The URL can be used to link to this page

Home My WebLink About12-27-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES DECEMBER 27, 1999 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Councilmember Pete Lewis substituting for Council/Committee member Gene Cedno. Staff in attendance were Public Works Director Christine Engler, Water Utility Engineer Lara McKinnon, Project Engineer Joe Bangah, and Engineering Aide Pam Miller. Guests in attendance were Neal Marlett, Cross Country Land Services; Lon Hurd and Lisa Angle, 3H Cable Communications. II. CONSENT A. AMENDMENT #3 TO AGREEMENT NO. AG-C-14 FOR PROFESSIONAL SERVICES BETWEEN THE CITY AND ECONOMIC AND ENGINEERING SERVICES FOR ENGINEERING SERVICES RELATED TO THE CORROSION CONTROL TREATMENT FACILITIES PROJECT The Agreement for Professional Services #AG-C-14 with Economic and Engineering Services (EES) is for engineering services related to the City of Auburn Corrosion ContFol Treatment Facilities (CCTF) Project (PR 629). Amendment No. 3 covers additional engineering services identified as a result of the 30% Design Report recommendations and City of Auburn review. These additional tasks include additional project management, additional architectural design services, SEPA and approvals assistance, and peer review/coordination with the Coal Creek Spdngs Water Quality Improvements project. Total compensation for services under this amendment shall not exceed $191,845 of which $38,620 is for the C9003 - Coal Creek Springs Water Quality Improvements project. A mid- year budget adjustment will be made to account for Amendment No. 3. Joe Bangah, Project Manager, handed out a project status update, stating that Phase I design tasks and 30% Design Report review have been completed. Phase II design scope Of work has been finalized and the PS&E phase started. The additional tasks included in Amendment No. 3 were identified as a result of the 30% Design Report. It is anticipated 60% Plans and Specifications will be completed by March 2000, at which time a project briefing will be presented to the Committee. The project schedule calls for final bid documents to be prepared by November 2000, with the project awarded in February of 2001 and project completed by May 2002. It was noted that included in the $191,845 amendment is approximately $50,000 for design work related to creating a campus-like architectural and aesthetic appeal that has been requested by the Parks Department, since the facilities are located on Parks Department property (Fulmer Field). The project budget was reviewed. The project budget is $8.61m, while the current project total is estimated to be $8.96m, requiring a budget adjustment of $340,000. Staff explained that much of the increased costs are due to coordinating and phasing the Well 2 and Well 6 project with the CCTF Project. However, while costs for the CCTF have increased due to coordinating and phasing the two projects, the costs for the Well 2JWell 6 project have PUBLIC WORKS COMMITTEE MINUTES DECEMBER 27, 1999 Page 2 of 3 decreased by approximately $350,000 as a result of the coordination and phasing. Therefore, it is anticipated that the combined costs of the two projects will bevery close to their combined total budget. It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve Amendment No. 3 to Agreement No. AG-C-14 with EES. Motion carried. B. GRANT PERMISSION TO SURPLUS VEHICLE This 1995 Dodge Caravan was in an accident and totaled on 11-18-99 (serial number 2B4GH2532SR358874; license number 206GKY; fixed asset number 55000F028B). Integon Insurance Company (claim number 4114195) has asked for both title and vehicle as part of the settlement. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council grant permission to surplus the vehicle. Motion carded. ~ III. ISSUES A. RESOLUTION NO. 3146 AUTHORIZING A PAYBACK AGREEMENT DEVELOPER'S EXTENSION WITH EXECUTIVE GROUP HOLDINGS LLC Resolution No. 3146 authorizes the Mayor and City Clerk to execute a Payback Agreement with Executive Group Holdings LLC. Th~ developer constructed an 8" water main in Clay Street NW under FAC0030-97 which benefits adjoining parcels. There was no discussion. it was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3146. Motion carded. B. RESOLUTION NO. 3148 AUTHORIZING AN INTERLOCAL AGREEMENT BETWEEN THE CITY AND KING COUNTY FOR 1999/2001 COMMUTE TRIP REDUCTION ASSISTANCE Resolution No. 3148 authorizes an interlocal agreement between the City and King County for 1999/2001. The agreement allows the City to receive its share of state technical assistance funds to be used for implementing Aubum's Commute Trip Reduction Plan in accordance with the CTR law. The allocation for July 1, 1999, through June 30, 2000, is $18,320, and will be adjusted for July 1, 2000, through June 30, 2001, based on worksite counts as of March 31, 2000. This is a continuing program that began in 1992. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3148. Motion carried. C. ORDINANCE NO. 5333 AUTHORIZING A PUBLIC WAY AGREEMENT BETWEEN THE CITY AND LEVEL 3 COMMUNICATIONS, LLC For the purpose of these minutes, this item was discussed before Issue Agenda Item A. PUBLIC WORKS COMMITTEE MINUTES DECEMBER 27, 1999 Page 3 of 3 D. Ordinance No. 5333 authorizes the Mayor and City Clerk to execute a Public Way Agreement between the City and Level 3 Communications L. LC. for the installation, operation, and maintenance of a fiber optics telecommunications trunk through system in, upon, along, and/or across certain public ways within the City of Auburn. Lon Hurd, 3H Cable Communications, assured the Committee that the agreement was written and negotiated in accordance with the model ordinance previously reviewed and approved by the Committee. He stated that the project was originally going to use more City right-of-way; however, Level 3 Communications will now be using railroad property, so the request is to use right-of-way to make a total of seven street crossings. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5333. Motion carried. IV. INFORMATION OR DISCUSSION A. CAPITAL PROJECT STATUS REPORT The following capital projects were briefly discussed: #27. 3~d Street SW Grade Separation - In response to a question about pre-construction work being performed, staff responded that a construction management plan was being developed. #31. South 277th Street - A question was raised in regard to the estimated cost of $37m versus the budget of $25.6m. Staff responded that the difference reflects a funding shortfall for the project. Mayor Booth commented that the City's strategy is to move both the 3rd Street SW and the South 277th Street projects as far along as possible so that if funds do become available as a result of legislative action, the City will be ready to accept the funds and begin construction. #30, Corrosion Control - It was suggested the schedule be adjusted to reflect a realistic schedule rather than fast track schedule. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:20 p.m. PM/bd REF. H :\ENGINEER\E99\E99-1440 (E:\MINUTES\99PW12-2)