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HomeMy WebLinkAbout11-08-1999CITY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 8, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. ThOse in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, Finance Director Diane Supler, Assistant Finance Director Shelley Coleman, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Water Utility Engineer Lara McKinnon, Project Engineer Joe Bangah, Assistant Project Engineer Evelyn Choe, and Engineering Aide Pam Miller. Guests in attendance were Keith Parker, Kennedy/Jenks, and Larry Bradbury, Water District No. 111. II. CONSENT A. PUBLIC FACILITY EXTENSION DELAY AGREEMENT FOR STREET LIGHTS ON SE 312TM STREET' W.E. Ruth and Jerry W. and Janet Prouty have made a public facility extension delay application (FAC0003-99) for plat improvements on property abutting substandard streets (SE 312th Street). They are requesting deferral of street light improvements. City Engineer Dowdy stated that the delay agreement is a standard agreement and applies only to 312th Street, which is outside of the plat where the County currently has no curb, gutter, .sidewalks, or street lights. All streets inside the plat will require these improvements with plat development. B. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. AG-C-74 WITH CONSOER TOWNSEND ENVIRODYNE ENGINEERS INC. 'The original agreement was approved on November 2, 1998, for $8,500, paid entirely by the developer. Evergreen Tucci Partners, LLC, the new owners of the Lakeland Community, have deposited an additional $10,000 that will directly fund this amendment to continue the review of the Lakeland Sanitary Sewer Study. Chair Wagner asked if the amount to be paid by the developer is open ended. City Engineer Dowdy explained that the amount paid by the developer is based on how rfiuch review is needed. The City keeps track of review charges and requests the developer to deposit additional funds based on the consultant's estimates. C. PERMISSION TO ADVERTISE PROJECT NUMBER C9005, WELL 2 AND WELL 6 This project includes demolition of the existing Well 2 facility, which is outdated and not to electrical code, and construction of a new joint facility for Well 2 and Well 6. The project will also include installation of the well pumps, and procurement of two booster pumps, and variable frequency drive (VFD) units. One of the pumps and VFDs will be used as a temporary booster pump to deliver water from Well 6 to the system until the Corrosion Control Treatment Facility (CCTF) is complete. Both procured booster pumps will be used PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 8, 1999 Page 2 of 6 as clear well pumps in the CCTF. Both the corrosion control project (PR 629) budget and the IA2 project budget fund this project. The project schedule is critical due to the Department of Ecology requirements. Water Utility Engineer McKinnon gave an overview of the Well 2 and 6 project and howit ties in with the CCTF. The initial project scope included Well 6 in the IA2 Project, with the goal of beneficial use of the well by June 2000. Kennedy Jenks was contracted to design Well 6. Simultaneously, EES was preparing Phase 1, 30% design, of the CCTF project, and recommended rehabilitation of Well 2, which is located adjacent to Well 6 in Fulmer Field. The project scope for Kennedy/Jenks has been revised to include both Well 2 and Well 6; new well pumps to pump to the CCTF towers and new electrical/telemetry for CCTF operations. Chlorination, backup power for Well 2 and 6, and blending of Well 7 will occur at the CCTF. McKinnon presented a hydraulic profile and reviewed the project schedule and budget. The revised project scope is within the project budget, and it was clarified that none of the costs for the rehabilitation of Well 2 are being charged to the IA2 partners. In regard to the CCTF, EES is currently in the process of completing the 30% design report for the City and Department of Health. Keith Parker, Design Consultant for Kennedy Jenks, stated that one of the main challenges for the project will be to keep Well 2 on line and operating while the new facility is built around it. He has met in the field with City construction and operations staff to work on this challenge. A question was raised as to whether or not aeration is the best type of treatment. Parker responded that his firm's two primary quality assurance reviewers for the CCTF project determined that, while both aeration (air stripping) and caustic will work, aeration is the preferred method. Copies of the reviewers' r~sum~s were distributed. He stated that aeration has the added benefit of removing radon and VOCs, which could be an issue for those who use caustic. Caustic is less.expensive in cases where you have an existing well and no changes are needed to the pump; however, when building new facilities, there is no longer a cost advantage. Also, safety concerns arise with caustic systems, particularly if a worker gets familiar with the system and forgets to put on a face shield. Parker was asked about the regulations pertaining to pH and radon remaining constant or becoming more stringent, and if there was anything on the horizon that could change. He replied that he does not foresee any changes to the regulations pertaining to pH levels, and there are no proposed rules for radon at this time. McKinnon stated that there have been no hits for radon at the City's wells. McKinnon stated that Olympia has a CCTF facility very similar