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HomeMy WebLinkAbout11-22-1999CITY OF AUBURN PUBLIC WORKS COMMITFEE MINUTES NOVEMBER 22, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Council/Committee member Fred Poe. Staff in attendance were Public Works Director Christine Engler, Planning Director Paul Krauss, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mullen, Water Utility Engineer Lara McKinnon, Capital Facilities Accountant Lanny Petitjean, Engineering Aide Pam Miller. Guests in attendance were Les Hoffer, Muckleshoot Indian Tribe; Jon Cheetham, Greg O'Farrell, and Mary J. Urback, Terrace View Development; Larry Bradbury and Gary Cline, Water District No. 111. II. CONSENT A. RIGHT-OF-WAY USE PERMIT 99-33, FROM THE AUBURN CHAMBER OF COMMERCE FOR THEIR ANNUAL CHRISTMAS PARADE AND SANTA HOUSE Right-of-Way Use Permit 99-33 would allow the Auburn Area Chamber of Commerce to use Main Street on Saturday, December 4, from 3:30-6:00 p.m. for the annual Christmas Parade and tree lighting ceremony, and B Street SE from Main to the Safeway parking lot from November 24 to December 28 for the Santa House. They also request a permit to allow a banner to be hung over Main Street from Monday, November 22, until after the event. There was no discussion. It was moved by Poe, seconded by Cerino, that the Committee approve the Consent Agenda. Motion carried. III. ISSUES A. RESOLUTION N0. 3128 AUTHORIZING AN AGREEMENT WITH HENDERSON, YOUNG AND COMPANY FOR SERVICES RELATED TO CONCURRENCY AND TRANSPORTATION IMPACT FEES Resolution No. 3128 authorizes the Mayor and City Clerk to execute an Agreement for Professional Services with Henderson, Young and Company. The firm will create a concurrency ordinance and concurrency management system for the City. The firm will also conduct an impact fee rate study, recalculate the City of Auburn's average cost per trip, and create an updated impact fee rate schedule for transportation. The term of the agreement is until the scope of work is completed or a maximum of 120 days from receipt of notice to proceed, whichever is less. Traffic Engineer Mullen stated that traffic modeling is being done by T-Model Corporation, and that Henderson, Young will take those costs and go back and refine what the mitigation fee cost is per new trip. In response to a question about what the firm will physically do, Mullen responded that they will look at the CFP, determine which of those projects provide additional capacity, and what capacity is assigned to land use development within the City. The concurrency ordinance is necessary to implement the impact fee system. In looking at PUBLIC WORKS COMMITTEE MINUTES November 22, 1999 Page 2 of 4 a draft ordinance, it defines vested development, exempts some development, and determines when a development actually passes concurrency. In response to a question from Poe, Mullen responded that adjustments may have to be made each year, but not at this level of detail. In future years, staff should be able to determine adjustments. It was moved by Poe, seconded by Cerino, that Committee recommend Council adopt Resolution No. 3128. Motion carried. B. RESOLUTION NO. 3130 AUTHORIZING A LOCAL AGENCY RAILWAY AGREEMENT WITH THE UNION PACIFIC RAILROAD COMPANY FOR IMPROVEMENTS TO THE GRADE CROSSING AT 37TM STREET NW AND THE UP RAILROAD LINE Resolution No. 3130 authorizes the Mayor and City Clerk to execute a Local Agency Railway Agreement with the Union Pacific Railroad Company (UPRR). On March 15, 1999, City Council adopted Ordinance No. 5217 authorizing $217,388 in federal funds, with City matching funds of $3,204, of which $2,095 will be paid with WUTC funds, thereby reducing the match to $1,109. The funds are to be used for the construction of cantilever mounted signals and gates at the grade crossing of 37th Street NW and UP railroad line. The construction work will be performed by the UPRR. In order for them to perform the work, a Local Agency Railway Agreement between the City and the UPRR is required. There was no discussion. It was moved by Poe, seconded by Cerino, that Committee recommend Council adopt Resolution No. 3130. Motion carried. IV. INFORMATION OR DISCUSSION A. WATER UTILITY CAPITAL FACILITIES PLAN (CFP) For purpose of these minutes, this item was discussed prior to the Consent agenda. Water Utility Engineer McKinnon distributed the Water Utility's CFP Projects and Financing Plan for 2000-2005 and a CFP Project Detail. She briefly discussed the 1998 CFP, which was approved on November 16, 1998. Next, McKinnon reviewed each project proposed in the CFP Plan for each year, from 2000 to 2005. In response to a question from Chair Wagner, McKinnon responded that Project #15, Water Resource Management Options, does not currently reflect funds for ESA issues. In the year 2000 budget, the Public Works Department has allocated $50,000 from the Water Utility to supplement the general fund for programmatic issues. It is likely that funds for ESA issues will show up in #15 in the future. In response to a question about the Academy area rezone, she responded that it is not a capacity project, but will improve service to the entire area. Chair Wagner stated he believed the Adventist Academy is getting more aggressive in their plans for development, and he expressed concems about capacity. Public Works Director Engler said that during the next year's working support of the Comprehensive Water Plan update, staff will be analyzing the City's