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HomeMy WebLinkAbout03-27-2000CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES MARCH 27, 2000 I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council member Sue Singer substituting for Council/Committee member Fred Poe, whose absence was excused, and Council/Committee member Pete Lewis. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Project Engineer Ingrid Gaub, Project Engineer Joe Bangah, Project Engineer Scott Nutter, Water Utility Engineer Lara McKinnon, Special Projects Engineer Jack Locke, and Engineering Aide Pam Miller. Guests in attendance were Larry Bradbury, Water District No. 111; Dwight Holobaugh, Consulting Engineering, and Les Hoffer, Muckleshoot Indian Tribe; Pat Bailey, Michael Mains, and John Keegan, Auburn Regional Medical Center. II. CONSENT A. SURPLUS MISCELLANEOUS OFFICE FURNITURE AND EQUIPMENT A list of surplus office furniture and equipment was presented to the Committee. The surplus is due to the reorganization of the Public Works Building and Engineering office areas, and Finance office area. Chair Wagner noted that there seemed to be a lot of file cabinets on the surplus list and asked if archive files were being thrown away. City Engineer Dowdy responded that the department has gone to a centralized filing system, which resulted in the surplus of file cabinets. B. SURPLUS VEHICLES A list of vehicles that have been heavily used, have high mileage, and/or are requiring more and more costly repairs was presented to the Committee as surplus. The vehicles will either go to auction or be used as a trade-in where possible. There was no discussion. C. RIGHT-OF-WAY USE PERMIT 12-00, KING COUNTY METRO King County Metro Transit will be constructing bus shelters in various locations in the Auburn area over the coming months. Rather than having Metro apply for a Right-of-Way Permit for each individual shelter, staff is recommending that approval be given under Permit 12-00 for Metro to construct bus shelters, as needed during the year 2000, with the list of locations updated administratively. All bus shelter locations will be reviewed by the City's Traffic Section, and Metro will be required to follow normal City permitting procedures. Council/Committee member Lewis expressed concern over giving blanket approval to Metro. City Engineer Dowdy stated that, prior to approval being given for construction, the location and plans for each individual Metro facility would be reviewed by the City to ensure that the location is safe for traffic flow and that there is compliance with design standards. He also. stated that tracking Metro's facilities under one right-of-way permit would be easier and more reliable from an administrative standpoint. To address Council/Committee member PUBLIC WORKS COMMITTEE MINUTES Page 2 of 6 MARCH 27, 2000 Lewis' concerns, Public Works Director Engler suggested that staff develop and implement a Public Works Policy and Procedure pertaining to the review of proposed Metro facility changes, additions, or removals, and that prior to final approval, Metro proposals be brought to the Public Works Committee. It was moved by Lewis, seconded by Singer, that the Committee approve Right-of-Way Use Permit 12-00 provided that individual approval of additions, changes, or deletions to Metro stations or facilities are first reviewed by the Public Works Committee. Motion carried. AWARD CONTRACT 99-27, PROJECT NO. C9001, CENTRAL STORM DRAINAGE IMPROVEMENTS, PHASE 1F, TO THE LOWEST RESPONSIBLE BIDDER A revised agenda bill was distributed to the Committee recommending that Contract No. 99-27 be awarded to C.A. Goodman on their Iow bid of $533,806, plus Washington State Sales Tax of $45,907.32 for a total contract price of $579,713.32. This bid brings the estimated project costs to $763,813.32, which is within the project budget of $878,595. This project will complete conveyance storm sewer lines from the intersection of West Main and 'H' St. NW to the intersection of 'C' St. SW and 1st St. SW and will complete a portion of the Central Storm Comp. Plan. This will alleviate the existing flooding problems within the basin and will also serve as an outlet for PR 529 improvements and the Sound Transit improvements west of the BNSF rail lines. Also included with this project are the replacement and repair of damaged sanitary sewer mains, installing 8-inch diameter water conveyance lines to enhance pressure and service to hydrants, and 'Half Street Improvements to the east half of 'D' Street SW from West Main Street to 1st Street SW. There was no discussion. FINAL PAY ESTIMATE #3 TO BRAD MASON, CONTRACT 98-09, PROJECT NO. PR603, SCENIC DRIVE PHASE II This project provided a new conveyance system and outfall to replace the existing storm water system located northerly and parallel along Scenic Drive from Dogwood Street easterly for 850 feet. This project also included drainage improvements on Scenic Drive from Dogwood to Elm Street and on Elm Street between 14thand Scenic Drive. Final pay estimate will require a budget adjustment of $22,000. It was explained by Public Works Director Engler that the funds shown as a budget impact in 2000 are the retainage plus about $6,000 the City had been holding in response to liens placed against the bond for final components of the project. There was no discussion. It was moved by Lewis, seconded by Singer, that the Committee approve Consent Agenda Items A, B, D, and E. