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HomeMy WebLinkAbout04-24-2000CITY Of AUBURN PUBLIC WORKS COMMITTEE MINUTES APRIL 24, 2000 I. CALL TO ORDER The meeting was called to order at 3:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Pete Lewis. Staff in attendance were Public Works Director Christine Engler, Planning Director Paul Krauss, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Special Projects Engineer Jack Locke, Transportation Planner Joe Welsh, Water Utility Engineer Lara McKinnon, Storm Drainage Engineer Tim Carlaw, Conract Engineer Don Wright, Sewer Utility Engineer Jeff Roscoe, Engineering Aide Pam Miller. Guests in attendance were Tim Miller, Transportation Consultants Northwest; Dan Bahmelli, Mark Weed, Donald Marcy, and Fawn Franksen, Fisher Properties; Heidi Wood and Shelli Dawn Borchers, Sorella's Espresso Stand; Kelly Snyder and Scott Slifer, Roth Hill Engineering; Consulting Engineer Dwight Holobaugh and Les Hoffer, Muckleshoot Indian Tribe. I1. CONSENT NONE III. ISSUES A. ORDINANCE NO. 5372, AMENDING ACC CHAPTER 1.25, CIVIL PENALTIES FOR VIOLATIONS This issue was removed from the agenda for further review by staff and the Legal Department. The Committee requested they be given the full text of the chapter and previous ordinance and materials pertaining to the Chapter when this issue is brought before them at a future meeting. B. ORDINANCE NO. 5375 ACCEPTING FEDERAL GRANT FUNDS FOR PROJECT NO. C9051, AUBURN WAY NORTH, 2ND TO 4TM STREET NE Ordinance No. 5375 approves the appropriation and expenditure of $495,000 of federal TEA-21 funds and authorizes the Mayor to execute a Local Agency Agreement between the City and the Washington State Department of Transportation in the amount of $35,025 for Project No. C9051, Auburn Way North, 2nd to 4th Street. The ordinance further authorizes the Mayor to execute any future supplemental agreements required for obligation of the remainder of the $495,000 once construction authorization is received. Matching funds of $165,000 have been budgeted in the 102 Arterial Street Fund. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5375. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 2 of 6 APRIL 24, 2000 RESOLUTION NO. 3207, STORMWATER DRAINAGE AGREEMENT WITH FISHER PROPERTIES Resolution No. 3207 authorizes the Mayor to execute a Stormwater Drainage Agreement between the City and Fisher Properties for a basin-wide stormwater detention facility to service Fisher Industrial Center and other properties in the basin. The agreement requires that the developer participate financially in the basin-wide facility. At the Public Works Committee meeting on April 10, 2000, the Committee remanded this issue back to staff for further investigation. A closer examination of the benefits and of the costs to acquire, design, and construct the airport storm drainage detention facility was conducted. The project is being completed in phases, the first phase of which required land acquisition from the airport, construction of four detention ponds, and piping that was installed by the storm drainage utility (with the airport hangar project), by the developer of the Valley Corporate Center, and by Fisher Properties. This first phase of the project benefits a total area of public and private properties of 223 acres, and provides detention, both in ponds and in piping, for about the 10-year rainfall event. The total value of these improvements is calculated at $1,678,782.83. The pro rata share for Fisher Properties to detain storm drainage off site in this publicly owned detention project is calculated, on a tributary area basis, at $104,640.44. In addition to financial participation in the public detention facility, Fisher Properties will be assessed (as all other customers of the storm drainage utility are) System Development Charges set to recover an equitable share of the costs of past system improvements. Fisher Properties will also be assessed a monthly storm drainage charge, in accordance with the Utility's rate structure for properties on which only water quality treatment is provided on site, set to provide for an equitable share of the costs to operate, maintain, and improve the system in the future. Public Works Director Engler explained that the methodology used to calculate Fisher's pro rata share used only the value of land underlying Phase I. It was pointed out that Fisher would be paying full System Development charges for connection to the facility, which is intended to cover their fair share of existing assets such as the downstream Brannan Park storm detention facility. In addition, the City's new rate structure that will go into effect October 1, 2000, provides for equitable monthly assessments based on whether or not developments have on-site facilities. The Committee asked questions and discussion was held to clarify the methodology used to arrive at Fisher's pro rata share. Director Engler reminded the Committee that the multipliers used under the old rate structure have been eliminated, and all developed properties are being assessed rates which vary in accordance with the new rate structure which recognizes on-site treatment facilities. It was moved by Poe, seconded by Lewis that the Committee recommend Council adopt Resolution No. 3207. Motion carried. Mark Weed, Fisher Properties, asked that discussion be held on the way their pro rata share was determined. He distributed a chart using the same format as the City, but PUBLIC WORKS COMMITTEE MINUTES Page 3 of 6 APRIL 24, 2000 basing their pro-rata share on the construction costs for phase 1, less the cost of piping constructed by the airport, Fisher, and