HomeMy WebLinkAbout11-22-1999CITY OF AUBURN PUBLIC WORKS COMMITFEE MINUTES NOVEMBER 22, 1999
I. CALL TO ORDER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and
Council/Committee member Fred Poe. Staff in attendance were Public Works Director
Christine Engler, Planning Director Paul Krauss, City Engineer Dennis Dowdy, Senior
Engineer Dennis Selle, Traffic Engineer Steve Mullen, Water Utility Engineer Lara
McKinnon, Capital Facilities Accountant Lanny Petitjean, Engineering Aide Pam Miller.
Guests in attendance were Les Hoffer, Muckleshoot Indian Tribe; Jon Cheetham, Greg
O'Farrell, and Mary J. Urback, Terrace View Development; Larry Bradbury and Gary Cline,
Water District No. 111.
II. CONSENT
A. RIGHT-OF-WAY USE PERMIT 99-33, FROM THE AUBURN CHAMBER OF COMMERCE
FOR THEIR ANNUAL CHRISTMAS PARADE AND SANTA HOUSE
Right-of-Way Use Permit 99-33 would allow the Auburn Area Chamber of Commerce to
use Main Street on Saturday, December 4, from 3:30-6:00 p.m. for the annual Christmas
Parade and tree lighting ceremony, and B Street SE from Main to the Safeway parking lot
from November 24 to December 28 for the Santa House. They also request a permit to
allow a banner to be hung over Main Street from Monday, November 22, until after the
event. There was no discussion.
It was moved by Poe, seconded by Cerino, that the Committee approve the Consent
Agenda. Motion carried.
III. ISSUES
A. RESOLUTION N0. 3128 AUTHORIZING AN AGREEMENT WITH HENDERSON, YOUNG
AND COMPANY FOR SERVICES RELATED TO CONCURRENCY AND
TRANSPORTATION IMPACT FEES
Resolution No. 3128 authorizes the Mayor and City Clerk to execute an Agreement for
Professional Services with Henderson, Young and Company. The firm will create a
concurrency ordinance and concurrency management system for the City. The firm will also
conduct an impact fee rate study, recalculate the City of Auburn's average cost per trip, and
create an updated impact fee rate schedule for transportation. The term of the agreement is
until the scope of work is completed or a maximum of 120 days from receipt of notice to
proceed, whichever is less.
Traffic Engineer Mullen stated that traffic modeling is being done by T-Model Corporation,
and that Henderson, Young will take those costs and go back and refine what the mitigation
fee cost is per new trip. In response to a question about what the firm will physically do,
Mullen responded that they will look at the CFP, determine which of those projects provide
additional capacity, and what capacity is assigned to land use development within the City.
The concurrency ordinance is necessary to implement the impact fee system. In looking at
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a draft ordinance, it defines vested development, exempts some development, and
determines when a development actually passes concurrency. In response to a question
from Poe, Mullen responded that adjustments may have to be made each year, but not at
this level of detail. In future years, staff should be able to determine adjustments.
It was moved by Poe, seconded by Cerino, that Committee recommend Council adopt
Resolution No. 3128. Motion carried.
B. RESOLUTION NO. 3130 AUTHORIZING A LOCAL AGENCY RAILWAY AGREEMENT
WITH THE UNION PACIFIC RAILROAD COMPANY FOR IMPROVEMENTS TO THE
GRADE CROSSING AT 37TM STREET NW AND THE UP RAILROAD LINE
Resolution No. 3130 authorizes the Mayor and City Clerk to execute a Local Agency
Railway Agreement with the Union Pacific Railroad Company (UPRR). On March 15, 1999,
City Council adopted Ordinance No. 5217 authorizing $217,388 in federal funds, with City
matching funds of $3,204, of which $2,095 will be paid with WUTC funds, thereby reducing
the match to $1,109. The funds are to be used for the construction of cantilever mounted
signals and gates at the grade crossing of 37th Street NW and UP railroad line. The
construction work will be performed by the UPRR. In order for them to perform the work, a
Local Agency Railway Agreement between the City and the UPRR is required. There was
no discussion.
It was moved by Poe, seconded by Cerino, that Committee recommend Council adopt
Resolution No. 3130. Motion carried.
IV. INFORMATION OR DISCUSSION
A. WATER UTILITY CAPITAL FACILITIES PLAN (CFP)
For purpose of these minutes, this item was discussed prior to the Consent agenda.
Water Utility Engineer McKinnon distributed the Water Utility's CFP Projects and Financing
Plan for 2000-2005 and a CFP Project Detail. She briefly discussed the 1998 CFP, which
was approved on November 16, 1998. Next, McKinnon reviewed each project proposed in
the CFP Plan for each year, from 2000 to 2005. In response to a question from Chair
Wagner, McKinnon responded that Project #15, Water Resource Management Options,
does not currently reflect funds for ESA issues. In the year 2000 budget, the Public Works
Department has allocated $50,000 from the Water Utility to supplement the general fund for
programmatic issues. It is likely that funds for ESA issues will show up in #15 in the future.
