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HomeMy WebLinkAbout05-24-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES MAY 24, 1999 I. CALL TO ORDER The meeting was called to order at 4:32 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Councilmember Pete Lewis substituting for Council/Committee member Fred Poe, whose absence was excused. Staff in attendance were Public Works Director Christine Engler, Planning Director Paul Krauss, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mullen, Acting Project Engineer Joe Bangah, Project Engineer Carl Every, Sewer Utility Engineer JeffRoscoe, Water Utility Engineer Lara McKinnon, Utilities Maintenance Engineer Gary McConnell, and Engineering Aide Pare Miller. Guest in attendance was Alan Keimig. II. CONSENT A. PERMISSION TO ADVERTISE PR 529, PHASE 1, 3P'v STREET SW GRADE SEPARATION PR 529 includes grade separation of 3rd Street SW, realignment of 'C' Street SW and SR 18 ramps. Senior Engineer Selle and Acting Project Engineer Bangah gave an overview of the project, reviewing its purpose, scope, schedule, property acquisition, budget status, construction management contract, and detour routes during construction. The project will be constructed in two phases, with the intent being to keep fd Street SW open for as long as possible and minimize disruption to the SR 18 westbound on/off ramps. The first phase includes 'C' Street at-grade work (realignment), at-grade access ramps to SR 18, and fill work for the walls and ramps. The second phase includes 3rd Street, the 'A' Street loop, all ramp structures, final paving, landscaping, and channelization. Selle said he expects to have WSDOT approval on the entire design later this month or early in June, and stated that the National Marine Fisheries Service expects to approve the Biological Assessment within the next week to ten days. Funding for Phase 1 is anticipated to be secured in early July prior to award of the construction contract. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council grant permission to advertise for PR 529, Phase 1. Motion carded. B. PERMISSION TO ADVERTISE C8050, SOUTH 316TM HALF-STREET IMPROVEMENTS This project will provide a half-street improvement approximately 650 feet along the noah side of South 316th Street. The ultimate half section includes 22 feet of pavement to the curb face, with an additional 7.5 feet of sidewalk to provide pedestrian access from the West Beverly Hill neighborhood westerly to the Evergreen Heights Elementary School. This project also includes a 12" storm drainage system and 700 feet of 16" water main. A budget adjustment of $147,519 from the Water Utility will be required this year to fund the project. PUBLIC WORKS COMMITTEE MINUTES MAY 24, 1999 Page 2 of 6 C. PERMISSION TO ADVERTISE C8010, C9023, C9045, 1999 WATER AND SEWER IMPROVEMENTS Permission was requested to advertise for bids for the 1998-99 Sanitary Sewer Replacement Project and 1999 water conveyance improvements at two locations. The water improvement projects are developer participation projects. All projects have been budgeted for 1999. D. FINAL PAY ESTIMATE #3 TO HARBORSIDE INC., CONTRACT 98-23, PROJECT NO. C8003, GSA PARK SIDEWALK AND ILLUMINATION This project is located along the fromage of GSA Park on both 15th Street SW and 'C ' Street SW. The purpose of this project was to complete the sidewalks and illumination along the frontage of the park to meet City standards, and included the construction of a 5-foot wide sidewalk on both 15th Street S W and 'C' Street SW and completion of the illumination on 15th Street SW. It was moved by Cerino, seconded by Lewis to approve Consent Agenda Items B through D. Motion carried. III. ISSUES A. ORDINANCE NO. 5240, PUBLIC WORKS TRUST FUND LOAN AGREEMENT FOR CORROSION CONTROL FACILITIES Ordinance No. 5240 would authorize the Mayor and City Clerk to execute a Public Works Trust Fund loan agreement between Auburn and the Washington State Department of Community, Trade and Economic Development for development of water corrosion control facilities and appurtenances. The amount of the loan is for $3,850,000 at an interest rate of one pement for twenty years, with local matching initial capital of not less than $1,650,000. Loan payments and local match will be paid from the City's Water Utility Enterprise Fund. The Corrosion Control Facilities Project consists of the design and construction of two facilities to treat supply water from existing water sources to serve existing customers in the City's service area. The facilities are required to meet compliance requirements of the Lead and Copper Rule and a Washington Department of Health Bilateral Compliance Agreement (BCA). A question was raised regarding the four stages of the project as set forth in the BCA, and if there was a chance we