HomeMy WebLinkAbout07-26-1999CiTY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES JULY 26, 1999
I. CALL TO ORDER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor
Booth, Committee Chairman Rich Wagner, Council/Committee member Gene
Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public
Works Director Christine Engler, Planning Director Paul Krauss, City Engineer
Dennis Dowdy, Special Projects Engineer Jack Locke, Traffic Engineer Steve
Mullen, Transportation Planner Joe Welsh, Project Engineer Les Brattain,
Engineering Aide Pam Miller.
II. CONSENT
A. RIGHT-OF-WAY USE PERMIT 99-20, AUBURN VALLEY YMCA, TO USE 12TM
STREET SE ON SEPTEMBER 25, 1999
Right-of-Way Use Permit 99-20 was submitted by the Auburn Valley YMCA for the
purpose of use of 12th Street SE, between M Street and Auburn Way South, on
Saturday, September 25, 1999, from 8:00 a.m. to 12:30 p.m., for a bike, run and
swim event. Both the Fire Marshal and Traffic Engineer are supportive of the
request, provided local access is maintained by limiting the street closure to the
north half of the street between "L" Street. SE, and the west entry to the YMCA
parking lot. There were no questions from the Committee.
B. AWARD CONTRACT 99-04, PROJECT NO. C8010, 98/99 SANITARY SEWER
REPLACEMENT PROGRAM AND PROJECTS C9023/C9045, WATER
CONVEYANCE IMPROVEMENTS, TO THE LOWEST RESPONSIBLE BIDDER
An agenda bill recommending that Contract 99-04 be awarded to Gary Medino
Construction on their low bid of $878,031 was distributed to the Committee, along
with the bid tab summary. The contract is for the 98/99 SanitaW Sewer
Replacement Program and two water conveyance improvements. A question was
raised as to why the City is paying 100% of the Industrial Bolt improvement, when it
is a developer participation project. Staff responded that Industrial Bolt had
participated by designing and constructing their portion of the facility and designing
this portion of the facility. Therefore, the 100% shown on the agenda bill is actually
just the City's portion and does not show Industrial Bolt's participation.
In regard to a question about the St. Matthews improvement and whether or not the
total included developer participation funds, it became apparent that the agenda bills
did not include adequate information for Committee review. In the future, agenda
bills for developer participant projects will 'reflect the amount of the developer's
'participation.
PUBLIC WORKS'COMMITTEE MINUTES July 26, 1999
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C. AWARD CONTRACT 99-15, PROJECT NO. C8046, CENTRAL STORM DRAIN - H
STREET IMPROVEMENTS, TO THE LOWEST RESPONSIBLE BIDDER
A new agenda bill and bid tab summary were distributed, recommending that
Contract 99-15 be awarded to Robison Construction on their low bid of $572,969.80.
The project work includes the installation of a new 54" and 60" storm drain line in 'H'
Street NW from 2nd tO 6th Streets NW. This phase provides the outfall from the
Central Storm drainage improvements constructed in 1998. The Committee asked
about the ditch to which the outfall flows, and staff responded that it is a drainage
ditch currently used by the City and for which the City has an easement with the
railroad. It was noted that the City is in the process of studying treatment needs for
the downtown area and whether or not there are any available lands that, from a
hydraulic perspective, would be useful for treatment. In the interim, water is
conveyed directly to Mill Creek.
In response to a question about the second lowest bidder being 29% higher than
Robison, staff responded that many contractors are looking for work while their other
projects are delayed by ESA issues. Thirteen bids were received for this project,
and other City projects have been receiving large numbers of bidders.
D. FINAL PAY ESTIMATE #6, TO M. A. SEGALE, FOR CONTRACT 98-13, AND
ACCEPT CONSTRUCTION FOR PROJECT NO. C8002, A STREET OVERLAY
AND SANITARY SEWER REPLACEMENT
The Committee reviewed the Final Pay Estimate for Contract 98-13. The purpose of
the project was to restore 'A' Street SE, from 41st Street SE/Ellingson Road to 6th
Street SE, and was to be done by patching areas of deteriorated pavement between
41st and 6th Streets and then overlaying 'A' SE between 31st and 6t~ Streets. At the
September 21, 1998, Council meeting, staff recommended and Council approved a
change order for $208,692.65 for the purpose of extending the oveday and
t
associated sanitary sewer repairs to 41s Street SE.
The question was raised as to what the major increases in the project could be
attributed. Staff responded that the increase was due to the greatly expanded scope
of work for sewer repairs and extending the overlay.
It was moved by Poe, seconded by Cedno, that the Committee approve the consent
agenda. Motion carried.
III, ISSUES
NONE
IV. INFORMATION OR DISCUSSION
Pdor to the Information/Discussion agenda items, the following were discussed.