In response to a question about the Academy area rezone, she responded that it is not a
capacity project, but will improve service to the entire area. Chair Wagner stated he
believed the Adventist Academy is getting more aggressive in their plans for development,
and he expressed concems about capacity. Public Works Director Engler said that during
the next year's working support of the Comprehensive Water Plan update, staff will be
analyzing the City's water supply using Puget Sound Regional Council numbers for service
areas, rather than looking at land use dedications. As staff gets to each service area, land
use will be looked at to see what individual adjustments need to be made. More information
on this will be available as the analysis proceeds. The Lakeland Reservoir was discussed,
with Engler stating that the reservoir is necessary to ensure redundant water supply so that
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Comp Plan requirements can be met as development places increasing demands on the
system. A question was raised about how much of the $4 million cost of the reservoir would
be paid by other purveyors. McKinnon responded that $1.6 million is anticipated from other
purveyors and that she has some other ideas for funding, including .the Public Works Trust
Fund. There is also a possibility that a joint use facility could be built with the City of Bonney
Lake, who will be providing water service to the Lakeland South area located in Pierce
County, would be interested in a portion of the capacity of the facility.
Council/Committee member Poe stated that he would like more detailed discussion at a
future meeting on Projects #5 (Future Water Supply Management), #11 (Comprehensive
Planning), and #15 (Water Resource Management Options). McKinnon suggested the
discussion take place after PGG has finished the model and staff has a better understanding
of what is needed in the management plan. The intent is to have PGG at the first
Committee meeting in February. Aquifer Characterization Reports were distributed to the
Committee.
Engler stated that at a recent South County Regional Water Association (RWA) meeting
attended by McKinnon, there was discussion concerning Covington Water District's intention
to no longer buy water from Auburn. There was much speculation among the other water
districts about being able to buy Covington's portion of water from Auburn. McKinnon
interjected that Covington was not present at the RWA meeting, and that it was staff from
the City of Kent who asked why Covington had stopped using our water. She further stated
that she has looked into their usage records, which is at about 200 gallons per minute, and
discovered they have stopped using their booster pump station. This could affect the Water
Utility's annual revenue projection by about $500,000 if they continue in this manner.
B. CAPITAL PROJECT STATUS REPORT
It was noted that bidding for the White River Trail project was extended to December 7.
Senior Engineer Selle stated that an addendum was issued to extend the time frame, and
that a lot of interest has been expressed in the project.
V. OTHER
For the purpose of these minutes, this discussion occurred prior to commencement of the
published agenda.
Jon Cheetham, Greg O'Farrell, and Mary Urback, Terrace View Development, were in
attendance to discuss their pre-annexation agreement. Mr. Cheetham reminded the
Committee that there are two issues holding up the agreement: the Pierce County Trillium
pond and a 380' easement. He stated that they have been unable to get direction from the
City and were hoping the Committee would have some ideas for them. He further stated
that the City Utilities staff has taken the position that the easement is not going to be
obtained by the City, who holds the position that Terrace View obtain the easement. He
said that Terrace View has tried to negotiate the easement in good faith with Tucci, but
have been unsuccessful.
Public Works Director Engler said that about a year ago, when discussing the status of
service for Terrace View, it was determined the service would require an extension along
East Valley Highway. At about this same time, the City asked Henderson if he would be
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willing to give the easement in question for a water line, to facilitate the Terrace View
development. The City subsequently received a fax of the easement. The Utilities
Engineer was asked to locate the original of the easement, since a faxed copy cannot be
recorded, however the original was never located. The City's efforts have been twofold:
(1) to locate the original of the easement between Henderson and the City; and (:2) to see if
Tucci would be willing to grant the easement in advance of finalization of the plat.
Mr. Cheetham asked if the City would make a commitment to obtain the easement so that
Terrace View could move forward with their pre-annexation agreement, asking for language
pertaining to the commitment to be included in the agreement. Chair Wagner stated the
normal process is to acquire easements as plats are approved, and that he does not feel it
is the Public Works Committee's business to accelerate their project, but that he does favor
the easement at the time of final plat approval. Committee/Councilmember Poe stated he
believed most Councilmembers would be in favor of the easement at the time of final plat
approval. Mr. Cheetham asked that language be included in the agreement to that effect;
however, Engler stated a dilemma with including such language arises if the plat is not
submitted for finalization for longer period of time. Language in the agreement must
account for these types of facts. The City Attorney will continue to work with Terrace View
on the pre-annexation agreement.
VI. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjoumed at 6:25 p.m.
PM/bd
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