would not have to spend all of the loan money. McKinnon responded that the entire loan is for stage one only. It is hoped that when testing is completed after stage one, the other stages will not be necessary. The City plans to sell bonds next year for this project. PUBLIC WORKS COMMITFEE MINUTES MAY 24, 1999 Page 3 of 6 It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5240. Motion carried. B. RESOLUTION NO. 3089, CONSTRUCTION SERVICES AGREEMENT WITH TCI FOR RELOCATION OF SERVICE CABLES IN THE AREA OF PR 529, 3m STREET SW GRADE SEPARATION/'C' STREET SW/SR 18 RAMP PROJECT Resolution No. 3089 authorizes the Mayor to sign a Construction Services Agreement with TCI Cablevision of Washington, Inc. (TCI). In conjunction with PR 529, 3rd Street Grade Separation Project and the undergrounding of electric facilities with PSE, TCI has expressed a desire for the City to provide construction services for the relocation of the existing service cables within the project vicinity at TCI's expense. Construction costs can be variable depending on contractor bids. This agreement will reduce the amount of conflict between the City's contractor and TCI for the relocation of TCI's facilities and will reduce the City's risk of contractor claims during construction A question was raised as to dispute resolution. City Engineer Dowdy responded that the City has a franchise agreement with TCI, and that agreement addresses relocation and dispute resolution. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3089. Motion carded. C. RESOLUTION NO. 3090, UNDERGROUND CONVERSION AGREEMENT WITH PUGET SOUND ENERGY TO REPLACE OVERHEAD DISTRIBUTION POWER SYSTEM WITH AN UNDERGROUND SYSTEM IN THE AREA OF PR 529, 3~ STREET SW GRADE SEPARATION/'C' STREET SW/SR 18 RAMP PROJECT Resolution No. 3090 authorizes the Mayor and City Clerk to sign an Underground Conversion Agreement with Puget Sound Energy (PSE). In conjunction with PR 529, 3rd Street Grade Separation Project, the City desires to participate with PSE to replace the existing overhead distribution power system with an underground system. The total cost for undergrounding the facilities is estimated by PSE to be $421,358. Since the scope of the PR 529 Project includes the undergrounding of PSE's electric facilities, and in accordance with PSE's electric tariff, the City will be responsible for 30 percent of the costs associated with the undergrounding of electric facilities. The City is also responsible for certain easement costs associated with the undergrounding. The costs for the bore under the BNSF rail work has been pro-rated based upon area usage, and the City will be responsible for 38% of the costs for the bore. The final costs will be based on actual construction costs as they occur. The City's portion of costs is estimated to be $176,119. These costs are eligible for grant reimbursement and are within the project budget. PUBLIC WORKS COMMITTEE MINUTES MAY 24, 1999 Page 4 of 6 It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3090. Motion carded. IV. INFORMATION OR DISCUSSION A. UPDATE ON 3R~ STREET SW PROJECT For the purpose of these minutes, this item was discussed in conjunction with Consent Agenda Item A. B. EMERGENCY LEVEL OF SERVICE AT 41sT AND 'A' STREET SE Planning Director Paul Krauss stated that he is declaring an emergency in regard to two issues: traffic level of service (LOS) and ESA. To deal with these issues, he is proposing emergency amendments to the City's Comprehensive Plan. At this time, he is seeking direction from the Public Works Committee regarding an emergency amendment to the LOS at the intersection of 41~t and 'A' Street SE. He will also be bringing the issue to the Planning and Community Development Committee. There has been a 40% increase in traffic at this particular intersection over the past two years, causing the intersection to be very close to failure. The City cannot approve any development in .the area that creates ten or more PM peak trips per day at this intersection, because it would further lower the LOS (currently level E). Krauss has been working with Traffic Engineer Steve Mullen, and they have developed four options: (1) Don't do anything. (2) Adopt LOS "F". (3) Adopt LOS "F" with some threshold of delay. (4) Abandon isolated intersection LOS and shift to a corridor or district approach to LOS standards, establishing an LOS commensurate with urban development, and implementation of traffic impact fees. Following lengthy discussion on the issue and proposed options, Council/Committee member Wagner stated that it appeared that Lewis and Cerino would support option 2. C. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #7, 8th NE - It was noted that the report states the overlay of 8th Street is under consideration. Senior Engineer Selle responded that a change order to perform the overlay will be brought to the Committee at their next meeting. PUBLIC WORKS COMMITTEE MINUTES MAY 24, 1999 Page 5 of 6 Skateboard Park - A question was raised as to which Committee the Park will go to for approval. Selle responded that we will be showing other department projects on the status report, since Public Works is administering them, however, the projects will go to their department's appropriate committee. In the case of the Skateboard Park, it will go to PCDC for approval. 'M' Street Grade Separation - The question was raised as to when the groundwater data will be presented to the Committee. Selle stated that the monitoring data has been obtained, but staff has not had time to use it to determine how it will impact the grade separation. Wagner stated he would like to see the information prior to the TIP coming before the Committee. Public Works Director Engler interjected that the Public Works Department is severely understaffed at this time, due to five vacancies for engineer positions (two retirements, 2 terminations, 1 maternity leave); therefore, staff has not had, and probably will not have in the near future, time to analyze the data. Traffic Engineer Mullen stated that the project will remain on the TIP, but it is not anticipated there will be funding for the project for at least another six years. #27, 'J' Street SE - In response to a question as to what is an IPMP, Selle responded that it is an Initial Project Management Plan, and that staff has a concept for the project and is attempting to address the needs of not only the Library, but also ACAP and the YMCA. It is anticipated the project will be advertised in July. 6-Year TIP - A question was raised as to the schedule for the 6-Year TIP. Director Engler responded that a draft CFP has been prepared, and the Department will be working with Finance and the Mayor to bring the CFP to Committee. The TIP must be submitted to WSDOT by July 31. 21st SE Storm Conveyance - In response to a question regarding the possible purchase of two lots adjacent to the storm project at 21st Street SE, Project Engineer Every stated that the City had checked into purchasing these two lots; however, the property owners were not interested in selling. This will not affect the project as previously presented to the Committee. V. OTHER Other discussion that arose over the course of the meeting is as follows: Public Works Director Engler reminded the Committee of a 1997 ordinance that approved an agreement with the Sunbreak Caf~ for the City to share the costs of lighting for their parking lot. She reported that the City's share mounts to $12,000 and will be brought before the Finance Committee for approval. This transaction will be the final closeout on the Sunbreak relocation. Council/Committee member Wagner inquired about the pedestrian pushbuttons in the downtown area. He said he has had complaints from citizens who have stood at Auburn Way and had to wait through more than one light to cross. Traffic Engineer Mullen responded that the pushbuttons in the downtown core have been put back on automatic, but that the pushbuttons on Auburn Way have to be pushed by the pedestrian to get the "walk" signal. As the City gets more traffic detectors on the streets, use of the pushbuttons will become more efficient. Until then, staff will explore the possibility of better signage at the crossings. PUBLIC WORKS COMMITTEE MINUTES MAY 24, 1999 Page 6 of 6 The Mayor stated that the Auburn Riverside High School Student Council has dropped its request to rename Oravetz Road; however, they have asked to name the entryway to the park Riverside Drive. They would also like to install an information sign along Oravetz Road; however, City Code prohibits more than one sign in the area. Traffic Engineer Mullen stated that the entryway to the park is a driveway, not a street; therefore it does not merit naming. Committee consensus was that they could support the sign, but not the naming of the drive into the park. It was hoped that a request from Councilmember Lewis in regard to transportation fees could be addressed at this meeting; however, Lewis had to leave the meeting prior to the issue being brought up. Traffic Engineer Mullen stated that the first step in working toward transportation mitigation fees is to perform traffic modeling. His staff is currently working on a contract for the modeling, which will require a mid-year budget adjustment. The second step is to use the modeling information to determine costs per trip. This work will require a separate consultant contract, which staff is currently negotiating. A memo is being prepared to address Lewis' concems and it will be distributed to all Committee members. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:35 p.m. PM/bd REF. H:XENGINEERXE99XE99-523 (E:XMINUTES\99PW5-2)