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HomeMy WebLinkAbout06-14-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Transportation Planner Joe Welsh, Project Engineer Les Brattain, Project Engineer Carl Every, Storm Drainage Engineer Tim Carlaw, Water Quality Programs Coordinator Chris Thorn, Solid Waste Supervisor Dick Sulser, Parks and Recreation Director Dick Deal, Senior Center Supervisor Cheryl Sallee, and Engineering Aide Pare Miller. Guests in attendance were Bob Hull, Miller Hull Partnership; J.B. Douglas, Auburn Avenue Theater. II. CONSENT A. RIGHT-OF-WAY USE PERMITS 99'12, 99-13, AND 99-14, CENTEX HOMES Three permits have been submitted by Centex Homes and involve use of right-of-way for temporary facilities during final construction of a residential development. Right-of-way Use Permit 99-12 requests permission to locate a temporary trash dumpster in the street in front of 2808 'V' Ct. SE. Dumpster will be removed no later than June 25, 1999. Permit 99-13 requests permission to locate a temporary storage container in the street in front of 2804 'V' Ct. SE, to be removed no later than June 18, 1999. Permit 99-14 requests permission to locate a temporary office in the street in front of 2804 'V' Ct. SE, to be removed no later than June 25, 1999. There were no questions. B. PERMISSION TO ADVERTISE PROJECT NO. C8046, CENTRAL STORM DRAIN 1 B/ 'H' STREET NW IMPROVEMENTS The pro'ect work includes the installation of a new 60" storm drain line in 'H' Street NW from 2nd tO 6t~ Streets NW. This phase provides the outfall from the Central Storm drainage improvements constructed in 1998, and is scheduled to start in August and finish in November of this year. In response to a question from the Committee about the project budget, Storm Drainage Engineer Carlaw reported that the City was unsuccessful in negotiating use of a Puget Sound Energy ditch located between the Interurban Trail and UP railroad tracks. Therefore, the drainage will be routed up 'H' Street NW, resulting in a higher cost than originally anticipated. Storm Utility Funds budgeted for property acquisition will be shifted to this project for pipe costs to help bridge the funding gap. A budget adjustment of $139,400 from the Storm Utility Fund reserves will be required. It is anticipated the Storm Utility Fund will have working capital in excess of $1 million at year-end. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 2 of 8 C. REJECT ALL BIDS FOR CONTRACT 99-02, PROJECT PR 601, ALGONA INTERTIE The project scope provides for the construction of PR 601, Algona Intertie Project. The major items of work include the installation of two below-grade packaged steel metering vaults and all associated piping and ancillary mechanical and electrical equipment. The project consists of two sites: the intersection of Boundary Blvd. and Industry Drive, and the intersection of Boundary Blvd. and Milwaukee Drive. Both sites are within the City of Algona. The design from this project is intended to be a City standard for future water meter and PRV stations. The project was bid with the expectation that the competitive bidding process would result in bids significantly lower than the engineer's estimate. Four closely spaced bids were received; all of which exceeded the engineer's estimate. Based on the bids received, staff determined that the unit cost was too high for a standard vault; therefore, staff recommends rejection of the bids, and plans to review the project scope to determine how costs may be reduced. The revised scope will be used to preepare new plans and specifications and the project will be re-bid this summer for construction this fall/winter. There were no questions. D. AWARD SMALL WORKS CONTRACT 99-10, PROJECT C8027, WEST HILL SPRINGS IMPROVEMENTS, TO NORDIC CONSTRUCTION This project's purpose is to renovate a significantly deteriorated section of the City of Aubum's water supply infrastructure by replacing existing wooden collection boxes with concrete vaults and replacing existing above ground piping with underground piping. Additional work at this site includes minor repair to the existing access road. Estimated project start date is June 28, 1999. Estimated completion date is August 24, 1999. A budget adjustment of $27,442 from the Water Utility Fund will be required this year to fund the project. There were no questions. E. CHANGE ORDER #2 TO CONTRACT 98-03, OMEGA CONTRACTORS, PR 628, LAKELAND HILLS BOOSTER PUMP This project provides for the construction of a new booster pump within the existing Lakeland Hills Booster Pump Station to provide redundancy and reliability. The construction phase of the project began in March of 1998. The proposed change order was recommended by the design consultant, Parametdx, in the fall of 1998. Upon approval, the project can be completed by September 1999. This change order would authorize the installation of an automatic transfer switch with associated wiring, a Programmable Logic Controller (PLC), Remote Telemetry Unit (RTU), and motor over-temperature contacts. The addition of the automatic transfer switch would ease the operability of the system in case of a power shortage. The project was intended to be completed in 1998; therefore, no funds were budgeted in 1999. A mid-year budget adjustment of $35,515 will be required from the Water Utility Fund. There were no questions. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 3 of 8 F. FINAL PAY ESTIMATE FOR CONTRACT 98-37 TO HOLT DRILLING, FOR PROJECT NO. C8062, WELL #6 DRILLING PROJECT This project provides a 24" diameter drilled well, 300 feet deep with a 30" diameter surface seal to approximately 105 feet deep. Well 6 is located adjacent to Well 2 in Fulmer Field and will provide 5 million gallons per day for the IA2 project. The project is funded by the 1997 Utility bond sale and Water Distdct 111 and Covington Water Distdct participation through the IA2 Agreement. It was noted that the well house and pump station will be a separate project under Project No. C9009. There were no questions. G. CHANGE ORDER #2 AND FINAL PAY ESTIMATE #7 FOR CONTRACT 98-11 TO C.A. GOODMAN, FOR PROJECT NO. PR 615, LEA HILL INTERTIE PIPELINES-GREEN RIVER CROSSING This portion of the IA2 project connected the north part of the Auburn water system to the new IA2 transmission lines on the east side of the Green River. Change Order #2 for $8,254 is for additional work needed to restore the temporary retention pond built in the golf course and for fence installation along the waredine crossing. The project is funded by the 1997 Water Utility bond sale and Water District 111 and Covington Water District participation through the IA2 Agreement. There were no questions. H. CHANGE ORDER #2 TO CONTRACT 98-21, KAR-VEL CONSTRUCTION, FOR PROJECT NO. C8016, 12" WATER MAIN AND PEDESTRIAN FACILITY IMPROVEMENT (8TM STREET NE) This project provides for a 12" water main and a new pedestrian corridor along the north side th Of 8 St. NE from 'K' St. NE to Auburn Way North. The change order would authorize the completion of the water main restoration, which has changed due to the need to realign the water main because of a conflict with existing utilities, and to account for deferral of work until 1999 due to inclement weather at the end of 1998. The change order would also provide an overlay of the street surface that was not in the original contract. A budget adjustment of $69,000 from the Water Utility Fund and $57,000 from the Street Fund will be required. There were no questions. It was moved by Poe, seconded by Cedno, that the Committee approve the Consent Agenda. Motion carried. III. ISSUES A. RESOLUTION NO. 3092, PAYBACK AGREEMENT WITH GENERCO, INC. Resolution No. 3092 authorizes the Mayor and City Clerk to execute a Payback Agreement with Generco, Inc. In 1998 Harbour Homes, AKA Generco Inc., completed the Facility Extension for water and sanitary sewer facilities to serve a new plat. The sewer service was extended through their property and provides benefit to two adjacent lots that currently do not have sanitary sewer service. The City of Auburn has established a Payback Agreement to provide reimbursement to the developer for the benefit received by the adjacent property owners. There were no questions. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 4 of 8 It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 3092. Motion carried. B. RESOLUTION NO. 3094, AGREEMENT FOR PROFESSIONAL SERVICES WITH TMODEL CORPORATION Resolution No. 3094 authorizes the Mayor and City Clerk to execute an Agreement for Prefessional Services with Tmodel Corporation. The firm will enter updated land use data, calibrate, and document the City's Transportation Model, which serves as a basis for development of impact fees and determining the City's capital improvement needs. The model is also to be used to plan and determine future availability of capacity of the City's transportation system. Currently, the City is using a model calibrated with land use data frem 1996. The term of the agreement is until the scope of work is completed or a maximum of 100 days from receipt of Notice to Preceed, whichever is less. Cost of work is estimated to be $21,750.75, and will require a mid-year budget adjustment from the Engineering Division Professional Services (41) budget. Joe Welsh, Transportation Planner, reported that this work is the first step in formulating an implementation plan for transportation impact fees. Tmodel was selected to perform the work due to their knowledge, reputation, and familiarity with Auburn's existing model. The output from Tmodel's work will be forwarded to another consultant, who will work on the impact fee schedule. Discussion was held as to the information that will be derived from the work. Welsh stated that this udpate will look not only at trips generated in relation to land use, but also updated regional numbers from PSRC to come up with what the City can expect in terms of grewth coming into the system from other communities. Concern was expressed about the time it will take for the work to be performed. The contract expires when then work is completed, up to a maximum of 100 days. Welsh said the contractor anticipated that they could complete the work in eight weeks. The Committee inquired as to the possibility of tightening up the timeframe for completion of the work and shortening the length of the contract to be closer to the estimated eight weeks. Welsh