water supply using Puget Sound Regional Council numbers for service areas, rather than looking at land use dedications. As staff gets to each service area, land use will be looked at to see what individual adjustments need to be made. More information on this will be available as the analysis proceeds. The Lakeland Reservoir was discussed, with Engler stating that the reservoir is necessary to ensure redundant water supply so that PUBLIC WORKS COMMITTEE MINUTES November 22, 1999 Page 3 of 4 Comp Plan requirements can be met as development places increasing demands on the system. A question was raised about how much of the $4 million cost of the reservoir would be paid by other purveyors. McKinnon responded that $1.6 million is anticipated from other purveyors and that she has some other ideas for funding, including .the Public Works Trust Fund. There is also a possibility that a joint use facility could be built with the City of Bonney Lake, who will be providing water service to the Lakeland South area located in Pierce County, would be interested in a portion of the capacity of the facility. Council/Committee member Poe stated that he would like more detailed discussion at a future meeting on Projects #5 (Future Water Supply Management), #11 (Comprehensive Planning), and #15 (Water Resource Management Options). McKinnon suggested the discussion take place after PGG has finished the model and staff has a better understanding of what is needed in the management plan. The intent is to have PGG at the first Committee meeting in February. Aquifer Characterization Reports were distributed to the Committee. Engler stated that at a recent South County Regional Water Association (RWA) meeting attended by McKinnon, there was discussion concerning Covington Water District's intention to no longer buy water from Auburn. There was much speculation among the other water districts about being able to buy Covington's portion of water from Auburn. McKinnon interjected that Covington was not present at the RWA meeting, and that it was staff from the City of Kent who asked why Covington had stopped using our water. She further stated that she has looked into their usage records, which is at about 200 gallons per minute, and discovered they have stopped using their booster pump station. This could affect the Water Utility's annual revenue projection by about $500,000 if they continue in this manner. B. CAPITAL PROJECT STATUS REPORT It was noted that bidding for the White River Trail project was extended to December 7. Senior Engineer Selle stated that an addendum was issued to extend the time frame, and that a lot of interest has been expressed in the project. V. OTHER For the purpose of these minutes, this discussion occurred prior to commencement of the published agenda. Jon Cheetham, Greg O'Farrell, and Mary Urback, Terrace View Development, were in attendance to discuss their pre-annexation agreement. Mr. Cheetham reminded the Committee that there are two issues holding up the agreement: the Pierce County Trillium pond and a 380' easement. He stated that they have been unable to get direction from the City and were hoping the Committee would have some ideas for them. He further stated that the City Utilities staff has taken the position that the easement is not going to be obtained by the City, who holds the position that Terrace View obtain the easement. He said that Terrace View has tried to negotiate the easement in good faith with Tucci, but have been unsuccessful. Public Works Director Engler said that about a year ago, when discussing the status of service for Terrace View, it was determined the service would require an extension along East Valley Highway. At about this same time, the City asked Henderson if he would be PUBLIC WORKS COMMITTEE MINUTES November 22, 1999 Page 4 of 4 willing to give the easement in question for a water line, to facilitate the Terrace View development. The City subsequently received a fax of the easement. The Utilities Engineer was asked to locate the original of the easement, since a faxed copy cannot be recorded, however the original was never located. The City's efforts have been twofold: (1) to locate the original of the easement between Henderson and the City; and (:2) to see if Tucci would be willing to grant the easement in advance of finalization of the plat. Mr. Cheetham asked if the City would make a commitment to obtain the easement so that Terrace View could move forward with their pre-annexation agreement, asking for language pertaining to the commitment to be included in the agreement. Chair Wagner stated the normal process is to acquire easements as plats are approved, and that he does not feel it is the Public Works Committee's business to accelerate their project, but that he does favor the easement at the time of final plat approval. Committee/Councilmember Poe stated he believed most Councilmembers would be in favor of the easement at the time of final plat approval. Mr. Cheetham asked that language be included in the agreement to that effect; however, Engler stated a dilemma with including such language arises if the plat is not submitted for finalization for longer period of time. Language in the agreement must account for these types of facts. The City Attorney will continue to work with Terrace View on the pre-annexation agreement. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 6:25 p.m. PM/bd REF. H:\ENGINEER\E99\E99-1297 (E:\MINUTES\99PW11-2)