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HomeMy WebLinkAbout12-14-1998I1F 1 ? 1998 CITY OF AUBUEN PUBLIC WOltT(S COIVLMITTEE MINUTES DECE1V[BER 14, 1998 CliY ut*/ u uriN I. C, J L TO Om}F,R CriY CLERKS OFFICE The meeting was ca]]ed to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chah-man 1rich Wagner, Council/Committee member Gene Cefino, and Council/Committee member Fred 1%e. Staff in attendance were Public Works Directoz' Christine Eng]er, City Engineer Dermis Dowdy, Senior Engineer Dennis Seile, Traffic Engineer Steve Mul]en, Project Engineer Les Brittain, Project Engineer Carl Every, Engineering Aide Pare Miller. Guest in attendance was Ed Fournier, Electric Lightwave, Inc. II. CONSENT A. APPROVE FINAL PAY ESTIMATE #2, SMALL WORKS CONTRACT 98-34 WITH SIGNAL ELECTRIC, INC., AND ACCEPT PROJECT PR 545, 1998 TRAFFIC SIGNAL LOOPS There were no questions. B. APPROVE FINAL PAY ESTIMATE #4, CONTRACT 98-01 WITH FARDIG DEVELOPMENT, AND ACCEPT PROJECT PR 604, MOUNTAIN VIEW AT WEST MAIN STORM IMPROVEMENTS Question was raised regarding project budget. It was noted that the project was approximately 3% over budget in 1998; however, overall the project total was less than the approved budget. C. APPROVE FINAL PAY ESTIMATE #1, SMALL WORKS CONTRACT 98-33 WITH DOOLITTLE CONSTRUCTION COMPANY, INC. AND ACCEPT PROJECT C8059, 1998 CRACK SEALING There were no questions. It was moved by Poe, seconded by Cedno, that the Committee approve Consent Agenda items A, B, and C. MOTION CARRIED D. CALL FOR PUBLIC HEARING ON ELI FRANCHISE AGREEMENT TO BE HELD JANUARY 19, 1999 Electric Lightwave Incorporated (ELI) has requested to obtain a franchise to provide telecommunications services to the City of Auburn. ELI has satisfied the City's application requirements and, by entering into the franchise agreement, agrees to all conditions set forth by City Code. Staff recommends Council call for a public hearing to be held at the regular Council meeting scheduled for Tuesday, January 19, 1999, at 7:30 p.m. PUBLIC WORKS COMMITlEE MINUTES DECEMBER 14, 1998 Page 2 of 6 Concern regarding the aesthetics and timing of restoration was discussed. Consensus of the Committee and staff was that the overall permitting process will address restoration, along with Title 20, which is brought into full force in the franchise agreement. Suggestion was made to insert the word "promptly" in paragraph 9.3. A question was raised about utility tax rates assessed (para. 20.4.b.). Staff responded that the 4.5% rate is consistent with the rate assessed internally on our own utilities and on outside utilities such as U.S. West. It was moved by Poe, seconded by Cerino, that the Committee recommend Council call for a public hearing to be scheduled for Tuesday, January 19, 1999, at 7:30 p.m. MOTION CARRIED III. ISSUES A. ORDINANCE NO'. 5191 AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A FRANCHISE IN ORDER TO OBTAIN WSDOT APPROVAL FOR A FRANCHISE AUTHORIZING THE CITY TO OWN, OPERATE, AND MAINTAIN A SANITARY SEWER SYSTEM UPON A PORTION OF SR164 IN KING COUNTY The City is requesting a franchise from the Washington State Department of Transportation (WSDOT) for a portion of the existing sanitary sewer main that has been placed along SR 164 (Auburn/Enumclaw Hwy.) by the Indian Health Services. Per Section 8.2 of the Sanitary Sewage Connection Agreement between Auburn and the MIT (Ordinance 4967), the sewage line "located downstream of the City's regulation station to the connection manhole at the corner of Auburn-Enumclaw Highway and 368th shall be conveyed to and be owned, operated and maintained by the City.' The current franchise from WSDOT for the existing sewer main is held by Indian Health Services and cannot be transferred to Auburn. Auburn needs to establish a franchise for the existing sewer line prior to accepting ownership of said line. It was moved by Poe, seconded by Cedno, that the Committee recommend Council adopt Ordinance No. 5191. MOTION CARRIED B. ORDINANCE NO. 5196 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE DOCUMENTS NECESSARY TO ACQUIRE PROPERTY RELATED TO CITY PROJECTS PR 529 (3RD STREET SW) AND PR562 (SOUTH 277TM) Construction of PR 529, 3rd Street SW Grade Separation/C Street SW/SR 18 Ramp Realignment, and PR 562, Reconstruction and Grade Separation of South 277th Street, will involve the purchase of over 61 properties and relocation of inhabitants. The City has contracted with Universal Field