HomeMy WebLinkAbout12-14-1998I1F 1 ? 1998
CITY OF AUBUEN PUBLIC WOltT(S COIVLMITTEE MINUTES DECE1V[BER 14, 1998
CliY ut*/ u uriN
I. C, J L TO Om}F,R CriY CLERKS OFFICE
The meeting was ca]]ed to order at 4:35 p.m. Those in attendance were Mayor Booth,
Committee Chah-man 1rich Wagner, Council/Committee member Gene Cefino, and
Council/Committee member Fred 1%e. Staff in attendance were Public Works Directoz'
Christine Eng]er, City Engineer Dermis Dowdy, Senior Engineer Dennis Seile, Traffic
Engineer Steve Mul]en, Project Engineer Les Brittain, Project Engineer Carl Every,
Engineering Aide Pare Miller.
Guest in attendance was Ed Fournier, Electric Lightwave, Inc.
II. CONSENT
A. APPROVE FINAL PAY ESTIMATE #2, SMALL WORKS CONTRACT 98-34 WITH SIGNAL
ELECTRIC, INC., AND ACCEPT PROJECT PR 545, 1998 TRAFFIC SIGNAL LOOPS
There were no questions.
B. APPROVE FINAL PAY ESTIMATE #4, CONTRACT 98-01 WITH FARDIG DEVELOPMENT,
AND ACCEPT PROJECT PR 604, MOUNTAIN VIEW AT WEST MAIN STORM
IMPROVEMENTS
Question was raised regarding project budget. It was noted that the project was
approximately 3% over budget in 1998; however, overall the project total was less than the
approved budget.
C. APPROVE FINAL PAY ESTIMATE #1, SMALL WORKS CONTRACT 98-33 WITH
DOOLITTLE CONSTRUCTION COMPANY, INC. AND ACCEPT PROJECT C8059, 1998
CRACK SEALING
There were no questions.
It was moved by Poe, seconded by Cedno, that the Committee approve Consent Agenda
items A, B, and C.
MOTION CARRIED
D. CALL FOR PUBLIC HEARING ON ELI FRANCHISE AGREEMENT TO BE HELD
JANUARY 19, 1999
Electric Lightwave Incorporated (ELI) has requested to obtain a franchise to provide
telecommunications services to the City of Auburn. ELI has satisfied the City's application
requirements and, by entering into the franchise agreement, agrees to all conditions set
forth by City Code. Staff recommends Council call for a public hearing to be held at the
regular Council meeting scheduled for Tuesday, January 19, 1999, at 7:30 p.m.
PUBLIC WORKS COMMITlEE MINUTES DECEMBER 14, 1998
Page 2 of 6
Concern regarding the aesthetics and timing of restoration was discussed. Consensus of
the Committee and staff was that the overall permitting process will address restoration,
along with Title 20, which is brought into full force in the franchise agreement. Suggestion
was made to insert the word "promptly" in paragraph 9.3. A question was raised about utility
tax rates assessed (para. 20.4.b.). Staff responded that the 4.5% rate is consistent with the
rate assessed internally on our own utilities and on outside utilities such as U.S. West.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council call for
a public hearing to be scheduled for Tuesday, January 19, 1999, at 7:30 p.m.
MOTION CARRIED
III. ISSUES
A. ORDINANCE NO'. 5191 AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION
FOR A FRANCHISE IN ORDER TO OBTAIN WSDOT APPROVAL FOR A FRANCHISE
AUTHORIZING THE CITY TO OWN, OPERATE, AND MAINTAIN A SANITARY SEWER
SYSTEM UPON A PORTION OF SR164 IN KING COUNTY
The City is requesting a franchise from the Washington State Department of Transportation
(WSDOT) for a portion of the existing sanitary sewer main that has been placed along
SR 164 (Auburn/Enumclaw Hwy.) by the Indian Health Services. Per Section 8.2 of the
Sanitary Sewage Connection Agreement between Auburn and the MIT (Ordinance 4967),
the sewage line "located downstream of the City's regulation station to the connection
manhole at the corner of Auburn-Enumclaw Highway and 368th shall be conveyed to and be
owned, operated and maintained by the City.' The current franchise from WSDOT for the
existing sewer main is held by Indian Health Services and cannot be transferred to Auburn.
