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HomeMy WebLinkAbout02-08-1999 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 8, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Traffic Engineer Steve Mullen, Project Engineer Carl Every, Project Engineer Les Brattain, and Engineering Aide Pam Miller. Guests in attendance were Landon Gibson, Carl Johnson, Bill Melts, Greg Jackson, Henry Buchanan, Ray Hill, Mary Urback, Jon Cheetham, Greg O'Farrell, and Cindy Fullerton. In consideration of the guests in attendance, the agenda items were not discussed in order. II. CONSENT A. CHANGE ORDER NO. 2 AND FINAL PAY ESTIMATE FOR CONTRACT NO. 97-15 WITH RCI, INC. FOR PROJECT PR 591, WELL #7 CONVEYANCE LINES This project provided transmission lines from the new Well #7 at City Park to the stub out from Harvey Road. This line provides water from Well 7 to the distribution system in support of Interlocal Agreement No 2 which will, when complete, provide 5 million gallons per day of water to the Covington and King County 111 Water Districts. The project is funded by the 1997 Utility bond sale and Water District 111 and Covington Water District participation through the IA2 Agreement. Question was raised regarding line item 2-9' on the Change Order Agreement for relocation of a new watermain. This was required due to an apparent conflict with location of existing US West fiber optics and City-owned utilities. The Committee asked why this amount was paid by the City rather then US West. Staff responded there were a number of conflicts with our line, and this particular change was the least cost method of resolving the conflict. Dowdy agreed to follow up to determine if US West should be billed. B. FINAL PAY ESTIMATE FOR CONTRACT NO. 98-24 WITH TRANSTECH ELECTRIC FOR PROJECT PR 632, PEDESTRIAN PUSHBUTTONS This project was for the installation of pedestrian pushbuttons at nine signalized intersections, and emergency vehicle pre-emption systems at three existing signalized intersections. The project was funded by a TIB grant at 80%. Total project budget was $80,000; total costs for the project came to $40,434. Installation ofpushbuttons on Main at "A" and Division Streets was questioned due to pedestrians experiencing long waits for the "walk" indicator. Traffic Engineer Mullen stated the pedestrian indicators will be on automatic at these intersections until we can resolve some operational issues. The Committee asked for an update on the interconnect system and pedestrian pushbuttons at a future meeting. PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 8, 1999 Page 2 of 5 C. RIGHT-OF-WAY USE PERMIT 7-99, AUBURN GOOD OL' DAYS Right-of-Way Use Permit 7-99 is for use of right_of_way in the downtown area in conjunction with the Auburn Good O1' Days Parade and Festival, August 14 and 15, 1999. The Committee asked if this permit precludes downtown businesses from applying for individual permits. Staff responded that the City Attorney has recommended that one permit be issued to the Good O1' Days Committee, with individual businesses being sanctioned through them. It was moved by Poe, seconded by Cerino, that the Committee approve the Consent Agenda. MOTION CARRIED III. ISSUES A. RESOLUTION NO. 3058, AMENDMENT TO THE MILL CREEK INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITIES OF AUBURN AND KENT Resolution No. 3058 authorizes the Mayor to execute an amendment to the Mill Creek Interlocal Agreement between King County and the cities of Auburn and Kent, extending the duration of the agreement until June 30, 1999. This concludes the work begun in 1992 and it is funded by the Storm Utility. The City of Aubum cost share is expected not to exceed $20,000. It was moved by Poe, seconded by Cerino, that the Committee recommend City Council adopt Resolution No. 3058. MOTION CARRIED B. ORDINANCE NO. 5212, AMENDING CITY CODE TO REFLECT INCORPORATION OF PROPERTIES IN PIERCE COUNTY, REVISE CHAPTER 12.48 "STREET VACATIONS" TO BE CONSISTENT WITH CURRENT PRACTICES, AND SET FORTH PROCEDURES FOR ADMINISTRATIVE REVIEW OF DISPUTED STORM DRAINAGE CHARGES Ordinance No. 5212 amends City Code chapters to reflect incorporation of properties in Pierce County. It also amends Chapter 13.48, Storm Drainage Utilities, to set forth administrative review of disputed storm drainage charges, and Chapter 12.48, Street Vacations, to make' it consistent with current City practices. Confusion arose over wording contained in Storm Drainage Utilities Chapter 13.48.150(a) in regard to the date a reduction or increase in billing becomes effective. The Committee directed staff to revise the language to clarify the issue. Question was also raised about 13.20.080, Sewers, Private System - Allowed When. There was concern that the City was relaxing