Services to negotiate these purchases and the policies and procedures that will be followed are governed by federal legislation and will be strictly adhered to. POBLIC WORKS COMMITTEE MINUTES DECEMBER 14, 1998 Page 3 of 6 To ensure efficient and expeditious handling of these real estate transactions, staff is recommending Council grant the Mayor the authority to execute all documents necessary to acquire these properties and relocate inhabitants. Engler reported that with acquisition of right-of-way, total and partial takes, relocation, and easements, there are potentially several hundred transactions related to these two projects. It would be cumbersome and time- consuming for each transaction to go through the Council process. Ordinance 5196 proposes this procedure for Projects 529 and 562 only, and staff will periodically update the Committee on the status of the projects. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance 5196. MOTION CARRIED C. ORDINANCE NO. 5197 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR ACCEPTANCE AND EXPENDITURE OF A COMMUTER TRIP REDUCTION GRANT IN THE AMOUNT OF $7,635 Ordinance No. 5197 authorizes the Mayor to execute an agreement with the Washington State Department of Transportation for a Commuter Trip Reduction (CTR) grant in the amount of $7,635, with no matching City funds required. These funds will be used to enhance the City's current CTR program through development and implementation of a vanpool driver subsidy program. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5197. MOTION CARRIED D. PROFESSIONAL SERVICES CONTRACTS WITH THE LEMA CONSULTING GROUP; STRICKLAND, HEISCHMAN & HOSS, INC.; AND UNIVERSAL FIELD SERVICES Staff is requesting renewal of three professional service contracts: Lema Consulting Group, who provides real property appraisal and appraisal review services; Stdckland, Heischman & Hoss, Inc., who provides real prope.rty appraisal and appraisal review services; and Universal Field Services, who provides real property negotiation and relocation services. These consultants were used dudng 1998 and there is substantial on-going activity on major capital projects that make it necessary and in the best interest of the City to continue the contracts to complete the work. The main change to the contracts was to adjust the rates for the current year. It was noted that the contracts will be presented to Council on an individual basis for action by resolution. It was moved by Poe, seconded by Cerino, that the Committee recommend the Council adopt the resolutions approving the professional service contracts. MOTION CARRIED PI3BLIC WORKS COMMITTEE MINUTES DECEMBER 14, 1998 Page 4 of 6 IV. INFORMATION OR DISCUSSION A. ACCIDENT HISTORY - 17TM & "M," AUBURN WAY SOUTH AND "M" The Public Works Committee reviewed an intersection map that showed the specific locations where accidents are occurring at the intersections of 17~h and "M" Street SE, and Auburn Way South and "M" Street. The intersection map indicated that, with one exception, there were no accidents occurring at the driveways in the area. C curbing on select portions of several of the intersecting streets was discussed as a possible future remedy should the need arise. B. DOGWOOD LID Les Brattain, Project Manager, proposed a project to construct sidewalks in Forest Villa and Auburn View Heights. The project would be accomplished in three phases, and Brattain reviewed a map illustrating the three areas where the sidewalks would be constructed. Phase 1 would install sidewalks in Forest Villa No. 2 and Hemlock Street in 1999; Phase 2 would install sidewalks in Forest Villa and Dogwood Street in 2000; and Phase 3 would install sidewalks in Auburn View Heights in 2001. The sidewalks would provide safe walking routes to Chinook Elementary and would link the neighborhoods to commercial and bus routes on Auburn Way South. The City has budgeted money in 1999 for the project and is pursuing grant funds. Staff is proposing an LID for the remainder of the needed funds. Questions were raised about installing sidewalks on one side of the street rather than two; however, most grant funding agencies require sidewalks on both sides of the street and there would be a safety concern if children are crossing mid-block from their home to get to a sidewalk on the other side of the street. Basing the LID assessment on front footage versus per lot was also discussed. Staff will get feedback from the residents