HomeMy WebLinkAbout02-28-2000CITY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES
FEBRUARY 28, 2000
I. CALL TO ORDER
The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth,
Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and
Council/Committee member Pete Lewis. Staff in attendance were Public Works Director
Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Project
Engineer Ingrid Gaub, Project Engineer Joe Bangah, Water Utility Engineer Lara
Mckinnon, Transportation Planner Joe Welsh, and Engineering Aide Pam Miller.
Guests in attendance were Judi Roland, Homes by Judi, and Larry Bradbury, Water District
No. 111.
II. CONSENT
AWARD CONTRACT 00-02, PROJECT NUMBER C8001, TERRACE DRIVE
ILLUMINATION AND PEDESTRIAN WALKWAY, TO THE LOWEST RESPONSIBLE
BIDDER
A revised agenda bill recommending award of Contract 00-02, Project No. C8001, Terrace
Drive Illumination and Pedestrian Walkway, to Gary Merlino Construction, was distributed to
the Committee. Merlino's Iow bid was $141,207.50, leaving a contingency of $59,632
available in the Arterial Street Fund. The project will provide a sidewalk on the north side of
Terrace Drive from the existing walkway on 15th Street NW to the existing sidewalk located
approximately 250 feet east of 'W' Street NW. In addition, eleven luminaires will be installed
along the lower part of Terrace Drive to complete the street light system. There was no
discussion.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve
award of Contract 00-02 to Gary Merlino Construction.
B. AWARD CONTRACT 00-06, PROJECT NUMBER C8065, 15TM STREET NW PEDESTRIAN
IMPROVEMENTS, TO MER-CON INC. ON THEIR LOW BID OF $138,586
A revised agenda bill more accurately reflecting budget status and budget impact of the
project was distributed. This project will improve the sidewalk on the north side of 15th
Street NW from the east side of the BNSF overpass to 'M' Street NW, and includes
connecting the existing sidewalk to the east end of the UPRR overpass, extending new
sidewalk from the west end of the UPRR overpass to 'M' Street NW, connecting the existing
sidewalk to both ends of the BNSF overpass, and relocated the pedestrian railing to outside
of the north walkway on both overpasses to make the full four feet of walkway useable. A
budget adjustment of $30,886 will be required in the 102 Street Fund to fund the project.
Senior Engineer Selle explained that while there is a need for an adjustment of $30,886 in
the 2000 budget, the actual multi-year budget shortfall is $17,886, since there was a
contingency left over in 1999 of $13,000. Selle then presented three alternative funding
options for the project. Option A leaves the project as bid, requiring the budget adjustment
of $30,886. Option B would require a budget adjustment of $34,386 and includes
installation of conduit and J-boxes so that three street lights could be added in the future.
Option C would require a budget adjustment of $43,386 and provides for installation of the
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FEBRUARY 28, 2000
III.
A.
three street lights. The street lights would be located between 'M' Street NW and the UP
railroad. In response to a question from Committee/Councilmember Poe, Selle stated the
lighting is not part of the bid, and would be added as a change order.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve
award of the project to Mer-Con, Inc. as originally bid (Option A) with a budget adjustment of
$30,886, and the decision on lighting be deferred to a later date. Motion carried.
AGREEMENT WITH PAVEMENT ENGINEERS, INC., FOR RATING 280 LANE MILES OF
PAVEMENT
A revised agenda bill more accurately describing funds budgeted for the work was
distributed to the Committee. The agreement with Pavement Engineers, in an amount not to
exceed $11,200, is for the inspection and rating of approximately 280 lane miles of City
pavement. This will include the second rating of all of the arterial streets previously rated in
1996. This will complete the rating of two-thirds of the City's streets, with the remaining one-
third to be budgeted for rating in 2001. Budget available in 2000 is $12,000.
Public Works Director Engler stated the department's intention is to develop within a
management system a rating for all city streets so staff has a way to determine infrastructure
needs, and to develop a super system which contains inventory of all right-of-way assets
such as sidewalks, pavement widths, lights, and signage. Transportation Planner Welsh
stated that the City has not updated the rating system since 1996.
It was moved by Poe, seconded by Lewis, that the Committee recommend COuncil approve
the agreement with Pavement Engineers. Motion carried.
