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HomeMy WebLinkAbout03-13-2000PUBLIC WORKS COMMITTEE MINUTES Page 2 of 7 MARCH 13, 2000 Co Amendment #5 is requested to complete the review of the Storm Drainage Master Plan for the Lakeland Hills area, and is paid entirely by the developer. Evergreen Tucci Partners, LLC, the new owners of the Lakeland Community, have deposited an additional $10,000 in FAC0026-98 that will directly fund this amendment to complete the review of the Lakeland Storm Master Plan Study. There was no discussion. CHANGE ORDER NO. 3 AND FINAL PAY ESTIMATE NO. 5 ON CONTRACT NO. 98-03, OMEGA CONTRACTORS, AND ACCEPT CONSTRUCTION OF PROJECT NO. PR 628, LAKELAND HILLS BOOSTER PUMP STATION This project provides for the construction of a new booster pump within the existing Lakeland Hills Booster Pump Station to provide redundancy and reliability. A contingency of $46,600 will be left in the water fund, and used for Phase 2, rehabilitation of the small booster .pump, to be designed this year. In response to a question from Council/Committee member Poe, Water Utility Engineer McKinnon responded that the first change order was to change to add an automatic transfer switch for emergency power and move some of the telemetry from one wall to another inside the station. Poe also noted that the change order was approved by the inspector on - January 10, but not approved by administration until February 24. McKinnon responded that there were problems identified by Operations during the approval process with the button used to test the generator, and City Engineer Dowdy added that the telemetry was not working for a few days, so administration did not approve the change order until the problems were resolved. FINAL PAY ESTIMATE #2 ON CONTRACT NO. 99-06, SHEAR TRANSPORT, AND ACCEPT CONSTRUCTION OF PROJECT NO. 529E, "C" STREET SW/3RD STREET SW DEMOLITION This project is a portion of the overall PR 529, 3r~ Street SW Grade Separation Project and was for the purpose of completing abatement and demolition of the remaining vacant buildings located within the project site. The excess funds from this project, $269,870.66, will be utilized within the remainder of the PR 529 Project. There was no discussion. E. CHANGE ORDER NO. 2 TO CONTRACT 99-04 WITH GARY MERLINO CONSTRUCTION In August of 1999, Contract 99-04 was awarded to Gary Merlino Construction. The work to be performed included the 1998/99 Sanitary Sewer Replacement Program (C8010), .~nd water conveyance improvements for Industrial Bolt (C9023) and St. Matthews (C9045). During the sewer installation on 12th Street NE and preparation for final restoration, it was noted that the majority of the curb and gutter along 12th NE between 'M' and 'O' Streets NE was in poor structural and grade condition and would hamper the final overlay process. It was determined that replacement of the curb and gutter in this area would provide a better long-term solution to the work being done. Change Order #1 to Contract 99-04 was a no-cost change order for extension of time. Change Order #2, estimated at $10,760, comes below the normal 5% authorization that is required for PWC approval, however, since we are seeking an outside funding source from what has been allocated to this project through the sewer and water utility budgets, we are asking Committee approval to use Real Estate Excise Tax (REET) funds in the amount of pUBLIC WORKS COMMITTEE MINUTES Page 3 of 7 MARCH 13, 2000 III. A. $12,000 for this change order (estimate plus 10% contingency). There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee approve the Consent Agenda. Motion carried. ISSUES RESOLUTION NO. 3196 AUTHORIZING AN IMPLEMENTATION AGREEMENT WITH KING COUNTY DEPARTMENT OF TRANSPORTATION RELATING TO COMMUTE TRIP REDUCTION (CTR) Resolution No. 3196 authorizes an Implementation Agreement with King County, through its Department of Transportation, to perform work relating to the Commute. Trip Reduction Act (CTR). The estimated cost for the year is $18,667 if CMAQ funds are received, but the contract allows for the program to be reduced in scope to $16,375 should CMAQ funds not be available. This is a continuing program that began the last quarter of 1992. Resolution No. 3148, adopted by Council on January 3, 2000, authorized an Interlocal Agreement with King County for the period July 1, 1999 through June 30, 2000 to accept an annual payment of $22,201 (including CMAQ funding) or $18,329 if CMAQ funding is not available. The allocation will be adjusted for July 1, 2000 through June 30, 2001 based on work site counts as of March 31, 2000. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3196. Motion carried. ORDINANCE NO. 5359 REVISING ACC 13.48, "STORM DRAINAGE UTILITY," SECTION 13.48.010 "DEFINITIONS" Ordinance No. 5359 amends Auburn City Code 13.48 entitled "Storm Drainage Utility," Section 010 entitled "Definitions," to clarify the definition of impervious surface and non- single family parcel, and revise -the definition of single-family residential parcel to include duplex units. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5359. Motion carried. ORDINANCE NO. 5360 REVISING ACC 13.48, "STORM DRAINAGE UTILITY," SECTION 13.48.100 "CHARGES" Ordinance No. 5360 amends Auburn City Code 13.48 entitled "Storm Drainage Utility," Section 100 entitled "Charges," to change the date of implementation of the rates as adopted by Ordinance No. 5293 on October 4, 1999, and identify the monthly charge for two-family (duplex) residential parcels. Council/Committee member Poe noted that the rates were originally going to be implemented in April, but with adoption of this ordinance, they won't be implemented until October. Public Works Director Engler stated that staff had underestimated the amount of work it would take for the GIS section and Finance Department to implement the new rates. PUBLIC WORKS COMMITTEE MINUTES Page 4 of 7 MARCH 13, 2000 IV. A. In addition, the GIS Supervisor position has been vacant for some time, which has also impacted the schedule. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5360. Motion carried. INFORMATION OR DISCUSSION PAVEMENT MANAGEMENT SYSTEM/SPIS PRESENTATION Transportation Planner Joe Welsh reviewed the City's Pavement Management System, in which the City's roads are physically surveyed and then rated. From this survey and rating, rehabilitation strategies are developed and prioritized. A detail report from the rating performed in 1996 was distributed to the Committee, along with a copy of Welsh's presentation. Welsh handed out information on the City's Safety Priority Index System (SPIS), and explained how intersections are ranked based on a 3-year history of accidents. The Police Department forwards their accident reports to the City's Traffic Section. The information is entered into the City's Collision Record System, and used to identify emerging safety issues. B. A STREET SW UNDERGROUNDING For the purpose of these minutes, 'this Item was discussed after Information/Discussion Item D. Project Engineer Ingrid Gaub stated that when the 'A' Street SW project was originally scoped, initial talks with Puget Sound Energy (PSE) indicated the City's share of the cost for undergrounding would be 30%, which was estimated to be $24,000. In more closely reviewing the project, PSE has determined that the City's share of the cost is 70%, which puts the City's participation at $52,610. The project would underground utilities from Main to 3re Street SW, with the 3r~ Street SW project budget funding undergrounding of the remaining portion of 'A' Street SW that is south of 3rd. The increased cost for undergrounding will necessitate a $25,000 budget adjustment in the 102 Arterial Street Fund. To help Committee members make an informed decision on the 'A' Street undergrounding issue, a draft summary of the 102 Fund and potential budget adjustments was distributed to the Committee. It was explained that the year 2000 beginning fund balance of the 102 Fund has been adjusted downward by $316,000. The reasons for the downward adjustment were discussed at length, and included Lakeland traffic mitigation fees being much less than anticipated and the impact of interfund loans required to fund a portion of the 'C' Street SW project until grant reimbursements are received. Potential budget adjustments totaling $290,700 were discussed at length and included the purchase of right-of-way along 42nd Street NE/NW, the cost sharing with Pierce County of three signals in the Lakeland area, 3r~ Street SW right-of-way acquisition exceeding budget, and the 15th Street NW pedestrian project exceeding budget. PUBLIC WORKS COMMITTEE MINUTES Page 5 of 7 MARCH 13, 2000 Next, the Committee reviewed a list of projects scheduled for this year, but not currently staffed. It was noted that decisions need to be made as to whiCh of the projects should be moved to subsequent years, with funds reprogrammed to meet other needs; however, with the exception of the 'A' Street undergrounding issue, those decisions could be delayed to a later date to allow for further discussion. Following discussion, it was the consensus of the Committee that the City proceed with the undergrounding on 'A' Street SW, and they