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HomeMy WebLinkAbout07-13-1999CItY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Acting Project Engineer Joe Bangah, Traffic Engineer Steve Mullen, Transportation Planner Joe Welsh, Storm Drainage Engineer Tim Carlaw, Sewer Utility Engineer Jeff Roscoe, Finance Director Diane Supler, Senior Planner Bob Sokol, and Engineering Aide Pam Miller. II. CONSENT A. APPROVE RIGHT-OF-WAY USE PERMIT 99-19 WITH ROTTLES FOR SIDEWALK USE FOR A 3-DAY OUTDOOR PROMOTION ON JULY 16, 17 & 18 Right-of-Way Use Permit 99-19 has been submitted by Rotties Clothing & Shoes for the purpose of partial use of the sidewalk on the north and south sides of their building for a three-day outdoor promotion on July 16 and 17 from 9:30 a.m. to 7:00 p.m., and on July 18 from noon to 4:00 p.m. City Engineer Dowdy stated the application will be amended to allow for a 4-foot setback for pedestrians, and clarified that the request is for use of the sidewalk only, and does not involve a street closure. B. AWARD CONTRACT 99-12, PROJECT NO. C8050, SOUTH 316TM HALF-STREET IMPROVEMENT, TO WOODWORTH & COMPANY ON THEIR BID OF $189,570 Staff recommended Contract 99-12, Project No. C8050, be awarded to Woodworth & Company on their low bid of $189,570. This project will provide a half-street improvement side of South 316 Street. The ultimate half-section approximately 650 feet along the north th includes 22 feet of pavement, curb and gutter, 7.5 feet of sidewalk with illumination to provide pedestrian access from the West Beverly Hill neighborhood westerly to the Evergreen Heights Elementary School. This project also includes a 12" storm drainage system and 700 feet of 16" water main. A budget adjustment of $98,375 from the Water Utility will be required this year to fund the project. It was noted by Chair Wagner that the Capital Project Status Report shows the project will not be completed until November, and asked if the project should be done earlier to coincide with the start of the school year. Senior Engineer Selle stated that the project was delayed so that improvements could be coordinated with an adjacent plat. The cost increase for the project is due to a waterline being added to the scope, which was done in coordination with Lake Haven Water District. C. AWARD SMALL WORKS CONTRACT 99-19, PROJECT NO. MS 730, 8TM ST NE SANITARY AND STORM SEWER MANHOLE CASTING REPLACEMENTS TO THE LOWEST QUALIFIED BIDDER ' A revised agenda bill specifying the lowest qualified bidder was distributed to the Committee. Staff recommended Contract No. 99-19, Project No. MS 730, be awarded to M.A. Segale on their low bid of $38,770.20. Staff solicited quotes from qualified Small PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1999 Page 2 of 5 Works Contractors for the replacement of 12 manhole casting replacements (7 sewer, 5 storm) on 8th St. NE, from Harvey Road to the Green River. Maintenance crews have experienced problems with lids be!ng displaced by traffic, causing potential claims for damages by City motorists. All castings were installed approximately 25 years ago. Maintenance budgets in both Sewer and Storm will support this effort. A small works contract is being recommend rather than using City forces as the castings are located in a concrete street and the labor needed to complete this task would prevent crews from performing their normal maintenance duties. The City will provide the castings; the Contractor will provide traffic control and complete installation. Public Works Director Engler noted that the high cost of the project is partially due to. rental of a coring machine ($1,100 per manhole). Council/Committee member Poe asked if it would be more economical to square or hex cut the manholes. The coring method was chosen to get the work done as quickly as possible to keep the cost of the extraordinary traffic control required down. It was moved by Poe, seconded by Cerino, that the Consent Agenda be approved. Motion carried. III. ISSUES A. ORDINANCE 5266, ACCEPTANCE OF 10 MILLION IN FREIGHT MOBILITY STRATEGIC INVESTMENT BOARD (FMSIB) GRANT FUNDS AND 5.8 MILLION IN FEDERAL GRANT TEA-21 FUNDS BOTH FOR PR 529, 3RD ST GRADE SEPARATION Ordinance No. 5266 approves the expenditure and appropriation of $10,000,000 of Freight Mobility Strategic Investment Board funds and $5,800,000 of Federal TEA-21 (Section 1118) funds. The funds will be used to prepare and implement the SR 18/C Street SW Ramp Modifications/3~d Street SW Grade Separation Project. The FMSIB funds do not require a local match, while the TEA-21 funds are being matched with a combination of the existing WSDOT Funding Agreement, the FMSIB funding, and the future Port of Tacoma and Burlington Northern Santa Fe Railroad Interlocal Agreements. A finalized copy of Ordinance No. 5266 was distributed to the Committee. A question was raised as to whether or not the City was going to advertise 'for bids but hold off on awarding the contract until funding is secured. Staff responded that the project would only be advertised if staff were confident that funds would be secured by the time of bid award, which is no longer believed to be the case. It was noted that it is still not known if the FMSIB funds are tied to Referendum 49; but that obligating the funds puts the City in position to expend the funds as soon as they become available. It was recommended by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5266. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1999 Page 3 of 5 IV. INFORMATION OR DISCUSSION A. CITY Of TUKWILA RESOLUTION CONCERNING LIGHT RAIL The City of Tukwila has had a long-standing disagreement with SoundTransit over the alignment of the light rail tracks, and is asking the City of Auburn to consider adopting a resolution that supports their position. Senior Planner Bob Sokol provided background information on the issue, and reviewed the route preferred by SoundTransit and the alternative routes preferred by the City of Tukwila. Drawbacks to the routes preferred by Tukwila include increased travel time and increased costs of approximately $160 million, which could impact SoundTransit funds that have been budgeted for commuter rail and/or express bus service. The Committee concurred with the staff recommendation to reject the resolution proposed by the City of Tukwila. B. TRANSPORTATION IMPACT FEES/TRAFFIC MODELING Traffic Engineer Steve Mullen and Transportation Planner Joe Welsh gave a presentation on Transportation Modeling and Traffic Impact Fees. They reviewed how a transportation model works, illustrated the modeling process, and discussed how the model is used in development of an impact fee system. Chair Wagner asked if an approach to the City's transportation system as an enterprise fund has been considered, wherein a developer is buying into an asset base. Staff responded that would essentially be a street utility, which was tried in Seattle and did not stand up to challenge in court. Finance Director Supler discussed the philosophical difference between a System Development Charge (SDC) and impact fee. The Committee stated that they would like to see what is being done in other cities, and Transportation Engineer Mullen replied that comparable impact fees are currently being gathered throughout state. Once the fees have been compiled, they will be presented to the Committee. The question was raised as to whether or not pedestrian improvements are addressed in the impact fees, and the Committee stated they would like to see benefits categorized by user groups. C. SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM/SPIS Traffic Engineer Mullen presented a draft of the Six-Year Transportation Improvement Program (TIP) to the Committee. The Committee then went through the TIP, project by project, resulting in lengthy discussion and recommendations for revisions that will be incorporated into the TIP for later consideration by the public and Council. It was suggested that the signal at Lakeland Hills Way/'A' Street SE intersection be added to the TIP; however, since the intersection is in the City of Pacific, it was not known if the project could be placed on Auburn's TIP. Mullen will look into adding it to the TIP. If it can't be added to the project list, it will be placed on the TIP as an information item. PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1999 Page 4 of 5 The Committee questioned the number of pedestrian projects on the TIP. Staff responded that the list presents a menu of projects that can be considered as funding opportunities arise. Federal and State funding programs have been placing an emphasis on non- motodzed projects and have set-asides for this purpose. It was suggested that the projects be listed in a more generic sense, expressing the points to be linked, rather than specific routes. The Committee received SPIS data and asked that staff prepare an assessment of the data for Committee review. D. AUBURN WAY SOUTH SEWER Sewer Utility Engineer Jeff Roscoe reported his intention to amend the contract with CTE for design of the Auburn Way South Sewer. Scope of work will be revised to include preliminary design for the entire project ($107,000) and final design for section B ($83,000). Once the final design is completed, it is anticipated the project will go out to bid early next year. Following discussion, the Committee concurred with the need to go ahead with · section B, but asked that incremental costs be looked at so that options could be exercised for the remainder. E. PUYALLUP RIVER WATERSHED COUNCIL RESOLUTION The Puyallup River Watershed Council (PRWC) has asked the City to adopt a resolution declaring support of and cooperation with the Council. City Engineer Dowdy gave a brief history of the PRWC and discussed what has been happening more recently. The Committee recommended the Mayor send a letter to the PRWC encouraging their efforts, supporting their public information role and indicating a willingness to share information, but declining to endorse the resolution. F. CAPITAL PROJECT STATUS REPORT Prior to review of the Capital Project Status Report, Senior Engineer Selle reported that the 'M' Street Groundwater study at the proposed location of the BNSF grade separation project has been completed and indicates the high groundwater level will be about four feet below the planned elevation of an undercrossing. Selle also presented a map illustrating the proposed alignment of 'A' Street NW and discussed two alternatives for the alignment in the area of 3rd Street NW. City Engineer Dowdy reported on the pavement thickness issue at West Bevedy Hills, stating that the pavement on the main road up the hill has been repaved and is adequate; however, it appears that the interior plat road will need almost 100% overlay prior to occupancy being allowed. Chair Wagner noted that Council/Committee member Poe had brought up concerns in regard to the Storm Drainage Utility Cost of Service Study and asked if staff still advocates their position as presented to the Committee on June 28. Public Works Director Engler responded that staff maintains their position and will give another presentation to the Committee at their second meeting in August. PUBLIC WORKS COMMITTEE MINUTES JULY 13, 1999 Page 5 of 5 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:40 p.m. PM/bd REF. H:\ENGINEER\E99\E99-680 (E:\MINUTES\99PW7-1)