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HomeMy WebLinkAbout04-10-2000CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES APRIL 10, 2000 I. CALL TO ORDER The meeting was called to order at 4:39 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Pete Lewis, who arrived at 5:50 p.m. Staff in attendance were Public Works Director Christine Engler, Planning Director Paul Krauss, Senior Engineer Dennis Selle, Special Projects Engineer Jack Locke, Water Utility Engineer Lara McKinnon, Storm Drainage Engineer Tim Carlaw, Project Engineer Ingrid Gaub, Project Engineer Scott Nutter, Project Engineer Peter Gates, Project Engineer Joe Bangah, Assistant Project Engineer Evelyn Choe, Contract Engineer Don Wright, Engineering Aide Pam Miller. Guests in attendance were Ken Madden, King County; Dwight Holobaugh, Consulting Engineering, Muckleshoot Indian Tribe; Larry Bradbury, Water District No. 111; Tom Mortimer, Water Rights Attorney; Fawn Franksen, Fisher Proped. ies. II. CONSENT A. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. PR633, 'A' STREET SW STREET IMPROVEMENTS This project will improve 'A' Street SW from Main to 3rd to a minor arterial standard in accordance with the Downtown Plan and to meet the needs of the Commuter Rail Station Facility and the 3rd Street SW Grade Separation project. Construction is anticipated to begin in June of 2000 with completion in December of 2000. The project includes reconstructio,I of the roadway to a three-lane facility with an adequate pavement section for bus traffic, wide sidewalks (except in front of the Sound Transit Station where Sound Transit will construct the sidewalks), 24" storm conveyance (Central Storm Improvements, Phase 1D), replace and up- size a 4" waterline, replace broken sanitary sewer piping from West Main south to the alleyway, and underground the PSE overhead power facilities. This project will' also construct underground improvements for future enhancements; however, the above ground portions (street trees, tree grates, pedestrian illumination and trash receptacles) will not be constructed as part of this project. Chair Wagner asked if the budget adjustment required due to undergrounding of PSE utilities would be covered by grant funds. Project Engineer Gaub responded that the undergrounding is considered an enhancement, which is not covered by the grant; therefore, a budget adjustment in the amount of $24,790.81 will be required in the 102 Arterial Street Fund. PUBLIC WORKS COMMITTEE MINUTES Page 2 of 7 APRIL 10,1999 Bo PERMISSION FOR A BUDGET ADJUSTMENT, PROJECT NO. C9003, COAL CREEK SPRINGS HEADWORKS IMPROVEMENTS This project involves the implementation of the selected alternatives to meet Department of Health regulatory requirements at Coal Creek Springs Headworks. The project includes modifying the existing overflows for the North and the Middle Collectors; relocating the existing overflow pipe for the South Collector to the chlorination building; and manhole improvements to the Middle and South Collector. The project schedule is critical for oPerational use in the high demand time. Due to the urgent need to bring Coal Creek Springs online before water demands increase, City of Auburn Maintenance and Operations crews will perform the North and Middle Collector Improvements. All other work is to be bid for construction. The award date for construction of the South Collector Improvement is approximately April 30, 2000. If the bid is under $25,000, the Public Works Director has authority to award and administer the contract. If the bid is over $25,000 staff is requesting permission to take the award of contract direct to Council in an effort to expedite the work. There was no discussion. FINAL PAY ESTIMATE ON CONTRACT NO. 00-08 TO SEA WEST 'CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT C9050, COAL CREEK SPRINGS WATERSHED FENCING The purpose of Project C9050 was the installation of fencing at the City of Auburn watershed known as Coal Creek Springs. Coal Creek Springs is located adjacent to Stuck River Road in southeast Auburn. The property contains approximately 207 acres of land consisting of hilly terrain, fiats, and gullies covered with thick brush and trees. An inner portion (approximately 12 acres) of the land had been cleared for Auburn's water collection facility. The perimeter of the inner portion (approximately 4,100 lineal feet) was the section that was fenced. The project was completed well within budget, with a contingency of ' $143,568.58 remaining. The inner portion of the watershed is not a totally enclosed environment at this time. Some enhancement work on the water collection system is under construction and the remainder of the fencing was postponed until that work is complete. An additional 1,400 feet of fence, at an approximate cost of $16,000, will be required in the future for enclosure conclusion. There was no discussion. It was moved by Poe, seconded by Wagner, that the Committee approve the Consent Agenda. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 3 of 7 APRIL 10, 1999 III. ISSUES A. RESOLUTION NO. 3204, UNDERGROUND CONVERSION AGREEMENT WITH PUGET SOUND ENERGY Resolution No. 3204 authorizes the Mayor and City Clerk to execute an Underground Conversion Agreement with Puget Sound Energy to furnish and install a main distribution system for Project No. PR633, 'A' Street SW, Main to 3rd. In conjunction with PR 633, the City desires to participate with PSE to replace the existing overhead distribution power system with an underground system. The total cost is estimated by PSE to be $73,975. The final cost will be based on actual construction costs as they occur; therefore, the City's portion is estimated to be $52,611. These construction costs can vary depending on the project. There was no discussion. It was moved by Poe, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3204. Motion carried. B. RESOLUTION NO. 3205, SANITARY SEWER IMPROVEMENT DELAY AGREEMENT TERMINATION Resolution No. 3205 authorizes the Mayor to terminate a Sewer Delay Agreement between the City and Corrcoat Inc. Sanitary sewer improvements as required per the agreement have been completed. There was no discussion. It was moved by Poe, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3205. Motion carried. C. RESOLUTION NO. 3207, STORMWATER DRAINAGE AGREEMENT WITH FISHER PROPERTIES Resolution No. 3207 authorizes the Mayor to execute a Stormwater Drainage Agreement between the City and Fisher Properties for a basin-wide stormwater detention facilitY to .service Fisher Industrial Center and other properties in the basin. The agreement requires that the developer participate financially in the basin-wide facility. Due to timing implications associated with Fisher Properties relative to the basin-wide facility, it is necessary that commitments be made by both the City and the developer so that the design and construction of the stormwater system serving Fisher Industrial Center can be completed as needed. Lengthy discussion was held regarding the methodology used to determine the pro-rata share being charged developers served by the basin-wide facility and amount of credit being given to developers who build on-site or over-sized facilities. Concern was raised by the Committee that developers should be charged in proportion to the total value of the public basin-wide facilities. PUBLIC WORKS COMMITTEE MINUTES Page 4 of 7 APRIL 10, 1999 Fawn Franksen, Fisher Properties, expressed concern over timing and asked how further review by the City would affect issuance of their building permits. Public Works Director Engler stated that the development must accommodate the possibility for on- and off-site detention before Fisher can proceed with their project. Chair Wagner stated that he could not recommend this issue to Council until an attempt has been made to devise a value-based methodology, rather than a charge based strictly on square footage. Council/Committee member Poe concurred. The issue was referred back to staff. D. RESOLUTION NO. 3208, INDEMNIFICATION AGREEMENT WITH METROPOLITAN KING COUNTY Resolution No. 3208 authorizes the Mayor to execute an Indemnification Agreement between the City of Auburn and Metropolitan King County for the th th South 277 Street Reconstruction and Mill Creek Relief Sewer/South 277 Street Trunk (Phase 3) projects. This agreement is part of the City's requirements to issue a Construction Permit for King County's.project. Coordination of project schedules, road closures, and construction contracts are currently under way. There was no discussion. It was moved by Poe, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3208.-Motion carried. IV. INFORMATION OR DISCUSSION A. TRANSIT STATION DEVELOPMENT Due to time constraints, this issue was deferred to a later meeting; however, Special Projects Engineer Locke distributed an update on the Auburn Transit Station and a draft parking garage Study. B. UPDATE ON WATER COMPREHENSIVE PLAN For the purpose of these minutes, this item was discussed after Information/Discussion Item D. Water Utility Engineer McKinnon gave an update on the 2000 Water Comprehensive Plan. Objectives of the Plan include updating population and demand data, clarifying Plan language, reviewing 1995 improvements, and revising CIP recommendations and costs. The 2000 Plan follows the same structure as the '95 Plan, but contains updated-chapters on water conservation and hydraulic analysis. P[JBLIC WORKS COMMITTEE MINUTES Page 5 of 7 APRIL 10, 1999 Discussion focused on Chapters 1, 2, 3, 4, and 6 of the Plan, with McKinnon reviewing differences between the '95 Plan and the anticipated update. Chair Wagner noted that in Chapter 1 of the 2000 Plan, under the Objectives Section, both water conservation and water quality were included in one bullet. He asked that they be kept separate. The Committee reviewed the chapters, and discussed whether water system reliability regarding the largest source out of services should remain in Chapter 3, Criteria and Standards, or be moved to Chapter 2 as a Policy. McKinnon explained the rationale for it being a criteria, and it was decided to leave it as such for the time being. Chair Wagner raised a