Auburn needs to establish a franchise for the existing sewer line prior to accepting
ownership of said line.
It was moved by Poe, seconded by Cedno, that the Committee recommend Council adopt
Ordinance No. 5191.
MOTION CARRIED
B. ORDINANCE NO. 5196 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
DOCUMENTS NECESSARY TO ACQUIRE PROPERTY RELATED TO CITY PROJECTS
PR 529 (3RD STREET SW) AND PR562 (SOUTH 277TM)
Construction of PR 529, 3rd Street SW Grade Separation/C Street SW/SR 18 Ramp
Realignment, and PR 562, Reconstruction and Grade Separation of South 277th Street, will
involve the purchase of over 61 properties and relocation of inhabitants. The City has
contracted with Universal Field Services to negotiate these purchases and the policies and
procedures that will be followed are governed by federal legislation and will be strictly
adhered to.
POBLIC WORKS COMMITTEE MINUTES DECEMBER 14, 1998
Page 3 of 6
To ensure efficient and expeditious handling of these real estate transactions, staff is
recommending Council grant the Mayor the authority to execute all documents necessary to
acquire these properties and relocate inhabitants. Engler reported that with acquisition of
right-of-way, total and partial takes, relocation, and easements, there are potentially several
hundred transactions related to these two projects. It would be cumbersome and time-
consuming for each transaction to go through the Council process. Ordinance 5196
proposes this procedure for Projects 529 and 562 only, and staff will periodically update the
Committee on the status of the projects.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Ordinance 5196.
MOTION CARRIED
C. ORDINANCE NO. 5197 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
FOR ACCEPTANCE AND EXPENDITURE OF A COMMUTER TRIP REDUCTION GRANT
IN THE AMOUNT OF $7,635
Ordinance No. 5197 authorizes the Mayor to execute an agreement with the Washington
State Department of Transportation for a Commuter Trip Reduction (CTR) grant in the
amount of $7,635, with no matching City funds required. These funds will be used to
enhance the City's current CTR program through development and implementation of a
vanpool driver subsidy program.
It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt
Ordinance No. 5197.
MOTION CARRIED
D. PROFESSIONAL SERVICES CONTRACTS WITH THE LEMA CONSULTING GROUP;
STRICKLAND, HEISCHMAN & HOSS, INC.; AND UNIVERSAL FIELD SERVICES
Staff is requesting renewal of three professional service contracts: Lema Consulting Group,
who provides real property appraisal and appraisal review services; Stdckland, Heischman
& Hoss, Inc., who provides real prope.rty appraisal and appraisal review services; and
Universal Field Services, who provides real property negotiation and relocation services.
These consultants were used dudng 1998 and there is substantial on-going activity on major
capital projects that make it necessary and in the best interest of the City to continue the
contracts to complete the work. The main change to the contracts was to adjust the rates
for the current year. It was noted that the contracts will be presented to Council on an
individual basis for action by resolution.
It was moved by Poe, seconded by Cerino, that the Committee recommend the Council
adopt the resolutions approving the professional service contracts.
MOTION CARRIED
PI3BLIC WORKS COMMITTEE MINUTES DECEMBER 14, 1998
Page 4 of 6
IV. INFORMATION OR DISCUSSION
A. ACCIDENT HISTORY - 17TM & "M," AUBURN WAY SOUTH AND "M"
The Public Works Committee reviewed an intersection map that showed the specific
locations where accidents are occurring at the intersections of 17~h and "M" Street SE, and
Auburn Way South and "M" Street. The intersection map indicated that, with one exception,
there were no accidents occurring at the driveways in the area. C curbing on select portions
of several of the intersecting streets was discussed as a possible future remedy should the
need arise.
B. DOGWOOD LID
Les Brattain, Project Manager, proposed a project to construct sidewalks in Forest Villa and
Auburn View Heights. The project would be accomplished in three phases, and Brattain
reviewed a map illustrating the three areas where the sidewalks would be constructed.
Phase 1 would install sidewalks in Forest Villa No. 2 and Hemlock Street in 1999; Phase 2
would install sidewalks in Forest Villa and Dogwood Street in 2000; and Phase 3 would
install sidewalks in Auburn View Heights in 2001. The sidewalks would provide safe walking
routes to Chinook Elementary and would link the neighborhoods to commercial and bus
routes on Auburn Way South.