to the one that will ~be constructed in Auburn. It was suggested a tour be arranged following the 60% desig'n presentation that is tentatively scheduled for January. Public Works Director Engler reminded the Committee that the schedule to get the contract awarded before Christmas is very tight, and that the plan is to accept proposals from potential contractors, and use those proposals to qualify bidders. It is anticipated the contract for Wells 2 and 6 will be awarded t at the December 20 h Council meeting. D. AWARD CONTRACT 99-18 FOR PROJECT NO. C9013, J STREET IMPROVEMENTS, TO R.W. SCOTT CONSTRUCTION A revised agenda bill was distributed to the Committee recommendi. ng Contract 99-18 be awarded to R.W. Scott Construction on their low bid of $136,004.80. The project will provide a paved roadway to provide local access to Les Gove Park, the new King County PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 8, 1999 Page 3 of 6 Library and several businesses. The roadway will function as a non-residential local access, but will be modified to emphasize the local access aspect of the road with enhanced landscaping and pedestrian facilities. E. CHANGE ORDER # 2, PR548, B STREET LID A revised agenda bill reflecting correct budget amounts was distributed to the Committee. This project provides for the construction of PR 548, 'B' Street NW Street Improvement (LID #347). The major items of work include approximately 2,000 LF of 24-foot wide half- street, including curb and gutter, sidewalk, illumination, channelization, storm drainage system, and off-site wetland mitigation. The entire project, including cleanup, is scheduled to be completed by the end of November. Change Order #2 covers three items: (a) replace the existing storm with 18-inch ductile iron pipe due to shallow cover and grade conflict with a 16-inch existing water main; (b) remove and reinstall an 8-inch storm system from the existing catch basin in the parking lot into a new catch basin in order to get a functioning drain system; (c) design changes required that increased the pipe size to 18-inch DI, which then required larger catch basins at two locations. Staff does not anticipate any further change orders. F. FINAL PAY ESTIMATE #5 TO CONTRACT 98-21, WITH KAR-VEL CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJECT NUMBER C8016, 8TM STREET NE This project constructed approximately 1,650 feet of 12-inch waterline on 8th Street NE from Auburn Way North to "K" Street SE to improve east-west flows in this area of the City. A 5-foot paved pedestrian facility along the north side of 8th Street was also constructed as a part of this project. The first change order was due to an undocumented abandoned 3-inch steel waterline running most of the length of the project and an incorrect location of a waterline terminus on record drawings of construction activities associated with the construction of the Fred Meyer complex several years ago. The last change order also provided an overlay of the street surface that was not in the original contract. It was noted that this was a popular project that received a lot of positive support from the community and has been "cheered" in the South County Journal. There will be a need to adjust the year-end budget; however, this was anticipated when the decision was made to overlay the entire street. G. FINAL PAY ESTIMATE #-4 FOR CONTRACT 98-32 AND ACCEPT CONSTRUCTION OF PR529D, SUNBREAK/THOROUGHBRED DEMOLITION PROJECT A copy of the final pay estimate, which had been inadvertently left out of agenda packet, was distributed to the Committee. This was a small portion of the overall project PR 529, 3rd Street Grade Separation Project, and was located at 309 'C' Street SW, within the proposed alignment for 'C' Street SW. The project involved the demolition and clean up of the existing building on this property, which was purchased by the City in 1997. The property had 3 Texaco underground storage tanks that were removed. One of these tanks was leaking and there was associated clean up of the soils. The costs for this cleanup are approximately $56,000 and the City will seek reimbursement from Texaco. PUBLIC WORKS COMMITTEE MINUTES , NOVEMBER 8, 1999 Page 4 of 6 It was moved by Poe, seconded by Cerino, that the Committee approve the Consent Agenda. Motion carried. III.ISSUES A. ORDINANCE NO. 5312 AMENDING ACC 10.12.120 TO REDUCE SPEED LIMIT ON A PORTION OF AUBURN WAY SOUTH Ordinance No. 5312 will amend Auburn City Code 10.12.120 to reduce the speed limit from 45 mph to 35 mph on Auburn Way South from 17th Street SE to Poplar Street SE. The reduction in the speed limit will create a consistent speed limit of 35 mph on Auburn Way South from East Main Street to Poplar Street SE. With the additional commercial development and increased traffic volumes in the area between 17th and Poplar Streets, the consistent speed limit should smooth traffic flow and reduce accidents and accident severity. It was moved by Poe, seconded by Cerino, that the Committee recommend City Council adopt Resolution No. 5312. Motion carried. B. ORDINANCE NO. 5314 AMENDING ACC 13.20, "SEWERS," TO CLARIFY PERMIT APPLICATION FEE AS A DEPOSIT Ordinance No. 5314 amends Auburn City Code Chapter 13.20 entitled "Sewers" to clarify the non-reimbursable permit application fee as a non-refundable deposit to be credited against the permit fee at the time the permit fees have been calculated and the permit is to be issued. It was moved by Poe, seconded by Cerino, that the Committee recommend