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HomeMy WebLinkAbout10-11-1999 CITY OF'AUBURN PUBLIC WORKS COMMITTEE MINUTES OCTOBER 11, 1999 I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in.attendance were Mayor Booth, Committee Chairman Rich Wagner and Council/Committee member Fred Poe. Council/Committee member Gene Cerino's absence was excused. Staff in attendance were Public Works Director Chdstine Engler, Finance Director Diane Supler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Project Engineer Ingdd Gaub, Traffic Engineer Steve Mullen, Transportation Planner Joe Welsh, Utilities Engineer Dwight Holobaugh, Water Utility Engineer Lara McKinnon, Sewer Utility Engineer Jeff Roscoe, Water Quality Programs Coordinator Chds Thorn, and Engineering Aide Pam Miller. Guests in attendance were Bdan Winslow and Liz Warman from The Boeing Company, and Gary Cline, Larry Bradbury, and Dutch Randall representing Water Distdct No. 111. II. CONSENT A. PERMISSION TO ADVERTISE PR 529E, 'C' STREET SW/3RD STREET SW DEMOLITION For the purpose of these minutes, this item was discussed after InformatioNDiscussion Item A. Project No. PR 529E is a portion of the overall 3rd Street SW Grade Separation Project, and is for the purpose of completing abatement and demolition of the remaining vacant buildings located' within the project site. It is estimated that the demolition project will begin construction in late December 1999/eady January 2000 and be completed by the end of February 2000. In response to a question from the Committee, Project Engineer Ingdd Gaub stated that the abatement involved in the project is for removal of asbestos and lead paint in the houses being demolished: The removal of underground storage tanks from " the Thoroughbred site has been completed. B. AWARD CONTRACT 99-18, PR 0013 C9013, 'J' STREET SE IMPROVEMENTS, TO RODARTE CONSTRUCTION ON THEIR LOW BID OF $146,930 Project No. R'{ 0013 C9013 will construct a paved roadway to provide local access to Les Gove Park, the new King County Library and several businesses. The roadway will function as a non-residential local access, but will be modified to emphasize the local access aspect of the road with enhanced landscaping and pedestrian facilities. PUBLIC WORKS COMMITTEE MINUTES OCTOBER 11, 1999 Page 3 of 8 the City or WSDOT. Ordinance No.. 5297 amends Ordinance No. 5266 by authorizing the Mayor to execute a Highways and Local Programs State Funding Agreement in the amount of $10,000,000, and further authorizing the Mayor to execute any future supplemental agreements required for completion of phases of the project including but not limited to design, right-of-way, and construction, and limited to the total amount of $10,000,000._ These funds will be used to prepare and implement the SR 18/C Street SW Ramp Modifications/3rd Street SW Grade Separation project, and are being matched with funds from a combination of state and federal grants, and the future Port of Tacoma and Burlington Northern Sante Fe Railroad intedocal agreements. Project Engineer Gaub confirmed that the numbers being presented are the same as before; it is simply a matter of executing a state funding agreement rather than a federal funding agreement as presented in the odginal ordinance. It was moved by Poe, seconded by Wagner, that the Committee recommend Council adopt Ordinance No. 5297. Motion carried. B. ORDINANCE NO. 5298 REVISING ACC CHAPTER 12.60 ENTITLED RIGHT-OF- WAY PERMITS Ordinance No. 5298 authorizes amendments to Aubum City Code Chapter 12.60 entitled Right-of-Way Permits. The proposed changes retain the non-refundable application fee of $25, set forth permit fees to recover administrative costs, establish a refund policy for right-of-way use permits, and establish a non-refundable permit fee for street banners. City Engineer Dowdy reviewed the proposed changes. He stated that administrative costs for review and processing of right-of-way applications are included in the application fee, while the permit fee will allow the City to recoup costs for field staff to set up or inspect barricades or other traffic control measures. The labor costs would be determined consistent with existing ACC 3.18. -. Discussion was held on the labor rates set forth in ACC 3.18, dudng which Council/Committee member Poe stated his opposition to reimbursable labor rate that was 1.8 times the direct labor rate. Finance Director Supler stated that Assistant Finance Director Shelley Coleman has spent considerable time performing an audit of the City's labor rates and it was suggested a presentation be made to the Committee in regard to her labor rate analysis. City Engineer Dowdy interjected that Public Works staff had met with Coleman and, as a result, the Public Works Department has adjusted some of the rates used internally. It was the consensus of the Committee that the right-of-way permit fees be limited to a maximum of $500. PUBLIC WORKS COMMITTEE MINUTES OCTOBER 11, 1999 Page 5 of 8 Lower daycare rate to $2.50 Have one rate for walk-in and drive-in banks, or further distinguish ddve-in banks based on number of lanes - Include a rate for high schools - Include a category for gas stations without mini-marts' - Include a category for motel - Include a category for senior housing/retirement community In addition, the Committee asked staff to explore a way to differentiate