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HomeMy WebLinkAbout08-30-1999 CiTY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES AUGUST 30, 1999 I. CALL TO ORDER The meeting was called to order at 4:34 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Christine Engler, City Attorney Michael Reynolds, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Project Engineer Joe Bangah, Special Projects Engineer Jack Locke, Project Engineer Ingrid Gaub, Storm Drainage Engineer Tim Cadaw, Utility Engineer Dwight Holobaugh, Utility Technician Darcie Hanson, Assistant Finance Director Shelley Coleman, Utility Accountant Julie Salzman, GIS Coordinator J.R. Smith, and Contracts Administrator Caroline Bergt. Cathy Carr of CCA was in attendance as a Consultant for the City. II. CONSENT A. RIGHT-OF-WAY USE PERMIT APPLICATION 99-16, FOR THE USE OF K STREET NE BETWEEN IsT AND 3RD STREETS NE, FOR A BLOCK PARTY The application was submitted by Pete Gimmi for use of 'K' Street NE between 1st d and 3r Streets NE for a Neighborhood Block Watch block party to be held on Saturday, September 11, from 11:00 a.m. to 5:00 p.m. The Hold Harmless Agreement, Certificate of Insurance, and petition bearing the signatures of all residents whose access to their property will be affected by the block party were included with the application. .B. RIGHT-OF-WAY USE PERMIT APPLICATION 99-17, SOUND TRANSIT, FOR USE OF RIGHT-OF-WAY IN CONJUNCTION WITH CONSTRUCTION OF TRANSIT CENTER The application was submitted by Val Batey, Project Manager, SoundTransit, for use right-of-way in the Transit Center area for a period of two years dudng construction of the Transit Center. Special Projects Manager Jack Locke shared a plan sketch with the Committee and a brief discussion regarding right-or-way ownership followed. C. PERMISSION TO ADVERTISE C9013, J STREET IMPROVEMENTS This project will provide a paved roadway for local access to Les Gove Park, the new King County Library, and several businesses. The road will be enhanced with landscaping, illumination and pedestrian facilities. Total project costs are estimated at $153,000, of which only $68,000 is expected to be expended this year of the $200,00 that is approved in the budget. The remaining $85,000 will be programmed PUBLIC WORKS COMMITTEE MINUTES AUGUST 30, 1999 Page 2 of 6 for next years' budget. D. AWARD CONTRACT 99-16, PROJECT NO. PR 625, AIRPORT REGIONAL DETENTION FACILITY, TO THE LOWEST RESPONSIBLE BIDDER The project includes the excavation of large open detention ponds, and new storm drain lines connecting between the new cells and existing storm drain lines within the Auburn Municipal Airport, discharging to an existing storm drain in 30th St. NE. This project represents the first of two eventual phases of the overall expansion of the facilities. Bid opening for this project was held at 11:00 AM today. Bid tab summaries and a recommendation for award pending verification of contractor-references were handed out to the Committee members. Storm Engineer Carlaw Staff recommended awarding only Schedule A to Northwest Construction at this time. It was moved by Poe, seconded by Cerino, that the Consent Agenda be approved. Motion carried. '111. ISSUES A. ORDINANCE NO. 5274 AMENDING AUBU~RN CITY CODE CHAPTER 10.36.500 ENTITLED "PASSENGER LOADING ZONES" The purpose of the Ordinance is to create a loading zone on a portion of the east side of "L" Street SE, beginning at the intersection of 7th Street SE and proceeding north 30 feet. The street is adjacent to the King County Housing Authority Development, which houses a number of physically challenged individuals who have requested a loading zone to accommodate their transportation needs. It is not feasible to provide handicap parking in this area, since it would allow continuous parking, further exacerbating the transportation access problems in this area. There was no discussion. It was recommended by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5274. Motion carried. B. ORDINANCE NO. 5258 APPROVING FREIGHT MOBILITY STRATEGIC INVESTMENT FUNDS (FMSIB) FOR THE SOUTH 277TM STREET PROJECT The Ordinance approves the appropriation and expenditure of $13,800,000 of Freight Mobility Strategic Investment Board funds and authorizes the Mayor to execute a Local Agency Agreement Supplement