The City has budgeted money in 1999 for the project and is pursuing grant funds. Staff is
proposing an LID for the remainder of the needed funds. Questions were raised about
installing sidewalks on one side of the street rather than two; however, most grant funding
agencies require sidewalks on both sides of the street and there would be a safety concern
if children are crossing mid-block from their home to get to a sidewalk on the other side of
the street. Basing the LID assessment on front footage versus per lot was also discussed.
Staff will get feedback from the residents and will draft preliminary assessment rolls that
show costs based on different options.
C. Y2K
The Mayor reported the City is working on remediating the ramifications of Y2K, stating
there is potential liability if the City does not make reasonable and justifiable efforts on this
issue. Finance Director Supler is researching the possibility of contracting with a company
who specializes in this type of work to assist the City and is heading up City efforts for
contingency plans and remediation.
Engler reported that she has started a formal process of dealing with emergencies related
both to weather and Y2K. A major concern is the power grid and its effect on water and
sewer pump stations. City staff will be prepared to operate them manually. An inventory of
Public Works personnel is being completed. The next step will be to inventory equipment to
find out which ones have embedded chips that could be affected by Y2K. Most of the water
equipment has been inventorled and just needs to be organized in a more effective manner.
An emergency preparedness assessment of vulnerability of hard/software components and
instability in the grid during power outages will be done. A contingency plan will be devised
in case of long-term power outages, and generators are being purchased to keep equipment
running.
PUBLIC WORKS COMMITFEE MINUTES DECEMBER 14, 1998
Page 5 of 6
Public Works will complete the formal process it has begun, will advertise contracts for
equipment rental rates for emergency equipment, and will have a fuel contract in place.
Engler will keep the Committee updated on the Public Works Department's efforts in regard
to Y2K, while Supler will keep the City Council formally updated on the issue City-wide.
D. UPDATED LEGISLATIVE AGENDA
The Mayor reviewed the City of Aubum 1999 State Legislative Agenda and asked for input
from Committee members. Concern was raised about the perception that the FAST
Corridor is mainly Royal Brougham. Engler stated that all jurisdictions having projects in the
FAST Corridor have agreed to support the corridor concept as a group. She said the
Transportation Commission recommended Referendum 49 dollars be used to fund some of
the top projects, which didn't get down to Auburn's, which are #14 and #17 on the list. The
Governor wants to double the investment recommended by the Transportation Commission,
which would provide funding for Aubum's projects. The fact that Aubum's projects are
ready to go puts us in a good position to receiving funding.
The Committee suggested three changes to the agenda:
#6 - Add the word "State" to agenda item #-6 to indicate the City supports adequate State
funding necessary for the achievement of the goals of the Growth Management Act.
#13 - Delete this item entirely. It was felt the City has good language in its code regulating
adult entertainment in the City,
#16 - Amend the second sentence as follows: SinGe local governments havo in no way
contributod to causal f3ctors rolatod to tho concorn, thoy should enjoy immunity from suit for
their good faith performance ......
E. CAPITAL PROJECT STATUS
Separate from their agenda packet, the Committee received a revised format for the Capital
Project Status Sheet. Committee members stated they liked the new format asked staff to
use it in the future.
Questions about the Capital Project Status were:
#12 Coal Creek Springs Pump Test - It was noted this project is shown at 60% complete.
Staff reminded the Committee this is for the pump test only. Project Engineer Every stated
bacteria is still present in the line. The coloform counts are low at the monitoring wells, but
high in the manholes on the north collector. They have ruled out surface water, and the
bacteria is not coming from mammals (fecal). The types of bacteria present are associated
with soil and water.
The Committee requested that the pre-design of the Corrosion Control Facilities be added to
the list.
PUBLIC WORKS COMMITTEE MINUTES DECEMBER 14, 1998
Page 6 of 6
F. NEXT COMMITTEE MEETING?
Staff stated there are no pressing issues for the December 28 meeting agenda. The
Committee decided to cancel the meeting scheduled for the 28th. Since the next regular
Committee meeting would not be until January 11, 1999, it was decided that if issues arise,
a .meeting could be scheduled for Monday, January 4, 1999, 5:30 p.m.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjoumed at 6:20 p.m.
PM/bd
REF. H:XENGINEERXE98XE98-1359 (E:XMINUTES\98PW 12-1 )