rates between new and used car sales, taking into account lot area and garage space. Mr. Winslow, representing The Boeing Company, was asked for his input in regard to the industrial/commercial rates. After confirming that the transportation impact fees would take the place of the current traffic mitigation process (requiring construction of a signal, for example), he stated that he did not feel the rates were onerous, and believed the industrial rate and office building rate were reasonable and appropriate. Public Works Director Engler pointed out that section 19.04.050, Independent Fee Calculations, should be changed to reflect that it is the trip generation rate, not the cost per trip, that can be challenged. The Committee concurred. In order to allow for sufficient time to make the revisions to the code and rate schedule as discussed at the meeting, Director Engler stated that the Ordinance and attachments would not be included in the agenda packet, but would be distributed to Councilmembers by the end of the week, under separate cover. It was moved by Poe, seconded Wagner, that the Committee recommend Council adopt Ordinance No. 5300. Motion carded. D. ORDINANCE NO. 5302, REVISING ACC CHAPTER 13.20 ENTITLED SEWERS AND IMPLEMENTING A RATE INCREASE The City has completed the 1999 Cost' of Service and Rate Study to determine the cost of service and associated rate revenues required to serve City of Aubum's '- sanitary sewer customers. The City has also taken this opportunity to correct inconsistencies and contradictions with ACC 13.20.010, 13.20.060, 13.20.070, 13.20.080, 13.20.090, 13.20.095, 13.20.160, 13.20.170, 13.20.250, 13.20.270, 13.20.290, 13.20.300, 13.20.310, 13.20.390, 13.20.440, and 13.20.460. Ordinance No. 5302 attempts to correct and clarify Aubum's City Code and adjust the sanitary sewer rates to provide proper revenue for future operation, maintenance, and expansion of Aubum's sanitary sewer conveyance system. Finance Director Supler had to leave prior to discussion of this issue; however, she did state that she is waiting for a determination from the City's bond counsel as to PUBLIC WORKS COMMITTEE MINUTES OCTOBER 11, 1999 Page 7 of 8 again in 1999. She explained how the percentages of costs are dedved and how they are allocated between customers and she reviewed the working capital budget. She stated that most of the projects being constructed between 2000 and 2003 will benefit all customers. When asked if other treatments, such as phosphate treatment, were considered rather than aeration for the CCF, McKinnon responded that an alternatives analysis was performed; however, while the initial cost for' chemical treatment is less, the operating and maintenance costs are more. In addition, the $5.8 million cost for the CCF that was used in previous presentations and discussions represented construction costs only, and did not include predesign and design. The project is currently at 30% design and an independent firm has been hired to review the design process. In 'response to the apparent rise in CIP projects, as represented in the 1995 Comprehensive Water Plan, from 2000 to 2003, as provided with the Water COSS and CFP, Director Engler stated that she had not looked at the 1995 Comprehensive Water Plan to see what the dse could be attributed to. The projects proposed in the CFP are necessary. She stated a Comprehensive Water Plan Update is due out in 2000. She also indicated it is the City's intent that future cost of service allocations may allocate capital project costs on a project-by-project basis to different customer classes. As an example, it was pointed out that since wholesale customers such as Water Distdct No. 111 and Covington provide their own water storage, the costs for the Lakeland Reservoir would not be allocated to the wholesale classification. Mr. Cline said that Water Distdct No. 111 was looking for a commitment from the City to set some kind of schedule or process whereby these issues can be looked at more thoroughly in 2001 and 2002. He encouraged more use of Public Works Trust Fund moneys and asked the Committee to task someone with the responsibility for working with Water Districts No. 111 and Covington to look at the CFP and explore deferment of some projects to spread the costs. Council/Committee member Poe said that he would like to go through the CFP in detail, project by project, keeping in mind the IA2 agreement and matters pertinent to Water Districts No. 111 and Covington, and requested, specifically, that the CCF project be presented by the design consultant to the Public Works Committee in detail. Chair Wagner asked Director Engler to meet with Poe to determine the detail of information he would like to see, and asked that within the next week, she set a schedule for a detailed review of the CFP with the Committee 'that .includes discussion of the sequence of projects, justification for the sequence, funding sources, and how costs were dedved. Chair Wagner also asked that Water Districts No. 111 and Covington be informed of the Committee meetings at which these presentations would be made. B. CONSUMER CONFIDENCE REPORT For the purpose of these minutes, this item was discussed after Issue Item B. Water Quality Programs Coordinator Chris Thom bdefly reviewed the consumer confidence report, which is required for all Group A water systems under the 1996