between the City and the Washington State Department of Transportation in the amount of $3,800,000.. It further authorizes the Mayor to execute any future supplemental agreements required for obligation of the remainder of the $13,800,000 once construction authorization is received. Expenditures planned for this funding will not be spent PUBLIC WORKS COMMITTEE MINUTES AUGUST 30, 1999 Page 3 of 6 until confirmation of funding status after the 1-695 vote in November. There was no discussion. It was recommended by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5258. Motion carded. C. ORDINANCE NO. 5281 AUTHORIZING THE CITY ATTORNEY TO PREPARE PETITIONS FOR CONDEMNATION AS NECESSARY TO SUPPORT CITY PROJECTS PR 529 (3RD STREET SW) AND PR 562 (SOUTH 277TM) Committee members were given a newly revised draft Ordinance based on review by City Attorney Reynolds who had determined that a specific ordinance for each action is required rather than an ordinance granting authority for all condemnations related to these two grade separation projects. Ordinance No. 5281 authorizes the City Attorney to prepare petitions for condemnation for the King County Superior Court for the acquisition of tax parcel numbers 132104-9065 and 395440-0160, Washington State Department of Transportation numbers 1-16527 and 1-16528 for the construction of PR 529, SR18/'C' Street SW Interchange and 3~d Street SW Grade Separation Project. These parcels are adjacent and have the same owners. Right-of-way acquisition for this project involves the purchase of 27 properties and relocation of inhabitants, following the federal policies and procedures for the negotiation and purchase of these properties, and relocation of the inhabitants. Currently there are eleven remaining partial acquisitions that staff is working on to complete the right-of-way purchases. City Staff has attempted to negotiate with the owners of the above parcels with limited success. The offer made for the partial acquisition and easement is in the amount of $3,757 for both parcels. The property owners have indicated that they do not wish to sell unless the City will agree to approve a grading permit for the remaining portion of these parcels. At this time the owners have not applied for the grading permit. This draft Ordinance will be revised and become two separate ordinances, one for each parcel, each listing the parcel addresses for each parcel forward to the Council. It was recommended by Poe, seconded by Cerino, that the Committee recommend Council adopt Ordinance No. 5281. Motion carried. IV. INFORMATION OR DISCUSSION A. RIGHT-OF-WAY AGREEMENT WITH METROPOLITAN KING COUNTY FOR SOUTH 277TM STREET SEWER IMPROVEMENTS City Engineer Dowdy explained that initially it was thought that a complete Right-of- Way Agreement would be required. Research has shown that the necessary PUBLIC WORKS COMMITTEE MINUTES AUGUST 30, 1999 Page 4 of 6 underlying authorities are currently in place under an existing agreement with Metro. Staff is in process of working with Legal to craft a Hold Harmless Agreement with Metro for this specific project. B. STORM DRAINAGE COST OF SERVICE STUDY Storm Engineer Tim Cadaw began with a brief presentation on the overhead reviewing the initial storm rate fees, noting that there have been no increases since 1995. The CCS was completed to determine the actual cost of providing stormwater services, to ensure all customers are allocated their equitable share of the cost of the services, that the utility has adequate financial resources to maintain existing storm facilities, and to pay for new capital projects and to complete a Rate Study. Cathy Carr of CCA, a City Consultant, reviewed the fixed and variable costs associated with the fees giving examples of how decisions were made. Discussion ensued regarding 80% vs. 20% runoff from pervious areas based on a technical memorandum done by Pacific Groundwater Group. Allocation of Costs to Categories of Service and Customer Classes was reviewed. The storm utility goal is to have 3.6 million in rate generated funds. Pervious costs account for about 1/3 of the total costs of the utility. City watersheds were included in the pervious area totals. Rates for sites with onsite facilities such as infiltration detention and water quality facilities reflect the reductions