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HomeMy WebLinkAbout05-10-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES MAY 10, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mullen, Project Engineer Carl Every, Project Engineer Ingrid Gaub, Assistant Project Engineer Joe Bangah, Assistant Project Engineer Judy Karack, Utilities Engineer Dwight Holobaugh, Water Utility Engineer Lara McKinnon, Storm Drainage Engineer Tim Carlaw, City Attorney Mike Reynolds, and Engineering Aide Pam Miller. Guests in attendance were Bryan Meade, Mark Utting, Gary Volchok. II. CONSENT A. REQUEST TO SURPLUS EQUIPMENT The Committee reviewed an agenda bill requesting permission to surplus equipment that is outdated or in disrepair and of no further use to the City. There were no questions. B. AWARD CONTRACT NO. 99-09, PROJECT NUMBER PR 548, B STREET NW IMPROVEMENTS, TO WESTWATER CONSTRUCTION ON THEIR LOW BID OF $675,840.73 A revised agenda bill that more accurately reflected project costs was distributed. The work provides for the construction of Project PR 548, 'B' Street NW Street Improvement (LID #347). The major items of work include approximately 2,000 LF of 24 It. wide half-street including curb and gutter, sidewalk, illumination, channelization, storm drainage system and other related items of work, including off-site wetland mitigation. The entire project, including cleanup, is scheduled to be completed within 120 working days. A budget adjustment of $170,221 will be required this year to fund the project. C. CHANGE ORDER NO. 3 TO CONTRACT 98-32 WITH CMG, INC., SUNBREAK/ THOROUGHBRED DEMOLITION, PROJECT NO. PR529D This project is a preliminary demolition contract for the PR529, 3rd Street SW Grade Separation Project and is fully funded under this project budget. Demolition of the site was completed several months ago. Change Order #2 authorized removal and cleanup of underground tanks at the site. This change order authorizes the completion of the removal and clean up of three Texaco tanks and one smaller miscellaneous tank located at the project site. Costs are 100% grant reimbursed. Staff has also alerted Texaco to this work and will pursue payment for all costs related to hazardous waste removal and redemption directly related to the petroleum contamination from one identified Texaco tank. Ground water and soil contamination contributed to the additional costs. We anticipate approximately $55,000 PUBLIC WORKS COMMITTEE MINUTES MAY 10, 1999 Page 2 of 6 from Texaco for their portion of the cleanup work. A question was raised as to why there is still concrete on the site. Project Engineer Gaub responded that the site will be cleaned up and the concrete will be used as fill for the 3rd Street project. There was also a short discussion on the cost of gravel borrow for the project. D. CHANGE ORDER NO. 3 AND FINAL PAY ESTIMATE TO TYDICO FOR CONTRACT 98-26, PROJECT NUMBERS C8047/C8048, CENTRAL STORM DRA~AGE IMPROVEMENTS A revised agenda bill that broke out the project costs for 1998 and 1999 was distributed to the Committee. The project is located in 'A' St. NW between 2nd Street NW and Main Street (Phase 1C) and in 'H' Street NW between 2nd Street and Main Street (Phase 1E). The Central Storm Drain system provides storm drainage facilities serving the downtown area referred to as subbasin E. Phase 1C serves the area adjacent to 'A' Street between Main Street and 2nd Street NW. ' A budget adjustment of $60,000 will be required because the costs originally budgeted for 1998 were not spent last year and will need to be re-budgeted for this year. E. FINAL PAY ESTIMATE TO HISEY CONSTRUCTION FOR CONTRACT 98-08, PROJECT NUMBERS PR591 (WELL #7 PUMPHOUSE) AND PR613 (INTERTIE PUMPHOUSE) These pump stations are a part of the Lea Hill Intertie Water Project which, when complete, will supply 2.5 MGD to the Corington Water District and 2.5 MGD to Water District 111. The Well #7 pump station is located in City Park west of 'E' Street NE between 4th Street NE and Park Avenue. The Intertie Pump Station is located in the Reservoir 4 site south of SE 3041h Street and west of 132nd Avenue SE. The project is funded by the 1997 Utility bond sale, and King County Water District 111 and Covington Water District participation through the IA2 Agreement. F. FINAL PAY ESTIMATE TO ALPHA STEEL BUILDINGS FOR CONTRACT 98-41, M & O STORAGE ADDITION This project extended the existing storage building 108 feet to the west. The extension is for vehicle storage in an effort to get the water holding trucks out of the winter environment that makes them inoperable when it freezes. Equipment parked in this newly built facility includes a vactor truck, two sewer high velocity jet cleaners and the street sweepers. $57,500 was budgeted in 1998. Actual costs will come from the 1999 budget, and mid-year budget adjustments totaling $ 49,870.22 