ISSUES
RESOLUTION NO. 3190, AMENDMENT NO. 1 TO THE BILATERAL COMPLIANCE
AGREEMENT WITH THE STATE DEPARTMENT OF HEALTH
Resolution No. 3190 authorizes the Mayor to execute Amendment #1 to the Bilateral
Compliance Agreement (BCA) between the City and State Department of Health. The BCA
was signed with the Department of Health in 1996 and identifies a step plan to meet the
provisions of the Lead and Copper Rule of the Safe Drinking Water Act. The amendment
includes treatment for Well 6 and Well 7, and modifies the timeline for the treatment facility
to be operational.
Water Utility Engineer McKinnon handed out Exhibit 1 to the agreement, which was not
included in the agenda packet. Exhibit 1 includes two maps showing the limits of zones of
influences for untreated sources. McKinnon discussed the amendment and revised
timeline.
Chair Wagner asked about the sources listed as "if needed" and "to be determined."
McKinnon responded that the law reads that we need to treat every source for corrosion
control; however, at this time, Wells 3A and 3B are listed as "to be determined" since they
are seldom used due to high manganese content. Well 1 is also listed as "to be determined"
since it is currently out of service and it has not yet been determined if the well will be
redeveloped or replaced with another well. West Hill Springs is listed as "if needed" since
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FEBRUARY 28, 2000
IV.
A.
volume from that source is Iow. Well 4 if also listed as "if needed" and is the one most likely
to have a regional impact if treatment is needed. Adding Wells 6 and 7 was mandatory
since they are new sources.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3190. Motion carried.
ORDINANCE NO. 5352, CONSTRUCTION AND MAINTENANCE AGREEMENT WITH
BNSF AND FUNDING OBLIGATION FOR 3RD STREET GRADE CROSSING
Ordinance No. 5352 authorizes the Mayor to sign a "Construction and Maintenance
Agreement" between the City and BNSF Railway. The agreement allows the City to
construct and then maintain the 3r~ Street SW bridge grade separating 3rd Street SW from
the BNSF Railway which is part of PR529, 3rd Street SW Grade Separation Project. The
agreement addresses the work to be done by the City to construct the elevated crossing and
the Railway to remove the existing at-grade crossing, and provides for the funding obligation
from BNSF of $1,185,000 for construction of the grade separation portion of the project.
This funding is part of the anticipated budget for the 3r~ Street SW Grade Separation project.
A question was raised about the percentage of project cost that the railroad is contributing.
Their contribution was based on 5% of the original project estimate, and since the project
costs have risen, their contribution is now only about 4% of the project cost. Project
Engineer Gaub stated that the railroad is only required, by law, to contribute 5% of the
construction costs to build the overcrossing and ramp from the existing street to the ramp,
so their contribution is actually a bit higher than the required 5% legal obligation.
A question was also raised about language that states the agency (City) agrees to
reimburse the railroad for delay or damage to facilities. Gaub responded that the language
states the agency or their contractor, and that the contractor would be liable for emergency
repairs due to delay or damage of facilities.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve
Ordinance No. 5352. Motion carried.
INFORMATION OR DISCUSSION
O.B. SPORTS LETTER
Director Engler stated that she received a letter from O.B. Sports complimenting the City
and Department of Utilities, but that they no longer want to pursue water supply from
Auburn, so the issue is closed.
B. UP CROSSING AT 15TM STREET SW
City Engineer Dowdy stated that staff am analyzing the situation at the crossing and trying
to determine if them are some things the City can do to adjust the curvature of the street
approaches and vertical alignment to provide a smoother transition to fit the three rail lines
at the crossing to alleviate the problem. The City has also contacted the SPEEA union to
alert them to the situation and ask them to keep their picketers away from the ama.
Transportation Planner Welsh said the WUTC has issued a defect notice to the railroad, and
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FEBRUARY 28, 2000
it appears the railroad will be putting concrete at the crossing, at their expense. Chair
Wagner encouraged Dowdy to telepoll the Committee if needed to expedite a solution to the
problem.
