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HomeMy WebLinkAbout01-24-2000CITY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES JANUARY 24, 2000 I. CALL TO ORDER The meeting was called to order at 4:30 p.m. ThOse in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Pete Lewis. Staff in attendance were Public Works Director Christine Engler, Planning Director Paul Krauss, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Storm Drainage Engineer Tim Carlaw, Sewer Utility Engineer Jeff Roscoe, Engineering Aide Pam Miller. Guest in attendance was Larry Bradbury, Water District No. 111. II. CONSENT A. SURPLUS OF BRUSH CHIPPER Staff is requesting permission to surplus a 1987 Mobark Brush Chipper (6429A) so that it can be used as a trade in on a new brush chipper (6429B). A revised agenda bill reflecting the correct Agenda Subject and meeting date was distributed to the Committee. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee approve surplus of the 1987 Mobark Brush Chipper. Motion carried. III. ISSUES NONE IV. INFORMATION OR DISCUSSION A. LETTER FROM WAY SCARFF The Committee discussed a letter from Way Scarff requesting a refund for improvements made to "A" Street NE that were required as part of his project along 7th Street NE. The improvements were necessary to mitigate SEPA impacts from development, and Public Works Director Engler stated it is not City practice or policy to pay a developer for required SEPA mitigation. A letter to Mr. Scarff from the Mayor explaining the City's position on the matter was distributed to the Committee. Following lengthy discussion, Chair Wagner commented that he felt the process worked as well as can be expected; however, he asked Planning Director Krauss if he felt there was a need for a City policy to address the issue in the future. Krauss responded that state law requires developers to mitigate impacts of their projects, and the law is set up so that the mitigation is the obligation of the proponent of the development or improvements, eliminating the need for a specific City policy. PUBLIC WORKS COMMITTEE MINUTES Page 2 of 3 JANUARY 24, 2000 B. LEA HILL COMPREHENSIVE SEWER PLAN UPDATE As requested by the Committee at their last meeting, City Engineer Dowdy reconfirmed the time frame for the Lea Hill Comprehensive Sewer Plan. The contract has provision for a 90- day turnaround from the date of execution of the contract, which was signed on January 10. The draft document should be available the first week of April. It is hoped to have the document go through the SEPA process and brought before the Council by mid-summer. If approved by Council, it will be incorporated in the annual update of the Comprehensive Plan next fall. The Committee asked that the draft document go through the Public Works Committee prior to being sent to the UTRC for review. In response to a question from the Committee, Planning Director Krauss stated that opponents of the Lea Hill annexation have until Friday to invoke the jurisdiction of the boundary review board in the interest of having another hearing. If the jurisdiction does not get invoked, the annexation could be accomplished before March 30. It is anticipated the draft comprehensive sewer plan from the consultant will be delivered to the City by early April and coordinated through the Committee shortly thereafter. Prior to review of the Capital Project Status Report, Storm Drainage Engineer Carlaw discussed a request from developers of River Pointe to locate their stormwater facility on City property adjacent to their development. The City property is the future site for a regional stormwater facility. Carlaw presented a map to the Committee depicting the proposed development in relation to the City property. The developer proposes to construct a bioswale and storage pond on the City property to serve their development now and would contribute to a future regional City stormwater facility. The developer would also construct an outfall to the river. Different ways of accommodating the developer's request were discussed, along with advantages and disadvantages. The Committee was not in favor of the use of public property in the manner presented without clear public benefit. Carlaw will continue discussions with the developer and keep the Committee apprised of the issue. City Engineer Dowdy gave an update on the Tri-county Forum process for ESA and 4(d) rule development. The 4(d) rule draft was recently published, and states a deadline of April 2000 for the Tri-county submittal, which is currently being worked on. He then discussed the anticipated costs associated with the Tri-county proposal, reviewing three categories of costs: Five-Year WRIA Planning Costs, Green River Ecosystem Restoration Study Costs, and Individual Jurisdictional Costs for 4(d) Compliance. Chair Wagner asked if the cost sharing allocations in the proposed Interlocal Agreement will be reviewed and possibly revised. Dowdy responded that there has been some discussion as to how to revise it, and the formula will be revealed at the next forum meeting in March. Director Engler stated that several agencies in Oregon have done a lot of work in developing a manual of Best Management Practices (BMPs) and are monitoring themselves and gaining protection under the law in that manner. Staff will take a look at this as a possible option for Auburn. Chair Wagner asked about the status of the White River Study. City Engineer Dowdy responded that there is no lead entity status in the White River; however, a WRIA-type PUBLIC WORKS COMMITTEE MINUTES Page 3 of 3 JANUARY 24, 2000 organization is possibly getting underway with the Mayor of Sumner taking the lead. Their approach is to take a look at TMDL's and water quality. Chair Wagner also asked about the need to start discussion about an agreement with the Auburn School District regarding what would happen if Riverside High School was threatened by flooding of the White River. An agreement was mentioned as a condition at the time time the zoning change was approved for the school. Mayor Booth responded that he would follow up on the issue with the school district. C. CAPITAL PROJECT STATUS REPORT In response to questions from the Committee regarding #1, PR603, Scenic Drive Phase II Storm Improvements, a memo from the Contracts Administrator was distributed to the Committee. The following projects were briefly discussed: PR 633. A Street SW - It was noted the project budget includes "Other Funds" of $761,000. Senior Engineer Selle stated they are grant funds. PR 623/C9003. Coal Creek Springs Water Quality Improvements - It was noted that the cost is greater than the budget. Selle responded that the project will be shown differently on the report in the future to better reflect project costs and budget. He stated that the project is being done in several parts, and that the north collector improvement has been completed and water quality monitoring is currently under way. Depending on the results of the survey, the study could lead to a future project and may have some impact on the Corrosion Control Facility. Since capital work is completed on the north collector, future Capital Project Status Reports will be revised to reflect the current state of affairs and convert the project to a study. C8064. Kersey Way - The basic scope for the project is to replace the pavement and add a left-turn pocket northbound onto Oravetz. Some preliminary work has been done on the SEPA checklist, and there could be some environment considerations due to the creek that runs along the east side of the road. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:05 p.m. PM/bd REF. H:\ENGINEER\E00\E00-79 (E:\MINUTES\00PWl-2)