in costs avoided by the storm water utility. Single-family residences are currently contributing 14-15% of operating revenue since 1995 and the non-single family items are paying the remainder. Proposed philosophy for rates would be based on a pervious and impervious ESU (equivalent service units) and a base rate. Cathy Carr reviewed five scenarios highlighting the differences between the different philosophies including a phased in cost of services. Carlaw explained that the driving philosophy is that all customers pay for their fair share. In response to Committee questions it was clarified that gravel areas will be considered pervious. The proposed plan also included an incentive for those who have on-site facilities and eliminate the multiplier, long considered as a controversial penalty. Whereas the current rates involve more penalties than incentives, staff prefers the new philosophy that offers incentives rather than penalties. Comparison examples of storm drainage monthly rates for City properties, local businesses and homes were handed out and reviewed by the Committee. Discussion regarding the storm CFP and capital budget occurred. Committee members discussed rate costs for single families and how this change will spread costs out to single-family residences. Committee members asked that staff return with information at the next meeting including an explanation of how storm runoff calculations were determined, the list of services provided to customers, other possible scenarios and to visit the concept of a cap to single-family residence costs. The Committee asked to see a draft copy of the Capital Facilities Plan and how this level of financing and capital spending relates to the annual principal and interest on proposed bond sales at the next meeting. PUBLIC WORKS COMMITTEE MINUTES AUGUST 30, 1999 Page 5 of 6 There was a bdef discussion at this point regarding when to hold the next Public Works Committee. It was decided to move the meeting to 3:30 PM Wednesday, September 15% EXECUTIVE SESSION Mayor Booth recessed the meeting to have an executive session, which was called at 6:35 PM in order to discuss a matter of real estate. The meeting was reconvened at 6:48 PM. 'C. STREET DELAY AGREEMENTS Public Works Director Engler and City Engineer Dowdy reviewed the progress that has been made in the last year towards establishing a tickle system for Street Delay Agreements. The Committee was informed that recently there has been a defaulted street delay agreement and staff has been working with Legal to determine what the process is to follow for enforcement. Legal is reviewing current City code to determine if there is authority to have improvements built and a lien posted against the property. Discussion centered on LID enforcement as an option, with City funding participation. Staff will continue to do research and return to the Committee with another update. D. GERTRUDE JONES' PROPERTY Withdrewn from the agenda. E. RESOLUTION NO. 3113, INTERLOCAL AGREEMENT BETWEEN THE CITY, KING COUNTY METRO, AND SOUND TRANSIT, FOR CONSTRUCTION OF REGIONAL TRANSIT CENTER Public Works Director Engler explained that Planning Director Paul Krauss took the resolution for approval to PCDC and that is was on this agenda to inform the Committee members. Special Projects Manager Jack Locke who reviewed the contract and the various signing authorities of King County and Sound Transit. Sound Transit approved the agreement in concept last Thursday giving staff authority to sign the actual contrect document. Mr. Locke called the Committee's attention to several specific contract sections of concern. Funding issues were addressed by Mr. Locke and discussed in depth by the Committee. It was noted that Sound Transit has approval at this time from Burlington Northern Santa Fe Railroad and intends to start demolition of several buildings as soon as possible. There was a general discussion of Sound Transit progress on the total project. PUBLIC WORKS COMMITTEE MINUTES AUGUST 30, 1999 Page 6 of 6 F. CAPITAL PROJECT STATUS REPORT There was a bdef discussion regarding the timing of 8th St. NE paving and the Muckleshoot Indian Tribe EIS that has recently been released. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:34 p.m. CB/bd REF. H:\ENGINEER\E99\E99-910 (E:\MINUTES\99PW8-2)