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 3 of 6 MARCH 27, 2000 III. A. ISSUES RESOLUTION NO. 3201, CALL FOR PUBLIC HEARING ON AUBURN REGIONAL MEDICAL CENTER STREET VACATION REQUEST V-02-99 For the purpose of these minutes, this item was discussed after Information/Discussion Item A. Resolution No. 3201 fixes a time for a public hearing on May 1, 2000, on the petition from the Auburn Regional Medical Center for vacation of an alley located on the north side of 1st Street NE, and east of North Division Street. It was noted that the Auburn Regional Medical Center (ARMC) is the owner of all adjoining property. Relative to the discussion held prior to this issue about charging for vacated right- of-way and as an example, if the City were to charge ARMC for the vacated property, the charge would be approximately $11,000. Discussion was held about the sewer line located within the proposed vacated property. Because of its location, the sewer line would serve ARMC facilities only. Because the City will be going to asset accounting where a value is placed on all City assets, including infrastructure, the issue of charging for the sewer line was discussed. It was determined that the appropriate venue for discussing these issues related to the ARMC request would be at the public hearing. Since the hearing is scheduled for May 1, the Committee has additional opportunity to discuss the philosophy of charging for vacated right-of-way and utilities at a future meeting, when the Finance Director is available to give input. John Keegan, attorney representing ARMC, asked if the Committee would be making a recommendation on the vacation at this time. Staff explained that the Committee cannot make a recommendation until public input is heard at the hearing. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3201. Motion carried. ORDINANCE NO. 5366 ACCEPTING FEDERAL GRANT FUNDS FOR SIGNAL PROJECT AT 'A' AND 2ND STREETS SW Ordinance No. 5366 accepts $200,000 in Federal TEA-21 funds and authorizes the Mayor and City Clerk to execute a Local Agency Agreement with the Washington State Department of Transportation in the amount of $25,378 in federal funds for the design of the 'A' Street SW/2® Street SW Traffic Signal. The Ordinance also authorizes the Mayor and City Clerk to execute any future supplemental agreements required for the obligation of the remainder of the $200,000 and the completion of all phases of the project. There was no discussion. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance No. 5366. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 4 of 6 MARCH 27, 2OOO Co IV. A. RESOLUTION NO. 3203 AUTHORIZING THE MAYOR TO SIGN AN ANNUAL CONTRACT WITH TRANSPORTATION CONSULTING NORTHWEST Resolution No. 3203 authorizes the Mayor to sign an annual contract with Transportation Consulting Northwest for on-call traffic engineering services for 2000. Contract total will not exceed $30,000. There was no discussion. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3203. Motion carried. INFORMATION OR DISCUSSION CHARGING FOR VACATED RIGHT-OF-WAY For the purpose of these minutes, this item was discussed after Information/Discussion Item B. Special Projects Engineer Locke distributed a memo to the Committee giving a history on the City's policy in regard to charging for vacated right-of-way. State statute allows cities to charge up to one half of the value for right-of-way that was acquired by dedication, and up to 100% for right-of-way that was purchased by the City. Information from the Municipal Research Service Center indicates that it is common practice for cities to exercise the right to charge, In the past, Auburn has not had a policy in regard to this issue, but has traditionally not charged for vacated right-of-way if the property was acquired by dedication. Staff recommends that money received for vacated right-of-way be dedicated to street improvements. In addition to the Auburn Regional Medical Center request, a request from Safeway is currently being processed. Using the assessed value of adjacent land, the property requested to be vacated by ARMC is valued at approximately $22,000, while the Safeway property is valued at approximately $46,000. Since both properties were acquired by dedication, the City could potentially charge ARMC approximately $11,000 and Safeway approximately $23,000. State law does not require an appraisal to be made. Following