will be needed to re-appropriate funds from Water, PUBLIC WORKS COMMITTEE MINUTES MAY 10, 1999 Page 3 of 6 Sewer, Storm, Streets, and Equipment Rental for 1/5 of the actual project costs to each. A revised agenda bill that clarified the cost sharing for the project was distributed to the Committee. It was moved by Poe, seconded by Cerino, that the Committee approve the Consent Agenda. Motion carried. III. ISSUES A. RESOLUTION NO. 3078, CALL FOR A PUBLIC HEARING ON STREET VACATION V-02-99, BENAROYA, 37TM STREET NW Council/Committee Member Poe abstained from the discussion as Mr. Volchok represents a client of Poe Construction. This resolution calls for a public hearing on Street Vacation No. V-02-99. Mr. Volchok, representing Larry Benaroya, was in attendance to discuss his request for vacation of a portion of street right-of-way located at 37th Street NW, approximately 200 feet east of SR 167. City Engineer Dowdy showed a map to the Committee that illustrated the relationship of the right-of-way to the existing 37th Street NW, and Mr. Volchok briefly reviewed his request. It was moved by Cerino, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3078. Motion carded. B. ORDINANCE NO. 5230, APPROVE ACCEPTANCE AND EXPENDITURE OF TIB GRANTS FUNDS FOR PEDESTRIAN IMPROVEMENTS ON 15TM STREET SW This ordinance would approve the acceptance and expenditure of a Transportation Improvement Board Pedestrian Facility Program grant for $60,000, with matching City funds of $15,000, and authorize the Mayor to execute a Project Agreement. This project would complete sidewalk gaps along 'C' Street SW, from the Supermall/Industry Drive to 'C' Street SW, and includes striping of bicycle lanes. A mid-year budget adjustment of $15,000 from the 102 (half-cent gas tax) fund will be required to cover the City's obligation. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5230. Motion carried. C. RESOLUTION NO. 3081, PAYBACK AGREEMENT WITH SCHNEIDER HOMES Resolution No. 3081 authorizes the Mayor and City Clerk to execute a Payback Agreement Developer's Extension between the City and Schneider Homes for a waterline in an amount not to exceed $7,408.80. There were no questions. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution no. 3081. Motion carried. PUBLIC WORKS COMMITTEE MINUTES MAY 10, 1999 Page 4 of 6 IV. INFORMATION OR DISCUSSION A. PACIFIC GROUNDWATER GROUP STATUS REPORT Mark Utting of Pacific Groundwater Group (PGG) was in attendance to give an update on the Auburn Water Resources Program. He reviewed PGG's past work, products delivered since the last update to the Committee, products to come, and their schedule for 1999. Once City staff have reviewed and commented on the Characterization draft (scheduled for July), Utting would like to return to the Committee to review the study with them. It is anticipated that the City's Aquifer Characterization Report will be submitted to DOE in January of 2000. PGG will write an executive summary to submit along with required documents. B. UPDATE ON SOUTH 277TM STREET PROJECT Project Engineer Carl Every gave an update on the South 277th Street Project. He reviewed the 3-dimensional model, and the project budget and schedule. He also briefed the Committee on the construction management contract that has been entered into for management of both the South 277th and the 3rd Street SW projects. Concern was expressed in regard to a sanitary sewer line being constructed by King County Metro down the center of South 277th Street. Responsibility for road repairs that may become necessary due to settling around or breaks in the sewer line was discussed. Staff reported that they have discussed the issue with Metro's Intergovernmental Liaison, and will continue to work with Metro on this issue. C. B STREET NW LID WETLAND MITIGATION EASEMENT - GOEDECKE NORTH For the purpose of these minutes, this issue was discussed after Consent Item B. Senior Engineer Selle reported that a 5-year temporary easement at Goedecke North from the Sewer Utility to the City will be presented to the Municipal Services Committee and Council on May 17. The easement is needed for wetland mitigation related to the 'B ' Street NW LID project. A map of the proposed easement was reviewed. A question was raised as to recovery costs on the Goedecke property. Staff was asked to bring a summary of expected recovery costs to the Municipal Services Committee meeting. D. AIRPORT DESIGN, SCHEDULE, AND EASEMENT STATUS Storm Drainage Engineer Tim Carlaw gave an overview of the Stormwater Utility's proposal to construct over-sized detention holding ponds at the airport. He reviewed a map of the storm basins and the easement required for the ponds. A resolution releasing the Stormwater Utility's current easement for Airport property and granting a new easement will go before the Municipal Services Committee and Council