City Council adopt Resolution No. 5314. Motion carried. IV. INFORMATION OR DISCUSSION A. LABOR RATES ANALYSIS Finance Director Supler stated that the Finance Department had performed an audit of the labor rate and how it was derived. She commented that the current rates go back in time to about 1994. As a result of the audit, the Finance Department is proposing changes to the labor rate and the way it is derived. · Assistant Finance Director Coleman gave a presentation on the current system and rate, which is now charged at 1.9 x the direct labor rate. The audit showed that vacation and holiday leave are included twice in the rate, and indirect rates are being charged for employees, such as support staff, who are already being charged to Street and Utility funds. Lengthy discussion was held on how the current rate is derived, versus the way the proposed rate would be derived. The proposed rate would lower the overhead by approximately $10 per hour for an employee with a direct labor rate of $16.80 per hour and is estimated to impact general fund revenue by about $70,000 per year. PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 8, 1999 Page 5 of 6 In response to a question about how 3% was calculated for indirect salary, Supler stated they would take another look at outside projects and the indirect salary rate, and will come back to the Committee with a refined proposal. B. UPDATE ON OLYMPIC PIPELINE STRATEGY City Engineer Dowdy reviewed a map of the Olympic Pipeline and reported on a recent forum he attended regarding pipeline safety. The Olympic Pipeline does run through part t of the City, coming in at South 277 h Street. It crosses City right-of-way in a number of places, but most are not very populated until it gets to the west hill area near Federal Way. Dowdy distributed a packet of information for Committee members to read, stating that one of the main points made at the forum was that there has been little concern for public safety in regard to pipelines. The major focus has been on spills. The Olympic pipeline was constructed in 1965 and was not inspected until the Bellingham incident. In addition, there are few options for cities that want to regulate pipelines in their area. One option is for cities to require right-of-way agreements. The City, at this time, does not have an agreement with Olympic, and Dowdy is researching whether or not the County had one with them prior to County property being annexed to the City. At the recent forum, which was sponsored by the Association of Washington Cities, three committees were formed: Legislative, Franchise, and Public Affairs. Dowdy signed up for the Franchise Committee and will continue to be involved in this issue. C. UPDATE ON ESA 5-YEAR ASSESSMENT AND 4(d) SCHEDULE City Engineer Dowdy reported that there is no 4(d) rule at this time. The Tri-County perspective is that there will be Phase 1 and Phase 2 which will begin with a 4(d) rule going into effect in mid 2000. A question was raised as to whether or not the City's stormwater outfalls would be affected. Director Engler responded that they probably would, however, if they adopted BMPs (Best Management Practices), they would be similar to the City's stormwater design and construction standards that we already have in place. Certifying that we are using these standards would give the City 4(d) coverage. Engler also stated that the Tri-County's perspective of a 4(d) rule actually being enacted is more optimistic than that of WWUC, with which she regularly corresponds. D. CAPITAL PROJECT STATUS REPORT A revised copy of the Project Status Report was distributed. Senior Engineer Selle pointed out that the report now shows a life-cycle budget versus estimated cost information. Chair Wagner suggested the column for Budget Status be dropped from the spreadsheet, since they will get a good idea of the budget status by comparing the Total Budget and Total Estimated Cost columns. Brief discussion was held on the following project: #22. Terrace Drive Sidewalk/Illumination - The project is on track to bid in January. The road is currently open, but there have been periodic closures at the top of the hill where the City is constructing the 316th half street. PUBLIC WORKS COMMITTEE MINUTES , NOVEMBER 8, 1999 Page 6 of 6 Council/Committee member Poe asked if a conclusion has been reached regarding the Terrace View issue and commented that he would hope the City does not let construction start without procuring the easement. Director Engler stated that staff is currently researching the legal description of the easement parcel, and that the City Attorney is generating a draft agreement that will go to PCDC for action and to the Public Works Committee for information. The agreement is supported by and references two other agreements dealing with stormwater and Lake Tapps Parkway issues and cannot move forward until they are provided. Council/Committee member Poe also asked about OB Sports. Director Engler responded that she had received a letter from Charlie Rowe stating that he would contact her when he returned from vacation the week of .October 25, however, she has not heard from him. The recent status was that OB Sports was to prepare materials and get them to Tom Mortimer, the City's Water Rights Attorney, who would review them and forward them to the City for staff review. So far he has not received anything from them. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:22 p.m. PM/bd REF. H:\ENGINEER\E99\E99-1247 (E:\MINUTES\99PW11-1 )