and will draft preliminary assessment rolls that show costs based on different options. C. Y2K The Mayor reported the City is working on remediating the ramifications of Y2K, stating there is potential liability if the City does not make reasonable and justifiable efforts on this issue. Finance Director Supler is researching the possibility of contracting with a company who specializes in this type of work to assist the City and is heading up City efforts for contingency plans and remediation. Engler reported that she has started a formal process of dealing with emergencies related both to weather and Y2K. A major concern is the power grid and its effect on water and sewer pump stations. City staff will be prepared to operate them manually. An inventory of Public Works personnel is being completed. The next step will be to inventory equipment to find out which ones have embedded chips that could be affected by Y2K. Most of the water equipment has been inventorled and just needs to be organized in a more effective manner. An emergency preparedness assessment of vulnerability of hard/software components and instability in the grid during power outages will be done. A contingency plan will be devised in case of long-term power outages, and generators are being purchased to keep equipment running. PUBLIC WORKS COMMITFEE MINUTES DECEMBER 14, 1998 Page 5 of 6 Public Works will complete the formal process it has begun, will advertise contracts for equipment rental rates for emergency equipment, and will have a fuel contract in place. Engler will keep the Committee updated on the Public Works Department's efforts in regard to Y2K, while Supler will keep the City Council formally updated on the issue City-wide. D. UPDATED LEGISLATIVE AGENDA The Mayor reviewed the City of Aubum 1999 State Legislative Agenda and asked for input from Committee members. Concern was raised about the perception that the FAST Corridor is mainly Royal Brougham. Engler stated that all jurisdictions having projects in the FAST Corridor have agreed to support the corridor concept as a group. She said the Transportation Commission recommended Referendum 49 dollars be used to fund some of the top projects, which didn't get down to Auburn's, which are #14 and #17 on the list. The Governor wants to double the investment recommended by the Transportation Commission, which would provide funding for Aubum's projects. The fact that Aubum's projects are ready to go puts us in a good position to receiving funding. The Committee suggested three changes to the agenda: #6 - Add the word "State" to agenda item #-6 to indicate the City supports adequate State funding necessary for the achievement of the goals of the Growth Management Act. #13 - Delete this item entirely. It was felt the City has good language in its code regulating adult entertainment in the City, #16 - Amend the second sentence as follows: SinGe local governments havo in no way contributod to causal f3ctors rolatod to tho concorn, thoy should enjoy immunity from suit for their good faith performance ...... E. CAPITAL PROJECT STATUS Separate from their agenda packet, the Committee received a revised format for the Capital Project Status Sheet. Committee members stated they liked the new format asked staff to use it in the future. Questions about the Capital Project Status were: #12 Coal Creek Springs Pump Test - It was noted this project is shown at 60% complete. Staff reminded the Committee this is for the pump test only. Project Engineer Every stated bacteria is still present in the line. The coloform counts are low at the monitoring wells, but high in the manholes on the north collector. They have ruled out surface water, and the bacteria is not coming from mammals (fecal). The types of bacteria present are associated with soil and water. The Committee requested that the pre-design of the Corrosion Control Facilities be added to the list. PUBLIC WORKS COMMITTEE MINUTES DECEMBER 14, 1998 Page 6 of 6 F. NEXT COMMITTEE MEETING? Staff stated there are no pressing issues for the December 28 meeting agenda. The Committee decided to cancel the meeting scheduled for the 28th. Since the next regular Committee meeting would not be until January 11, 1999, it was decided that if issues arise, a .meeting could be scheduled for Monday, January 4, 1999, 5:30 p.m. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 6:20 p.m. PM/bd REF. H:XENGINEERXE98XE98-1359 (E:XMINUTES\98PW 12-1 )