asked that the 42nd Street right-of-way acquisition be placed on a future agenda for further discussion. C. WORKSHOP PLANNING For the purpose of these minutes, this Item was discussed after Information/Discussion Item B. Finance Director Supler reminded the Committee that at the Council workshop in December, Council members had expressed an interest in having a workshop on capital projects and implementation of 1695. It was suggested the workshop be held once the budget was completed. She also stated that she and Financial Operations Manager Sherri Crawford will be attending a weeklong class at the University of Washington and hope to bring back new ideas to share with the Council. Supler has been able to firm up a presentation by Alan Grandberg for April 3, and the Municipal Services and Finance Committees have agreed to adjust their meeting times on that date to accommodate a 45-minute presentation by Grandberg on general obligation debt. Supler asked for input from the Committee as to what they would like to focus on at a Council workshop. Suggested topics included capital facilities planning, implications of 1-695, future planning, and goals and objectives for 2001. Council/Committee member Lewis stated that his interest for the workshop has to do with the ability of Council to look at future goals, and he would like to receive written information prior in order to have the ability to ask questions. Chair Wagner agreed, and suggested an all-day Saturday workshop, with staff present in the morning and Council discussion in the afternoon. He stated his desire is about the needs of the City and get them prioritized and quantified, rather than discussion on 1-695. Council/Committee member Poe concurred. Supler also brought up the topic of a biennial budget, which has been mentioned for 2001/2002.' She stated that GASB 34 changes how the City does its reporting and basically changes the entire philosophy. Supler feels this may not be the best time for the City to go to a biennial budget. The Committee agreed that the biennial budget merits further. discussion, but concurred that now is not the best time to try to implement it. A workshop will be scheduled, with written information provided to Council members prior to the workshop. D. AUBURN MARKET PLACE CHANNELIZATION PLAN For the purpose of these minutes, this Item was discussed after Information/Discussion Item A. A channelization plan for 15th Street NW between 'A' and 'D' Streets was reviewed by the Committee. The City's accident records show that there have been 72 collisions in this PUBLIC WORKS COMMITTEE MINUTES Page 6 of 7 MARCH 13, 2000 Eo area, involving 149 vehicles and 31 injuries. Most of the accidents are caused by vehicles turning across traffic into driveways. The City plans to install C-curbing in this area, and is sending letters to all affected property owners and tenants, informing them of the project. Those wishing to turn left will have new access to signalized intersections at 'A' Street NE and 'D' Street NE, which should significantly reduce accidents. A question was raised as to the effect the curbing would have on Metro buses that serve the Park and Ride lot located on 15th Street. Welsh responded that he has checked with Metro, and they will not be affected since they enter and exit the lot at the signalized intersection at 'A' Street NE. Council/Committee member Poe commented on the inconsistency of street lighting along 15th Street NW and up the hill toward Terrace Drive. It was noted that this issue will'be addressed under Information/Discussion Item E. POTENTIAL CHANGE ORDER TO CONTRACT 00-06, PROJECT NO. C8065, 15TM STREET NW PEDESTRIAN IMPROVEMENTS, FOR LIGHTING PROVISIONS For the purpose of these minutes, this Item was .discussed after Information/Discussion Item C. Senior Engineer Selle distributed a handout that outlined three alternatives for the 15th Street NW pedestrian project. Option A leaves the project as bid, requiring a budget adjustment of $30,886. Option B would require a budget adjustment of $34,386 and includes installation of conduit and J-boxes so that three street lights could be added in the future. Option C would require a budget adjustment of $43,386 and provides for installation of the three street lights. The street lights would be located between 'M' Street NW and the UP railroad. It was the consensus of the Committee for staff to proceed with Option B. F. SR164 OPEN HOUSE Transportation Planner Joe Welsh reported on a recent SR 164 open house that he attended. He distributed copies of a handout from the meeting, stating that 112 people attended, including