lengthy discussion about land values, it was the consensus of the Committee that using the assessed value of adjacent land would be the moSt expedient and fair way to determine the value of property to be vacated. The Committee also felt it important that each street vacation be looked at on an individual basis, with exceptions to charging for vacated right-of-way granted for compelling reasons where a significant public benefit occurs. Staff reminded the Committee that each vacation request is reviewed by the Council at a public hearing, at which time Council could hear all comments on the vacation and grant exceptions as warranted. B. COAL CREEK SPRINGS BRIEFING For the purpose of these minutes, this item was discussed first on the Information/Discussion Agenda. Project Engineer Bangah distributed information pertaining to the Coal Creek Springs (CCS) Water Quality Improvements. CCS has been off line since the fall of 1999 in order to assess potential sanitary issues. The consulting firms of Kennedy/Jenks and Pacific Groundwater PUBLIC WORKS COMMITTEE MINUTES Page 5 of 6 MARCH 27, 2000 Group were retained to assess the sanitary conditions and present solution alternatives. Currently, the overflow conditions do not strictly meet the backflow prevention air gap rule set forth by the Department of Health (DOH). Bangah reviewed solutions to the problem, stating that the North and Middle Collector overflows could be modified using in-house labor and equipment, with the facilities on line by May 1, 2000. The South Collector overflow will require more extensive modifications. He anticipates presenting an agenda bill to the Committee for a budget adjustment and award of a small works contract at the Committee's meeting on April 10. The budget adjustment consists of a shift of an anticipated $73,000 within the water fund from the South 277th Street project, which has been delayed until 2001, to the CCS project. South Collector improvements are scheduled to be completed by mid-June. CCS water quality issues were discussed, and it was mentioned that there still needs to be Groundwater Under the Influence testing. Depending on the results of the testing, there may be a need, at some point, to re-evaluate some of the CCS facilities. C. 42ND STREET ROW ACQUISITION Due to Council/Committee member Poe's absence, this item was postponed. KING COUNTY COMBINED SEWER OVERFLOW WATER QUALITY ASSESSMENT FOR DUWAMISH RIVER AND ELLIOTT BAY City Engineer Dowdy distributed brochures from the King County Department of Natural Resources about the impacts of combined sewer overflows on the Duwamish River and Elliot Bay compared to other pollutant sources. Dowdy recently attended a half-day workshop on this 5-year study being sponsored by King County. The study will provide scientific information to the State Department of Ecology, who has been mandated to develop and implement TMDL (Total Maximum Daily Loading) reporting requirements for all streams in Washington. TMDL pertains to the total daily discharge loads of pollutants released into our local waterways. Auburn will likely be affected where the City has untreated discharges from storm systems to the river. In addition to this 5-year study, another 5-year study, referred to as the WRIA 9 Recovery Plan, is currently going on in the Green River Valley pertaining to water quality and fish. The impacts of these studies on TMDL and water rights were discussed at length. In response to a question from Chair Wagner, staff responded that the City does not have any combined sewer overflows, by design, and that if any are discovered, they are eliminated. The need to complete Pacific Groundwater Group's work on the aquifer study was also discussed. E. CAPITAL PROJECT STATUS REPORT The following capital projects were briefly discussed: #9, White River Trail - In response to a question from Chair Wagner, Senior Engineer Selle responded that the Public Works Department is responsible for the implementation of the project as scoped by the Parks Department. Wagner said that he had a concern about lighting along the trail and would discuss it with Parks Director Dick Deal. PUBLIC WORKS COMMITTEE MINUTES Page 6 of 6 MARCH 27, 2000 #19, Kersey Way - Chair Wagner noted that the project is 15% through design, and scheduled to advertise in May. He asked if this was a realistic schedule. Selle responded that it is a restoration project, so it is not complicated in terms of design. He also stated that staff is looking at drainage issues to see what they are, but the desire is to keep drainage improvements to a minimum. #1, Green River Pump Station - In response to a question from Chair Wagner, Director Engler stated that mediation was concluded on Friday, and she expects Council to go into executive session at their Monday night meeting to hear about the issue. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:00 p.m. PM/bd REF. H:\ENGINEER\E00\E00-285 (E:\MINUTES\00PW3-2)