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Home My WebLink About01-25-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JANUARY 25, 1999 I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cedno, and Councilman Pete Lewis substituting for Council/Committee member Fred Poe, who was excused firom attendance. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Utilities Engineer Dwight Holobaugh, Storm Drainage Engineer Tim Carlaw, and Engineering Aide Pam Miller. II. CONSENT A. RIGHT-OF-WAY USE PERMIT 99-4, AUBURN SENIOR HIGH SCHOOL Right-of-Way Use Permit 99-4 would allow Auburn Senior High School to use 4th Street NE, between "H" Street NE and "E" Street NE, on Sunday, June 20, 1999, from 2:00-5:30 p.m. for their graduation ceremony. B. CHANGE ORDER NO. 1 TO CONTRACT 98-32, PR 529D, SUNBREAK/THOROUGHBRED DEMOLITION Change Order No. 1 to Contract 98-32 with CMG, Inc. is for work on project PR 529D, Sunbreak/Thoroughbred Demolition, in the mount of $45,167. Demolition of the site was completed several months ago. This change order authorizes the removal and clean up of three Texaco tanks and possibly three other smaller miscellaneous tanks located at the project site. Staff has been working on obtaining change order approval from both the Transportation Improvement Board (TIB) and WSDOT. Costs are 100% grant reimbursed. Staff has also alerted Texaco to this work and will pursue payment for any costs related to hazardous waste removal and redemption directly related to petroleum contamination from the three identified Texaco tanks. C. CHANGE ORDER NO. 1 TO CONTRACT 98-11, PR 615, GREEN RIVER CROSSING Change Order #1 to Contract 98-11 with C.A. Goodman Construction is for additional work on project PR 615, Green River Crossing, and is in the mount of $43,390.95. The change order was to construct a secondary dam and to enlarge the holding ponds for the river discharge during the river crossing. This also included larger pumps on a 24-hour pumping cycle. An updated agenda bill was distributed to the Committee to show 1999 funding requirements of $120,000, with $140,000 in 1999 funds allocated to the project. It is anticipated there will be another meeting of the IA2 partners in February. It was moved by Cerino, seconded by Lewis, that the Committee approve the Consent Agenda. MOTION CARRIED ; PUBLIC WORKS COMMItlEE MINUTES JANUARY 25, 1999 Page 2 of 4 III. ISSUES There were no issues. IV. INFORMATION OR DISCUSSION A. AMENDMENT TO THE MILL CREEK INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITIES OF AUBURN AND KENT For the purpose of these minutes, this item was discussed after Discussion Item B. Storm Drainage Engineer Carlaw showed the Committee a draft of the Mill Creek Flood Management Plan, along with Appendix A, which contains technical information and the modeling that went into formulation of the plan. He also distributed information related to accomplishments achieved in 1998, anticipated schedule for plan adoption, and project cost to date. The plan was undertaken in 1992, and is expected to be completed this spring. Challenges to the plan include determining cost sharing of the anticipated $48 million and implementation of the plan. Other costs associated with implementation of the plan, such as property acquisition and wetland mitigation, could add another $30 million to the cost. Utilities Engineer Holobaugh stated that funds expended by the City prior to implementation of the plan, such as purchase of property north of Brannan Park for storm drainage, would be credited against the City's share of Mill Creek costs. Wagner commented that the plan seemed light in regard to habitat and questioned whether or not the City should expend additional funds on it. He proposed the City stop now and settle for the draft plan. Engler stated that for an additional $17,000, the City will get validation of water levels, which would be very useful to the City. Also, with the plan in place, the City would be in a better position to secure funding for implementation of the plan. She also stated the plan has been fully integrated with the aquatic restoration plan and defers to the SAMP for habitat enhancement. Wagner expressed concem over the Council being asked to adopt the plan. Staff suggested that the Council could adopt the work plan and technical supplement, but ask for modifications in regard to cost sharing. Wagner commented that he does see evidence of progress in regard to the plan and believes the technical information is worth expenditure of the funds required to complete the plan. Staff will make sure Committee members receive copies of the draft plan once the City receives them and will draft a resolution that includes wording to strengthen the City's funding position. The resolution to extend the agreement to complete the draft plan will be brought before the Committee at their next meeting. PUBLIC WORKS COMMITTEE MINUTES JANUARY 25, 1999 Page 3 of 4 B. FROST PENETRATION/HAUL ROUTES City Engineer Dowdy distributed a spreadsheet showing sample calculations of frost penetration. The calculations are made using the formula in the WSDOT paving guide. The most severe winter in this area occurred in 1949-50, when the frost penetration reached 23 inches and the frost index was 317 points. According to a local climatologist, this type of winter occurs in our area less frequent than once every 50 years. The most recent hard winter was in 1978-79, when the frost penetration reached 10 inches, with a frost index of 70 points. It was during the winter of 1978-79 that Kersey Way and Oravetz were closed. With the improvements made to Oravetz, it is not likely that it will be susceptible to damage from freeze/thaw conditions; however, Kersey Way and 53rd Street are still susceptible. In freezing weather, Public Works will be calculating the frost index and checking road conditions daily, when necessary. Aubum City Code 10.28 was distributed to the Committee, which is the City's present authority for closing roads. RCW 47.48.020-040 were also distributed. The RCW's must be adopted by reference in City Code in order for our police to enforce road closures and for our court to handle penalties. Consensus of the Committee was for a fine to be levied for a first offense, with repeat offenders being guilty of a misdemeanor. Staff will bring a draft ordinance, revised City Code, and recommendations from the Police Department to the Committee at a future meeting. C. METHODOLOGY FOR DETERMINING FINAL PLAT BOND AMOUNT City Engineer Dowdy distributed information pertaining to the methodology used to determine final plat bond amounts. The procedure calls for the developer to fill out an Application for Bonding in Lieu of Completing Plat Improvements, along with their engineer's cost estimate. A City engineer reviews their application to make sure their scope is accurate and calculates an independent estimate. A bond is then required in the amount of 125% of the City engineer's estimate. A City inspector reviews the scope against what is in the ground and acceptable. The City currently requires a 1-year maintenance bond from developers; however, it is becoming apparent that the length of the bond should be for a longer period of time. Dowdy reported a Stop Work Order has been issued to the developer of West Beverly until erosion is controlled to the City's satisfaction. The situation has brought about discussion of possibly instituting erosion bonds and/or a moratorium on development during certain times of the year. Dowdy then gave an update on the status of The Lakeland Company (TLC). The development is basically at a standstill, with the exception of Stafford Homes. Most TLC staff have been laid off and the only consultant still on the project is for stormwater. Tucci has demobilized and has filed a substantial lien against TLC. CTI is still working, but Lone Star has left the site. Timber operations are continuing in Pierce County, just outside the PUBLIC WORKS COMMITFEE MINUTES JANUARY 25, 1999 Page 4 of 4 annexed area. TLC had also demobilized their erosion control contractor; however, the City required them to get back on site. TLC will keep the contractor on until they nm out of money. Apparently the bank is looking at TLC's liens and trying to decide what they will finance. Until that time, the project will remain at a standstill. D. CAPITAL PROJECT STATUS REPORT Question was raised about funding for the signal at 29th and "R" Street SE coming ~'om the 102 account. Staff responded that the funds were transferred from the general fund into the 102 account. Question was raised about the Auburn Way South Sidewalk project (6th- 12th). Staff stated the contractor is Still unresponsive and the City is pursuing the issue with the bonding company. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:55 p.m. PM/bd REF. H:XENGINEERXE99XE99-69 (E:XMINUTES\99PW1-2)