representatives from the cities of Auburn and Enumclaw, King County Metro, the Muckleshoot Indian Tribe, the Puget Sound Regional Council, the Washington State Department of Transportation, and Senator Pam Roach's office. He stated there was a series of displays, including aerial photos of the corridor, and that WSDOT began the presentation with a short description of what they are trying to get done, and then invited comments from the floor. Welsh stated that while comments were varied, there were significant comments about safety, especially in the area of Chinook Elementary. In. response to a question from Council/Committee member Poe, Welsh responded tha~ WSDOT will be taking a tiered approach to the issue, with review of circulation and bypass options both with and without the amphitheater. G. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #17, Auburn Way South Sewer, Phase I - In response to a question from the Committee, Director Engler stated that the Sewer Utility Engineer is still trying to negotiate cost sharing with the Muckleshoot Indian Tribe. When asked if things related to the Academy would be held up until the project is complete, she said she did not believe it would. #8, 316th Half Street Improvement -A question was raised as to whether or not the City PUBLIC WORKS COMMITTEE MINUTES Page 7 of 7 MARCH 13, 2000 portion on the north side of 'W' Street to the school property will match what's on the south side. Senior Engineer Selle, responded that was correct, and that the school district may continue the sidewalk onto the school property. Council/Committee member Poe commented on the need for stop bars at the intersection of S 316th and 'W' Street, and complimented the crosswalks along Terrace Drive. #21, 3rd Street SW - In response to a question raised at the Committee meeting on February 28, Project Engineer Gaub stated that a request for reimbursement in the amount of $63,000 will be submitted to. Texaco within the next couple of weeks. The City will have to perform additional monitoring for groundwater contamination for the next year at a cost of about $10,000 which is fully reimbursable by Texaco. If the contamination does not dissipate, cleanup costs could range from $20,000 to $40,000, depending on how extensive it is. Those costs would also be reimbursable by Texaco. In response to a question about how this could affect the 3rd Street Project, Gaub stated the City will have to keep some of the existing monitoring wells in place during construction but it should not affect the project other than having to extend the wells through the fill. H. OTHER DISCUSSION Chair Wagner commented that the Planning and Community Development Committee (PCDC) would be considering the Terrace View development this evening, noting that one of the contentions is the construction and maintenance of the stormwater pond. He expressed a need for the issue to be brought before the Public Works Committee prior to the issue going to Council. Discussion was held regarding storm drainage issues, and the possibility of the issue being referred by either PCDC or Council to the Public Works Committee was discussed. It was noted that the Committee's interests would be well represented at the PCDC meeting since Public Works staff and Council/Committee member Poe would be present. Public Works Director Engler announced that City Engineer Dowdy would be acting Director from March 15 through March 27, while she is on vacation. Director Engler also announced that the Personnel, Parks, and Public Works Departments have been working together to implement some work schedule changes with M&O staff. A training package has been developed that emphasizes the City's time and attendance policy and procedures and Teamster contract entitlements. One policy that has changed is that of M&O employees traveling back to M&O for lunch. This policy decreases total time taken away from the job due to travel time from the job site to M&O. Employees are now required to take their lunch break at their job site if they are not within 5 minutes travel time of the M&O. The City has also received permission from various area restaurants allowing employees to use their facilities. Employees who live within 5 minutes of their job site can also choose to go home for lunch. Council/Committee members were told that they may get calls from the public if they see City employees, in City vehicles, at restaurants, and were asked to refer those phone calls to Engler or Dowdy. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:10 p.m. PM/bd REF. H:\ENGINEER\E00\E00-216 (E:\MINUTES\00PW3-1)