requirements for private septic systems. Staff responded that the code is in accordance with the provisions of the Seattle- King County Health Department. It was moved by Poe, seconded by Cerino, that the Committee recommend City Council adopt Ordinance No. 5212, with revised language in Chapter 13.48.150(a). MOTION CARR/ED PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 8, 1999 Page 3 of 5 IV. INFORMATION OR DISCUSSION A. TERRACE VIEW STATUS ' Mary Urback, attorney for Terrace View Development, spoke to the Committee about water utilities for the Terrace View development. She advised the Committee that Terrace View is being requested to execute a significant agreement with Pierce County, and they must know where they stand with utilities prior to entering into the agreement. She stated that she had been directed by Planning Director Paul Krauss to work directly with staff to engineer a waterline to the development. A system was arrived at; however, that system depended on tie-in to a water source from the top of the hill in Lakeland Hills Development. Terrace View was then told there was not enough water available from the top of the hill, and the tie-in line had not yet been constructed by The Lakeland Company. Without enough water, and the tie-in line, that option was not available. Terrace View met with Planning and Public Works staff, who presented them with a range of options, none of which are affordable. Public Works Director Engler responded that the resolution of these technical issues could not be directed by the Public Works Committee and that full resolution required a preannexation agreement. The Committee directed staff to continue to work with Terrace View to develop an engineering solution. B. UPDATE ON WEST BEVERLY HILLS #4 City Engineer Dowdy reported that staff from the City's Construction and Building Divisions met with the owner and his engineer on site last week to review what the developer needs to do to gain plat approval. The runoff to Mill Creek is cleaning up and currently, under the Stop Work Order, the impact to Mill Creek has stopped. Street improvements have been postponed until summer due to over-saturated soils. The City's concems regarding slope stability and quality of nmoff have been addressed; however, once three builders are on site, the quality of the runoff could degenerate. Another meeting is scheduled for February 9 to discuss methods of controlling runoff alter plat approval. The City will be discussing the possibility of the developer holding the City harmless from Stop Work Orders, continued monitoring of downstream runoff, and review of erosion control before the issuance of permits. The City is currently reviewing the adequacy of their bond. The decision to approve the plat will be made once the developer's proposal for addressing the City's concerns is reviewed, and after the City Attomey's office has reviewed the issue. C. DOGWOOD SIDEWALK LID STATUS REPORT Senior Engineer Selle gave an update on the Dogwood Sidewalk LID, which called for sidewalks to be constructed in the Dogwood/Forest Villa area in three phases over the next three years through the LID process. An informational meeting was held on January 20 to answer questions and gain input from property owners affected by the proposed LID. Approximately 180 persons attended the meeting, with only 1 person being in favor of the LID. The potential for extension of sewer into the area was also brought before the group, and again, the response was overwhelmingly against the idea. In light of the negative response to the project, the consensus of the Public Works Committee was to drop pursuit of the LID. City staff will revisit ways to incorporate pedestrian movement and safe walking routes in the City, and will continue to pursue grant fimds for sidewalk projects. PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 8, 1999 Page 4 of 5 D. DRAFT 4(d) PROPOSAL BY CITIES City Engineer Dowdy gave an update on the Draft 4(d) proposal. He reported there has been a lack of communication between the Tfi-County effort and local agency planning level. There has been no guidance received from the Tri-County and there is concern that local agencies will not get coverage from the proposed interim 4(d) rule, since March 1 is the target date for submittal to NMFS and Tri-County has not officially consulted us yet. The City had begun draffing input in regard to the 4(d) rule, and just today received a request from King County for such input. The Committee cautioned staff about overselling the City's aquifer study. The City will continue to be involved in the planning process. E. REVIEW OF TERRACE DRIVE & "W" STREET INTERSECTION Terrace Drive is a minor arterial that becomes S. 316th Street at "W" Street NW. The