Committee discussed a request from ScarffMotors to
allow left turns at the intersection Of 7th NE and Auburn Way North. ScarffMotors is
developing property in that area and it was determined through the SEPA process that left
turns at the intersection should be prohibited. William Gates of Mohawk Plastics was
also in attendance at the November 9 meeting and stated that when Mohawk built their
building in 1989, SEPA directed them to put in a left-turn lane at 7th and Auburn Way
Noah. Concem was raised over the conflict between the two SEPA decisions.
Planning Director Krauss stated that the Mohawk Plastics SEPA cannot be changed. In
PI3'BLIC WORKS COMMITFEE MINUTES NOVEMBER 23, 1998
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accordance with material provided by Engler to the Public Works Committee, left turns
will be allowed at the intersection of 7th and Auburn Way North, but will be prohibited
during p.m. peak hours. Mohawk Plastics has related to Poe that the prohibition of left
turns during peak hours is acceptable to them.
F. CAPITAL PROJECT STATUS REPORT
The following projects were briefly discussed:
29th and "R" Street SE Signal - Question as to why we are having to wait on the poles.
Staff responded that the arms on the poles must be specifically designed for the
intersection.
8th Street NE - Question as to why the pedestrian improvements are not being completed
this year. Staff stated the waterline is being installed this year and we are currently
working on getting the undergrounding done. The pedestrian improvements will be
constructed in the spring when the weather improves.
Coal Creek Springs Pump Test - Question regarding unperfected water rights. Staff
stated that more water is being collected than can be disbursed and we are now checking
to see if there is surface water influence.
Mt. View Drive at W. Main Drainage - Question about the budget status being "caution."
Staff responded that caution means the contingency is less than 5%. The final pay
estimate is in progress. Positive comments have been received from the public.
G. AGENDA ADDITION
A resolution setting a public heating for a non-exclusive franchise to ELI, Inc., will be
considered at the next Public Works Committee meeting, December 14, 1998, and will
not require a presentation by ELI to the Committee.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 6:20 p.m.
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