concern about Satellite System customers signing "no protest agreements" to permit future formation of LIDs, commenting that they would be paying twice for their water system. Director Engler reminded the Committee that a "no protest agreement" does not prohibit the customers from protesting the way the assessment has been formulated or the amount of the assessment. The Committee concurred with the language, as long as the customers still had the ability to protest the amount of the assessment. A map defining Auburn's water service area (WSA) was reviewed, and Council/ Committee member Poe asked how the WSA boundaries were determined. Engineer Wright responded that the boundaries were established during the King County Coordinated Regional Water System Plan in 1989, at which time all utilities agreed on the boundaries and the City entered into an interlocal agreement. Director Engler commented that leveraging development developments to meet Auburn's standards is dependent on the extension of sewer and/or water service into the City's PAA. In looking at the PAA, in some cases areas not in our WSA may or may not be in our sewer service area. If the Council wishes, staff could explore entering into interlocal agreements with adjoining utility districts whereby we provide, for example, sewer service only by agreement. This gives the City an opportunity not to negotiate service area boundaries, but to require developers to develop to Auburn standards in return for utility service. Soos Creek Water and Sewer District does this, and is interested in working with Auburn. The Committee concurred that the idea has merit, but did not feel it should be a top priority considering the City's limited staffing level at this time. Considerable discussion was held on the City's water supply, projected demand, and water rights. Chair Wagner stated that the policy regarding largest source out of service deserves debate by the Council. Engineer Wright commented that while it is a conservative approach, it is looked upon favorably by the Department of Health when they review the Comp Plan during the approval process. PUBLIC WORKS COMMITTEE MINUTES Page 6 of 7 APRIL 10, 1999 Chair Wagner asked that the 2000 Water Comp Plan be placed on the next meeting agenda, and suggested starting the meeting early if additional time is needed. D. 42ND STREET ROW ACQUISITION For the purpose of these minutes, this issue was discussed first on the Information/Discussion Agenda. Project Engineer Gates reviewed a map illustrating the ROW under discussion and distributed background. The ROW proposed for purchase is 30' wide, and 937.5 feet long and would be used to complete a 60'-wide public road right-of- way at 42nd Street NW/NE, from 'B' Street SW to Auburn Way North'. The south 30' of corridor is currently owned by the City, while the north 30' is privately owned. The corridor would be used to improve overall circulation and help general circulation while South 277th Street is under construction. The north 30' has been paved, and the property owners on the south side have been requested by the City to complete the south side of the corridor pursuant to street delay agreements signed in 1996. Senior Engineer Selle proposed that if the Committee agrees, the City will continue negotiations; and bring the issue back to the Committee at the time that a Purchase and Sale Agreement has been prepared. The Committee concurred. E. STATUS OF PIERCE COUNTY INTERLOCAL AGREEMENT For the purpose of these minutes, this item was discussed after Information/Discussion Agenda Item C. Planning Director Krauss distributed copies of a draft Preannexation Agreement, and reported that the City is still working with Pierce County to complete the agreement. He stated that Pierce County is looking for a financial commitment in the amount of $500,000 from Auburn to complete the final two lanes of the Lake Tapps Parkway. Auburn Council Committees have indicated some acceptance of this amount, to be paid from Lakeland mitigation fees. Lakeland mitigation fees are projected to come to a total of $2 million over the life of the development. Auburn is working out a mechanism whereby the mitigation fees for Lakeland are reduced by the amount of $500,000 and Tucci is responsible for building the two lanes. The issue of maintenance of the Parkway is still under discussion, since the bridge structure will start in Auburn and end in Sun3ner, per the two cities' PAAs. It has been agreed that Auburn will assume ownership of the bridge up to its landing point in Sumner, and of the storm pond that serves Terrace View and Lakeland. Discussion was held on drainage issues related to the storm pond. Krauss anticipates the preannexation agreement will be ready to go forward to the Planning and Community Develop Committee and Council within the next month or two. P~JBLIC WORKS COMMITTEE MINUTES Page 7 of 7 APRIL 10, 1999 F. CAPITAL PROJECT STATUS REPORT Due to time constraints, there was no discussion. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:05 p.m. PM/bd REF. H:\ENGINEER\E00\E00-337 (E:\MINUTES\00PW4-1)