responded that time must also be allowed for City staff to furnish information to the contractor and review work products; however, he will explore the possibility of shortening the timeframe. A question was asked about the questions previously raised by Councilmember Lewis in regard to different uses and peak period traffic. Engler responded that Councilmembers should have gotten information on this subject based on the previous Traffic Impact Fee schedule, and many pieces of information from different consultants and much staff work will be required to furnish updated information. Chair Wagner asked that staff begin bringing comparable impact fees in other jurisdictions per type of use to the Committee for review. Concern was raised over how the City would handle buildings that are required to pay fees, but are generating less or more traffic than estimated. Engler responded that there is no current plan to readjust fees if a business generates more or less traffic. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Resolution No. 3094, and directed staff to look into the possibility of shortening the timeframe for completion of the work. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 5 of 8 C. ORDINANCE NO. 5246, AMENDING CHAPTER 10.02 ENTITLED "COMMUTE TRIP REDUCTION (CTR) PLAN," CHAPTER 1.25 ENTITLED "CIVIL PENALTIES FOR VIOLATIONS," CHAPTER 10.36.390 ENTITLED "TWO HOUR PARKING ZONES," AND CHAPTER 10.36.500 ENTITLED "PASSENGER LOADING ZONES" Ordinance No. 5246 amends City Code Chapter 10.02, "Commute Trip Reduction (CTR) Plan," to incorporate changes that have been made to the State CTR Law, per RCW 70.94.521-551, and the CTR Task Force Guidelines. It amends ACC 1.25, "Civil Penalties", to provide civil penalties for violation of ACC 10.02. It also amends ACC 10.36.390 and 10.36.500 to create a passenger loading zone on Auburn Avenue to facilitate access to the wheelchair ramp for Auburn Regional Medical Center, as requested in a letter from them dated May 17, 1999. There were no questions. It was moved by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5246. Motion carded. D. ORDINANCE NO. 5243, AMENDING ORDINANCE NO. 5212, FOR THE PURPOSE OF ACTING ON SEPARATELY, AND RESTATING, THE CHANGES TO ACC 8.08 ENTITLED "SOLID WASTE" On February 16, 1999, City Council adopted Ordinance No. 5212, amending thirteen chapters of Auburn City Code to reflect incorporation of properties in Pierce County. At the same time, three of the thirteen chapters were further revised as follows: Chapter 12.48, Street Vacations, to make it consistent with current City practices; Chapter 13.48, Storm Drainage Utility, to set forth procedures for administrative review of disputed storm drainage charges; and Chapter 8.08, Solid Waste, substantive changes were made, including changes to reflect the name Solid Waste Utility rather than Section and to clarify language in regard to mandatory collection. Because the text in Ordinance No. 5212 did not reflect the fact that substantive changes were made to Chapter 8.08, Solid Waste, an amending ordinance is necessary. Although Solid Waste issues are normally acted on by the Municipal Services Committee, it was deemed that the amending ordinance should be brought to the Public Works Committee since it reaffirms the changes already reviewed by them. Mr. J.B. Douglas from the Auburn Avenue Theater was in attendance to voice his objections to mandatory collection of solid waste. He reported that he previously had a dumpster in the alley behind the theater that was emptied twice a week by the City's disposal company at a cost of approximately $350 per month. He now has one of his staff collect and remove the theater's trash on a daily basis, at a cost of just $30-$50 per month. He stated that he is not trying to use another contractor or bend the sanitation laws. He believes he has improved the situation since there is no longer an odorous dumpster in the alley, and stated that he would be willing to pay a minimum service fee. Dick Sulser, Solid Waste Supervisor, discussed the compulsory universal collection policy and reviewed the previous contact he has had with Mr. Douglas. Mr. Sulser stated that everyone within the City should abide by the City Code, and does not believe exceptions should be made. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 6 of 8 Mr. Douglas stated that the City Attorney has told him he has the right to haul his own garbage. Douglas also expressed concem over the fact that the code gives the Solid Waste Supervisor authority to make decisions in regard to collection, but does not require documentation of his decision making. The Committee expressed concern over a need for documentation of decisions made by the Solid Waste Supervisor, and felt the mandatory collection issue merited review by the Municipal Services Committee. It was moved by Poe, seconded by Cerino, that the Public Works Committee refer the issue to the Municipal Services Committee. Motion carried. IV. INFORMATION OR DISCUSSION A. CONVERSION OF LIBRARY TO SENIOR CENTER For purpose of these minutes, this item was discussed after the Consent Agenda. Parks and Recreation Director Deal reviewed the Department's proposal to convert the