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Home My WebLink About04-26-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES APRIL 26, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Finance Director Diane Supler, Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Utilities Engineer Dwight Holobaugh, Project Engineer Les Brattain, Water Utility Engineer Lara McKinnon, Water Quality Programs Coordinator Chris Thom, Project Engineer Carl Every, Engineering Aide Pam Miller. Guests in attendance were Tom Mortimer and Cathy Carr. II. CONSENT A. RIGHT-OF-WAY USE PERMIT 99-10, AUBURN DOWNTOWN ASSOCIATION, FOR ANNUAL SIDEWALK SALE Right-of-Way Use Permit 99-10 would allow the Auburn Downtown Association to use portions of Main Street, 'B' Street NE, the B Street plaza, and the parking lot adjacent to Ultimate Hobbies for their annual sidewalk sale event, July 23-25, 1999. Concem was raised over confusion that occurred with Metro last year when streets were closed for the sidewalk sale. Staff assured the Committee that the right-of-way use will be carefully monitored with Metro. B. PERMISSION TO ADVERTISE PR601, IA3 ALGONA METERS Project No. PR 601 includes installation of two below-grade packaged steel metering vaults and all associated piping and mechanical and electrical equipment. The metering vaults are to be installed immediately south of Boundary Boulevard where it intersects with Milwaukee and Industry Drives, both locations being in the City of Algona. The project has an approved budget of $95,000. There were no questions. C. CONTRACT AG-C-85 WITH KENNEDY/JENKS CONSULTANTS FOR ENGINEERING SERVICES FOR WELL 6 This contract with Kennedy/Jeuks is for engineering services related to the City of Aubum Well 6 pump and pump house. The City proposes to construct a pump and pump house for well 6 to produce 5 million gallons per day of water for IA2. The scope of work for this project consists of design and services during construction for the well 6 pump and pump house and peer review of the Corrosion Control Project. Total compensation for services shall not exceed $148,600 of which $136,268 is for the IA2 Well 6 Project and $12,332 is for PUBLIC WORKS COMMITTEE MINUTES APRIL 26, 1999 Page 2 of 4 the Corrosion Control project. $131,600 is anticipated to be expended during 1999 and the remaining $17,000 in 2000. Both projects are within the approved 1999 budgets of $2.3 million and $2.0 million, respectively. Question was raised regarding services for the Corrosion Control Project. Staff clarified that Kennedy/Jenks will be providing peer review of the consultant hired to design the corrosion control facility. D. PERMISSION TO SURPLUS VEHICLES Staff is recommending that certain vehicles that have been heavily used, have high mileage and/or are going to require more and more costly repairs be surplused. The vehicles will either go to auction or be used as a trade-in where possible. The Committee noted that two vehicles on the surplus list are fairly new. Staff responded that the 1997 Ford Sweeprite will be traded in, as the vendor is no longer in business and the City is finding it difficult to maintain. The 1997 Ford Crown Victoria was a patrol unit that was totaled in December of 1998 and will be used for parts. E. E. PERMISSION TO SURPLUS EQUIPMENT Staff is recommending that equipment and parts that are in disrepair or no longer of use to the City be surplused. There were no questions. It was moved by Poe, seconded by Cerino, that the Public Works Committee approve the Consent Agenda. MOTION CARRIED. III. ISSUES A. ORDINANCE NO. 5228, REVISIONS TO CITY CODE CHAPTER 10.36 ENTITLED "STOPPING, STANDING AND PARKING" Ordinance No. 5228 amends Auburn City Code Chapter 10.36 entitled "Stopping, Standing and Parking" to prohibit parking on a portion of Mill Pond Drive and portions of 7th Street NE and to create a one-hour parking zone on a portion of 7th Street NE. These revisions are at the request of Aubum Riverside High School (Mill Pond Drive) and Scarff Motors (7th Street NE), and are deemed necessary by the City to increase safety and relieve congestion. Committee members requested the City to check to see if employees from Scarff Motors are still parking on 7th Street NE, if neighbors begin complaining about the new parking restrictions. Staff agreed to monitor the situation. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5228. MOTION CARRIED. PUBLIC WORKS COMMITTEE MINUTES APRIL 26, 1999 Page 3 of 4 IV. INFORMATION OR DISCUSSION YEAR 2000 BUDGET GOALS Finance Director Supler distributed copies of the Council's goals from last year. In the past, the Council has scheduled annual workshops to develop goals as part of the budget process and from those goals, performance measures are developed. Each year when the Council makes changes to the goals, it results in overall changes to the budget and performance measures, which require many hours of staff time. Supler proposes to retain the 1999 goals for the year 2000, eliminating the resultant revisions to the budget and the need for a Council workshop. The Finance Committee agrees with this proposal. Supler then asked Committee members to review the 1999 goals to see if they would like to modify or add to them, and suggested they begin thinking about a biennial budget process. A number of cities have successfully gone to a biennial budget} however, City staff would need to carefully research this issue before making a recommendation to Council. It was the consensus of the Committee that there was no need for a retreat and they will review the 1999 goals. They asked that this subject be added to a future agenda so that they can discuss updating the 1999 goals. A. CAPITAL PROJECT STATUS REPORT Discussion was held on the following projects: #16, S 277th Grade Separation - Staff explained that a Biological Assessment (BA) is a process that is incorporated into the Environmental Assessment (EA). What we may have to do as a consequence of the ESA listing will not be known until the 4(d) rule is developed. #21, Terrace Drive Sidewalk/Illumination - This project is on hold until the plat has been finalized and the developer has completed their work so that the City knows what the grades are. Once the grades are established, the project should be completed quickly as it is simple construction consisting of a sidewalk and illumination and possibly a small retaining wall. This project can be constructed independently of the road opening. #22, 'A' Street NW - Some initial corridor work has been completed and that information has been used to get an idea of cost, schedule, and participation, which has been used for grant applications. Information from the study has also been in conjunction with developing a portion of 'A' Street SW. The study will be formalized and document finished; however, staff efforts have been focused on getting this year's construction projects out to bid. #24, M SE Grade Separation Study - Staff recently received groundwater monitoring data, and this information will be discussed at a future Committee meeting. The study helps gain cost information and, when time allows, more work will be accomplished toward the predesign effort. Again, focus of staff has been more on trying to get construction projects out to bid. PUBLIC WORKS COMMITTEE MINUTES APRIL 26, 1999 Page 4 of 4 At 5:00 p.m., Chair Wagner recessed the meeting to executive session in order to discuss potential litigation. At the conclusion of the executive session at 6:30 p.m., the regular meeting was recessed so that the Mayor, Council/Committee members, and staff could attend a meeting in Corington with representatives of Covington Water District and Water District 111. The meeting at Corington was convened at 7:10 p.m. V. ADJOURNMENT Following the meeting in Covington, Chair Wagner adjoumed the Public Works Committee meeting at 8:30 p.m. PM/bd REF. H:\ENGINEERXE99\E99-427 (E:XMINUTESN99PW4-2)