intersection is currently a 3-way stop. Development of a nearby subdivision will cause Terrace Drive/S. 316th to become a through arterial, and residents in the area are asking that the intersection at "W" Street NW become a 4-way stop. They are concerned for the safety of children in the neighborhood walking to Evergreen Heights Elementary School. Traffic Engineer Mullen advised that the intersection of S. 316th Street/"W" Street NW does not meet warrants for 4-way stop control. Recently presented guidelines from ITE (Institute of Traffic Engineers) are likewise not satisfied for this intersection. Currently, the only 4-way stop controlled intersections are at the intersection of two arterials. This would be the precedent for stopping an arterial at a local access street. He advised that the sight distance obstructions are correctable and, once corrected, would allow the intersection to meet sight distance requirements for a 2-way stop controlled intersection. Cindy Fullerton stated that Dr. Herren of the Auburn School District has plans to continue the safe walking route on the north side of 316th. She asked that a 4-way stop be considered, due to limited visibility of pedestrians crossing the street because of a hump in the roadway, limited sight distance for uphill traffic, and because the streets do not intersect each other at 90 degree angles. Henry Buchanan expressed concem over the hump in the road that limits visibility for drivers. He said he had contacted King County, who told him the road belonged to the City of Auburn. He was informed by City staff that the road is, indeed, in King County jurisdiction. Consensus of the Committee was for the City to make this a 4-way stop once S 316th Street becomes a through arterial, for a trial period of one year, provided conditions remain the same as we now know them. The City will continue to work with the Auburn School District in regard to safe walking routes, and the issue will be revisited a year at~er installation of the 4-way stop and opening of Terrace Drive to public use. F. TRANSPORTATION IMPACT FEES The Planning and Community Development Committee has been studying park and school district impact fees, and would like to bring all impact fees before the Council at the same time. To this end, they are proposing a special meeting to discuss park, school district, and transportation impact fees. The feeling of the Public Works Committee is that transportation impact fees are more complex, and PUBLIC WORKS COMMITTEE MINUTES FEBRUARY 8, 1999 Page 5 of 5 while all of the impact fees can be brought before the Council together, they should be acted on independently. Traffic Engineer Mullen reported the City's consultant quoted a price of $20,000 to re-run the modeling for the fees. Since the consultant believes running the model again will not result in an appreciable increase in fees, last year's materials will be presented once again to the Committee. The Committee asked for a review of the transportation impact fees at their next meeting. They would like some examples of how the fees would affect commercial and individual office developments. G. CAPITAL PROJECT STATUS REPORT The Committee asked questions about the following projects: 291h & "R" Street SE Signal - Signal should be fully operational this Wednesday, February 10. 8th Street NE - It was noted this project made the South County Journal's "Cheer and Jeers" column. Staff reported the paving has been shut down due to weather, and moving of the poles is being coordinated with Puget Sound Energy. "M" Street SE Grade Separation - The Committee asked for an interim report on the groundwater levels measured in the existing monitoring well when adequate data becomes available. South 277th Grade Separation - There has been a delay on the EA due to the County agriculture program. The Mayor prepared a letter last week addressing this issue. Green River Pump Station - Progress is not as good as expected, and is being monitored daily. It has been delayed by weather, and was shut down last week because the contractor could not meet the 95% compaction level. Signal at 8th and "C" Street SW - Being paid for by developer. The Committee asked for an update on the City' s aquifer study. Water Utility Engineer McKinnon is currently working on the consultant's schedule for this year and a cost summary. Staff stated they should be ready to report on the study in late March or early April. It was reported that TCI is finishing up cutting the last customers over to the new system. They are on schedule and the customers will be receiving the new lineup once TCI has completed commissioning the system. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 6:55 p.m. PM/bd REF. H :XENGINEERXE99XE99-124 (E :X1VIINUTES\99PW2-1 )