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Home My WebLink About01-11-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JANUARY 11, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Committee Chairman Rich Wagner was excused from attendance. Councilmember Pete Lewis substituted for Wagner and Council/Committee member Fred Poe served as Chairman. Also in attendance were Mayor Booth and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, and Engineering Aide Pam Miller. Guest in attendance was Landon Gibson. II. CONSENT A. STREET IMPROVEMENT DELAY AGREEMENT WITH WOODWARD & COX FOR HALF- STREET IMPROVEMENTS Woodward & Cox has made building permit applications for residential duplexes on property abutting substandard streets ("R" Street SE) and are requesting deferral of the required street improvement (Street Delay). Engler explained that it would not be appropriate to construct street improvements in this area at this time since there are no established grades or stormwater system in place. B. RIGHT-OF-WAY USE PERMIT, SPEEDY PLUMBING & ROOTER, FOR TREE REMOVAL AT 2625 SKYWAY LANE Engler explained that the tree is between the sidewalk and street and is over a side sewer that is in need of repairs. C. APPROVE CHANGE ORDER NO. 1 TO CONTRACT 98-26 WITH TYDICO, INC. FOR $26,514.19 OF ADDITIONAL COSTS ON PROJECTS C8047 AND C8048, CENTRAL STORM DRAIN PHASE 1C & 1E This change order was necessary in order to restore a section of "A" Street NW to a different pavement section than anticipated for original construction, and to accomplish some unanticipated utilities work. It was moved by Cefino, seconded by Lewis, that the Committee approve the Consent Agenda. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES JANUARY 11, 1999 Page 2 of 4 III. ISSUES A. RESOLUTION NO. 3055, ANNUAL CONTRACT FOR SERVICES WITH INCA ENGINEERS INC. FOR ENGINEER/SURVEYING SERVICES Resolution No. 3055 authorizes the Mayor to sign an annual contract with Inca Engineers, Inc. for on-call engineer/surveying services for 1999. Funding will be from the appropriate project on a task-by-task basis. The City contracted with Inca in 1998 for on-call services, and the main change to the contract was rates, which Engler made available for Committee review. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3055. MOTION CARRIED B. RESOLUTION NO. 3051, ANNUAL CONTRACT FOR SERVICES WITH LANDAU ASSOCIATES FOR ON-CALL GEOTECHNICAL SERVICES Resolution No. 3051 authorizes the Mayor to sign an annual contract with Landau Associates for on-call geotechnical services including, but not limited to, field investigations, sample analysis, reports and recommendations which will be identified and assigned as needed. Tasks are generally project related and paid from the appropriate street or utility fund. The City contracted with Landau in 1998 for on-call services, and the main change to the contract was rates, which Engler made available for Committee review. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3051. MOTION CARRIED C. RESOLUTION NO. 3024, PAYBACK AGREEMENT DEVELOPER' S EXTENSION BETWEEN THE CITY AND PK PARTNERSHIP Resolution No. 3024 authorizes the Mayor to execute a payback agreement with PK Partnership for construction of a waterline. Subsequent developers may benefit from the waterline, and thus, PK Partnership is eligible for a payback agreement. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3024. MOTION CARRIED PUBLIC WORKS COMMITFEE MINUTES JANUARY 11, 1999 Page 3 of 4 D. RESOLUTION NO. 3052, UNDERGROUND CONVERSION AGREEMENT WITH PUGET SOUND ENERGY Resolution No. 3052 authorizes the Mayor to sign an Underground Conversion Agreement with Puget Sound Energy (PSE). In conjunction with PR 548, Improvements to "B" Street NW from 30th to 371h Street, the City desires to participate with PSE to replace the existing overhead distribution power system with an underground system. The total cost is estimated by PSE to be $80,000, and the City's share would be 70% of the total cost. Question was raised as to how the percentage of the City's share is derived. The percentage is based on whether or not the City is adding capacity. If the City adds capacity, the percentage is 30%; if the City does not add capacity, as is the case with the "B" Street project, the percentage is 70%. These percentages are governed by the WUTC. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3052. MOTION CARRIED E. RESOLUTION NO. 3056, ANNUAL CONTRACT FOR SERVICES WITH PENTEC ENVIRONMENTAL FOR ON-CALL ENVIRONMENTAL SERVICES Resolution No. 3056 authorizes the Mayor to sign an annual contract with Pentee Environmental for on-call environmental services for 1999. Scope of work includes wetland investigations and delineation, wetland and stream restoration and mitigation planning, assistance in obtaining environmental permits, and general consultation regarding wetland and stream-related issues. Funding will be from the appropriate project on a task-by-task basis. The City contracted with Pentee in 1998 for on-call services, and the main change to the contract was rates, which Engler made available for Committee review. Selle explained that, as is the case with all of the annual contracts, before we have the consultant perform any work, we negotiate a price and scope of work and are not obligated to use them if we are not satisfied with the scope or price. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3056. MOTION CARRIED PUBLIC WORKS COMMITTEE MINUTES JANUARY 11, 1999 Page 4 of 4 IV. INFORMATION OR DISCUSSION A. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: Well #6A - We are expecting to drill in mid-February. Coal Creek Springs North Collector - It appears the contamination is coming from the back fill, so we are working to clean up the backfill. Green River Pump Station - Site work is underway, but not going as well as expected. Staff will be working with the contractor to correct the situation. Signal at 29th and "R" St. SE - The poles are scheduled to be delivered on January 23. Other equipment has been procured and tested. Should be installing the signal the end of this month. 3ra Street Grade Separation - Question was raised as to whether or not the Status Report shows the whole project or just Phase 1 CC" Street). Staff responded that it shows the whole project. Property acquisition is on a critical path. We have enough ~mding for design of the whole project and property acquisition, and to begin construction. The remaining funding is lining up, but the question remains as to getting the funding early, which we may be able to do since we are so close to construction. Property on the west side of "C" Street is being purchased by the City, while property on the east side is being purchased by SoundTransit for the commuter rail station. Corrosion Control - Pre-design effort is close to completion. Once complete, it will be known as to what method will be used for treatment. Committee asked for a presentation on the scope of work for this project when the information is available. Aquifer Study - Question was raised as to when the Committee would be getting an update on the study. Engler responded that there is not anything new to bring to the Committee at this time. Based on the schedule, we should have the draft report by this spring. Concem was expressed over the amount of money being spent on the study. Engler reported the consultant's contract is for a fixed fee, but staff cannot rule out the possibility of a change in scope and cost. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:10 p.m. PM/bd REF. HAENGINEER'~E99~E99-17