present Library building into a Senior Center, once the new Library facility is completed. He reviewed the current park site configuration, and Bob Hull from the Miller Hull Partnership reviewed the proposed renovation of the old Library building and parking areas. The Committee questioned the appropriateness of a large glass area at the west end of the building, and Hull responded that it might be possible to reduce or eliminate the glass area. The project budget was reviewed. The total cost is estimated at $2.7 million, of which $1.7 is actual construction costs. In response to a question from the Committee, Deal stated that the City's Capital Facilities Plan is currently being updated, and a firm financial plan is not yet in place for this project. He stated there is $200,000 in HUD funds committed to the project, and some money has been included in the 1999 budget for design. There is also a possibility that they may be able to apply for FEMA funds to pay for upgrades and a generator so that the facility can be used in times of emergency/disaster. Deal and Senior Center Supervisor Cheryl Sallee have discussed fund raising ideas, and believe they could raise at least $200,000 to help with project costs. One Senior Center benefactor has already committed approximately $61,000 to a capital campaign. The Mayor stated he would probably look at the project as a general obligation rather than as Councilmanic bonds. B. O.B. SPORTS PROPOSAL Public Works Director Engler reported that this issue has come to the point where Auburn is expected to take some action on the draft contracts that have been prepared and approved, in concept, by the Covington Water District Board of Commissioners. In preliminary discussions with Covington, Auburn had stated negotiations must include tangible benefit to Auburn and Water District #111 and the agreements should be in effect only until such time as Corington obtained its own water source, not in perpetuity. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 7 of 8 Council/Committee member Poe expressed his opinion that entering into such an agreement would be of benefit to the City in regard to water rights, and the development proposed by OB Sports would be a welcome addition to the area. Lengthy discussion was held on the potential effect that such an agreement could have on Auburn's water rights, especially in light of the ESA issue, A draft letter from Public Works Director Engler to the Covington Water District was reviewed. In response to comments from the Committee, Engler will revise the letter to reflect a spirit of negotiation, expressing concern about benefit to Auburn, hinting at money, stating agreement cannot impair Auburn in perpetuity and must terminate with Covington's ability to supply water to OB Sports, and including reference to ESA issues. C. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #19, 3rd SW Grade Separation - Question was raised as to whether or not the City had gotten the OK from NMFS. City Engineer Dowdy responded he believed we had, and that the summary needs to be updated. Public Works Director Engler stated that the Freight Mobility Strategic Investment Board has secured commitment of $13.8 million for South 277th and $10 million for 3rd SW, as of July 1. It is also possible that FAST CAST may be able to get more TEA-21 funds for projects that are ready to go. #21, White River Trail Extension - Chair Wagner expressed pleasure to see this project on the Status Report. Dowdy commented that Fred Ostmann, a contract engineer, will be working on Parks Department projects and those projects will be listed on the Status Report. #23, Terrace Drive Sidewalk/Illumination - The Committee asked if this project is still on hold. Dowdy stated that most of the slope stability problems have been solved, but there have been one or two minor problems in getting sidewalks around Lakehaven's vaults, and t that this project will be linked with the 316 h half-street project #C8050, which cannot proceed to construction until the plat on the south side of the street installs the street drainage system. #22, Airport Regional Detention Facility - When asked how this project was progressing, Storm Drainage Engineer Carlaw said he hopes to come to the next Committee meeting with a request for permission to advertise the project. While the SEPA review could delay the request to advertise, he stated the project will definitely move forward this summer. #8, Green River Pump Station - It was noted the finish date is still listed as July. Dowdy reported that good progress is being made and pumping before the end of June is predicted. Pedestrian Pushbuttons - Chair Wagner said he has gotten more complaints about the pushbuttons. At the corner of Main and Auburn Way, the walk signal to cross Main Street is not coming on, whether or not you push the button. Director Engler said she had experienced the same problem, and will be bringing it to the Traffic Engineer's attention. Staff will also look into ways to drew more attention to use of the buttons. PUBLIC WORKS COMMITTEE MINUTES JUNE 14, 1998 Page 8 of 8 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:45 p.m. PM/bd REF. H:\ENGINEER\E99\E99-598 (E:\MINUTES\99PW6-1)