C. CAPITAL PROJECT STATUS REPORT
The following projects were briefly discussed:
#28, Corrosion Control Facilities - Chair Wagner asked when the Committee would get a
review of the project. Director Engler responded that the Committee had asked for a site
visit and review of the project at the 60% stage. Staff expects a draft 60% product in the
middle of March, and have scheduled a presentation to the Committee for April 24 to give
staff time to review the draft and have concerns incorporated into the final. Dates for a tour
of similar corrosion control facilities were discussed, and it was decided the Committee will
visit facilities in Olympia on Monday, March 13, leaving Auburn City Hall at noon and
returning by 4:30 for their regularly scheduled meeting.
#22, 3rd Street SW - It was noted that the status report has stated for several months now
that Texaco needs to reimburse the City. The question was raised as to how much Texaco
owes the City, and why it is taking so long. Selle responded that it is not a significant
amount of money, and that he will find out the status and report back to the Committee.
D. OTHER DISCUSSION
For the purpose of these minutes, the following discussion was held after Information/
Discussion Item B.
Judi Roland, President of Homes by Judi, was in attendance to voice her concerns about a
water issue. She stated that she is in the process of purchasing Parcels 7 and 8 as
described in the Lakeland Master Plan. Parcel 7 is located in the City of Pacific, while
Parcel 8 is located in the City of Auburn. Until just recently, she had understood that Auburn
and Pacific were negotiating an interlocal agreement for Auburn to provide water to Pacific
for Parcel 7. Now she has recently learned that this is not the case, and she may not be
able to get water for Parcel 7. Her plans for the parcels are to construct a clustered
development with approximately 90 homes on Parcel 8 and 36 on Parcel 7. The parcels are
zoned for apartments at this time, allowing 300 units on Parcel 8 and 100+ units on Parcel 7.
Director Engler clarified the issue of the interlocal agreement (IA), stating that a letter did go
to Ms. Roland stating that an IA was forthcoming; however, the IA being referred to was the
emergency water services agreement originally executed in 1994. The City has a desire to
negotiate a new agreement with Pacific, but it does not address any specific water issues for
specific parcels.
Water Utility Engineer McKinnon distributed a handout giving background information on the
issue and detailing three scenarios that could be followed to pursue the issue of providing
water to Parcel 7.
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Lengthy discussion was held regarding the current agreement with Pacific, water rights
issues, Water Comprehensive Plan requirements, State Department of Health and
Department of Ecology requirements, and Auburn's current and future ability to serve water
customers inside the City's water service area.
The Committee asked staff to review the existing water service agreement between the City
of Auburn and the City of Pacific and to research legal and Comp Plan requirements in order
to move ahead on this issue.
For the purpose of these minutes, the following was discussed after Information/Discussion
Item D.
Chair Wagner inquired about the Highway 164 open house that was recently held. City
Engineer Dowdy stated that he would meet with staff who attended and brief the Committee
at their next meeting.
Committee/Councilmember Poe asked about the status of properties included in the 'C'
Street realignment project. Senior Engineer Selle stated that all properties have either been
acquired or the owners have granted possession and use, with the exception of Auburn
Lawn and Garden, who have verbally indicated that they will grant possession and use. The
question was raised as to who has exposure in regard to increases in costs of settling the
issue. Selle responded that we are seeking an answer to that question.
Wagner distributed a Regional Watershed Funding County-wide Cost-share spreadsheet
that was handed out at a recent Suburban Cities Association meeting, and raised concern
about the potential cost to Auburn. Mayor Booth stated the cost is a planning cost that
Auburn has not accepted, and that he was hoping two study groups will be formed, north
and south, in which agencies involved can have more discussion on the issue.
City Engineer Dowdy handed out a memo detailing a Tri,County ESA Comment Schedule.
He stated that if NMFS stays with their current schedule, there should be a final 4(d) rule by
June 19. Dowdy will get copies of the most recent draft 4(d) framework to Committee
members.
The issue of basketball backboards in City right-of-way was discussed. As a result of a
WCIA audit finding, and in accordance with the provisions of Auburn City Code, the City has
begun moving and tagging basketball backboards that are in City right-of-way when
encountered during street sweeping or other work performed by the City.
Director Engler reported that the Terrace View water line easement required from the
Evergreen-Tucci developer has been recorded and that working with Tucci Evergreen has
been a positive experience.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 6:30 p.m.
PM/bd
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