on May 17. A question arose regarding birds that might be attracted to the detention ponds. Carlaw responded that staff has been working with the FAA on this issue, and netting will be installed over the ponds. The netting can be PUBLIC WORKS COMMITTEE MINUTES MAY 10, 1999 Page 5 of 6 rolled up for maintenance access. E. CAPITAL PROJECT STATUS REPORT Questions arose on the following projects: #18, 3rd Street Grade Separation - Question in regard to the May 20 bid date. Staff responded that the bid date might be moved to June 8 pending funding and necessary State approvals. A briefing on the project and request for permission to advertise is scheduled to go before the Committee on May 24. #9, 8th Street NE - The Committee inquired as to the status of this project. Staff reported that they are negotiating a change order with the contractor to overlay the entire roadway. It is hoped to have the change order on the Committee's May 24 consent agenda, with the project being completed in June. #11, Green River Pump Station - In response to a question from the Committee, Holobaugh responded that the contractor is making progress; however, the finish date of June 1999 may not be met. F. AUBURN RIVERSIDE HIGH SCHOOL REQUEST TO RENAME ORAVETZ ROAD For the purpose of these minutes, this issue was discussed first, prior to the Consent Agenda. Mr. Bryan Meade, who reside~ at 820 Oravetz Road, was in attendance to discuss the request from the Auburn Riverside High School Student Council to change the name of Oravetz Road to Raven Road. Mr. Meade stated that he believes there are only three homeowners on Oravetz Road, and he was representing two of them as being against renaming the road due to its historical significance and the impact it would have on the homeowners. Chairman Wagner stated that he believes the Student Council has dropped the idea for this year. G. INTERSECTION AT 41ST AND 'A' STREET SE For the purpose of these minutes, this issue was discussed following the Issues Agenda. Mayor Booth stated that he had anticipated members of the public to be in attendance to discuss the issue of level of service at the intersection of 41 st and 'A' Street SE. The current level of service (LOS) for the intersection is "E," however it is rapidly approaching "F" with the current traffic load. The City cannot approve any development in the area that creates 10 or more PM peak trips per day at this intersection, because it would further lower the LOS. Traffic Engineer Mullen discussed the issue at length with the Committee, stating that a possible solution would be to lower the LOS at this intersection, which requires a Comprehensive Plan Amendment. Amendments to the Comp Plan can only be made once a year, in December. The effects of additional development in Pierce County, along with the status of the Lake Tapps Parkway, were also discussed. PUBLIC WORKS COMMITTEE MINUTES MAY 10, 1999 Page 6 of 6 · H. OTHER DISCUSSION Council/Committee member Wagner stated that he had questions arising from the Mayor's Monthly Activity Report. He asked when the Committee will see draft chapters from the Comprehensive Storm Plan. Utilities Engineer Holobaugh responded that Storm Drainage Engineer Carlaw has been reviewing the chapters as they are received, and the issue has primarily been finding time on the Committee's agenda. Staff anticipates a presentation this fall on the findings of the consultant. In response to a question on piping for IA2, Holobaugh reported it is on schedule and consists of only about 200 feet of pipe to provide closure at both ends after the pump station goes in. Responding to a question about the 'A' Street NW Corridor Study, Senior Engineer Selle stated that only some of the preliminary work has been done, right-of-way has been laid out, and a determination has been made for the tie-in at 'B ' and 14th Streets. The study is not resourced for this year since staff has been focusing on getting construction projects out to bid. The Committee asked staff to put a sketch of the proposed alignment for 'A' Street in their boxes. Wagner stated that, as requested by Finance Director Supler, he had reviewed the City's 1999 goals and commented on them in regard to their use for the year 2000 goals. Consensus of the Committee was to forward their comments directly to Supler. Council/Committee member Poe inquired about the Storm Utility's Cost of Service Study. Utilities Engineer Holobaugh stated that the staff continues to work on the study and will report back to the Committee when a strategy has been developed based on the Committee' s previous input. Poe stated he would not be able to attend the Public Works Committee meeting on May 24, and that Councilmember Lewis will attend the meeting for him. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 7:05 p.m. PM/bd REF. H:XENGINEERXE99XE99-458 (E:XMINUTES\99PW5-