PUBLIC WORKS COMMITTEE MINUTES July 26, 1999
Page 3 of 4
ROW Use Permits - Public Works Director Engler reported that staff will be reviewing
and revising the current ROW Use Permit process to give more guidance to citizens
wishing to use public right-of-way, and requesting them to submit a traffic control plan
for review by the Traffic Engineer.
6-Year TIP - Traffic Engineer Mullen informed the Committee that a revised draft of the
TIP had been placed in their mailboxes. The draft incorporates changes as suggested
by the Committee at their last meeting. Mullen pointed out that the traffic signal at
Lakeland Hills Way and 'A' Street SE was placed on the TIP as an astedsked item and
the cost for the project was included in the TIP total. While this implies that the City of
Auburn will pay for the project, which is actually located in the City of Pacific, it is
anticipated that a significant portion of developer fees or Lakeland mitigation fees would
go toward the cost of that project. In addition, the City will seek grant funds.
Planning Director Krauss gave a brief review of recent and upcoming meetings being
held with Pierce County in regard to the Lake Tapps Parkway, and stated that one
option on the table would be for Auburn to participate in the Parkway by contributing
some portion of Lakeland mitigation fees to the project contingent upon Pierce County
assessing impact fees on that portion of the County that affects the area.
In response to a question about operation and maintenance of the light at Lakeland Hills
Way and 'A' SE, Mullen stated that most likely, the City of Auburn would operate and
maintain the light, and the City of Pacific would be billed for that service. A full
presentation on the TIP will be given at the public headng before the Council on August
2.
Traffic Engineer Mullen stated that he has been looking into ways to educate the public
about the pedestrian pushbuttons, stating there are decal and brochure opportunities.
He will also look at additional ways to explain and calm the fears of those people who
get part way across the intersection and are concemed when the "don't walk" signal
begins to flash. The Committee suggested signs be placed opposite the pushbuttons,
above the "walk"/'don't walk" signal, reminding pedestrians at the comers of Auburn
Way and Main and at Auburn Way South and 3 to push the button.
A. COMMUTER RAIL STATION AND INTERLOCAL AGREEMENT
Jack Locke, Special Projects Engineer, gave the Committee an update on the
Commuter Rail Station and Intedocal Agreement between the City, SoundTransit,
and King County. After handing out a site map, Locke reviewed the service and
amenities that would be available at the station, station cost, funding summary, and
project budget. There is currently a $5.4 million shortfall for the project, but Locke is
hopeful that additional funding will be secured from SoundTransit and the County.
The City will continue working with SoundTransit on the intedocal agreement and will
know more after the SoundTransit Board meeting on August 5, as to when the
agreement will come before the Committee. Copies of the current draft agreement
PUBLIC WORKS COMMITTEE MINUTES July 26, 1999
Page 4 of 4
were distributed to the Committee. SoundTransit is currently seeking a Right-of-
Way Use Permit and/or Street Vacation so that they can begin construction;
however, the City does not intend to issue any long-term or permanent permits or
vacations until such time as an agreement is in place.
B. CAPITAL PROJECT STATUS REPORT
The following projects were briefly discussed:
#6.8th Street NI:: - In response to a question about when paving would begin, staff
reported that the contractor is aware of the need to avoid conflict with the school bus
route, and that they must complete the work dudng the school vacation break (this
summer).
#5. Green River Pump Station - The station is pumping water, but has not officially
been transitioned from construction to operation and maintenance sint:e the project
has not yet been closed out. The contractor has reached substantial completion.
#~3. Terrace Drive - This project has not yet gone out to bid.
#10. S 31 6m Half Street- Contract was awarded last week.
Following the Discussion/Information agenda, the Committee discussed the upcoming
meeting schedule. Chair Wagner stated that he will be absent on August 9, and
Councilman Lewis will substitute for him. Council/Committee member Poe will be
absent on August 23, at which meeting the Storm Drainage Cost of Service Study
(COSS) was to be presented; therefore, the meeting will be rescheduled for August 30.
Public Works Director Engler reviewed what information will be presented in regard to
the COSS, and Poe asked that a philosophical discussion on the issue be held.
Chair Wagner stated that he would like to see an option for developers to provide non-
paved parking areas; and asked staff to research what standards it would take to allow
it. Staff responded that this is a joint Planning/Public Works issue and that staff will
look into it.
Chair Wagner stated that he has reviewed the draft chapters from the Storm Drainage
Comp Plan and has questions about the schedule for deliverables. He stated that
should a budget request be brought forward, he would like a presentation from the
consultants this fall.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the
meeting was adjoumed at 6:55 p.m.
PM/bd
REF. H:\ENGINEER\E99\E99-711 (E:\MINUTES\99PW7-2)