Valley Corporate, costs not attributed to the storm utility. Using this methodology, Fisher's pro-rata share would be $83,345.49, rather than $104,640.44. Director Engler stated that the City number of $104,640.44 was derived by looking at the total value of the improvements, as they are all part of the public storm infrastructure, in order to determine the full value of the project so that a per-acre cost can be calculated for anyone buying into the improvements. It was noted that this project is an unusual case in that the piping installed by others is also part of the detention system and is integral to make the project work for all. Following discussion, it was the consensus of the Committee to let their motion stand, and bring the issue forward to Council. The Committee requested that background information be distributed to the full Council prior to their meeting on May 1. D. RESOLUTION NO. 3212, CALL FOR HEARING ON STREET VACATION NO. V-04-99 APPLICATION SUBMITTED BY SOUND TRANSIT Resolution No. 3212 fixes a time for a public hearing on June 5, 2000, on the petition from Sound Transit for vacation of portions of 'B' Street SW between 1st and 2nd Streets SVV, and an alley connecting 'A' Street SW and 'B' Street SVV between 2nd and 3rd Streets SVV. In response to questions from the Committee, staff confirmed that value is being received by the City from Sound Transit for the right-of-way being vacated due to a property exchange between the two agencies. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3212. Motion carried. RESOLUTION NO. 3213, CALL FOR HEARING ON STREET VACATION NO. V-05-99 APPLICATION SUBMITTED BY SAFEWAY Resolution N°. 3213 fixes a time for a public hearing on June 5, 2000, on the petition from Safeway for vacation of 'B' Street SE, from 2nd Street SE to the Safeway Store. It was noted by Council/Committee member Lewis that it seemed the number of street vacation requests has increased substantially in recent months. Director Engler responded that the increase is due to increased development within the City. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3213. Motion carried. IV. INFORMATION OR DISCUSSION A. 15TM STREET NE CURBING PROJECT This item was added to the Information/Discussion agenda as a result of citizens in attendance wishing to discuss the project. PUBLIC WORKS COMMITTEE MINUTES Page 4 of 6 APRIL 24, 2000 Transportation Planner Welsh discussed the project, which involves installation of curbing on 15th Street NE, between 'A' and 'D' Streets, to prevent vehicles from turning across lanes of traffic into driveways. Those wishing to turn left from properties south of 15th Street will have new access to signalized intersections at 'A' Street NE and 'D' Street NE, which should significantly reduce accidents. It was pointed out that all existing driveways will remain in place, however, access to some of them will change, and those wishing to turn left to access or egress any properties north of 15th Street will have the ability to use the improved queuing and transition lanes which are being proposed. An accident diagram was reviewed. It illustrated 26 collisions that have occurred in the past 3 years in this 3-block corridor. The majority of the accidents can be attributed to left turns acrOss traffic, which are caused by the masking effect that occurs when one lane of a traffic column stops to permit entrance across lanes, while the traffic on interior lanes does not stop. Council/Committee member Lewis commented that he has seen several accidents in the area. Status of the project was discussed. The project has been designed and will be constructed by the developer of Marketplace, and construction will probably begin in about 90 days. Planning Director Krauss gave some background information on the Marketplace development, stating that early discussions between the developer of Marketplace and Eagle Hardware indicated a necessity for direct access to 15th Street. At that time, the City informed the developer that additional access on 15th could only occur if it was done in the interest of increasing traffic safety and if property owners on the south side of 15th were amenable to having access to their businesses on the south side of their properties. The developer gained the support of the businesses, and the project, as designed, will eliminate many accidents caused by left turns. Comments were received from Heidi Wood and Shelli Dawn Borchers, owners of Sorella's Expresso Stand, which is located on the west side of the Freddy's Club parking lot. They expressed their concern over the affect the curbing would have on their business. Following discussion, the Committee asked staff for further analysis of the developer's traffic study, in preparation for the Council meeting on Monday night, and to look into the possibility of providing improved access to the espresso stand. b. WATER COMPREHENSIVE PLAN UPDATE - CONTINUED DISCUSSION Discussion on the Water Comprehensive Plan was continued from the April 10 Committee meeting. Water Utility Engineer McKinnon distributed corrected Table 6-1, City of Auburn Water Rights, commenting that the previous table contained some minor errors. A graph illustrating Future Water Requirements compared with the City's Qi Water Right Total for the years 2000 to 2040, was reviewed, and the Committee was reminded that decisions made today will affect what happens in the future as demand for water rises. PUBLIC WORKS COMMITTEE MINUTES Page 5 of 6 APRIL 24, 2000 Council/Committee member Poe stated that the overall Water Comp Plan is designed to set policies and support the City's position in pursuing additional water rights. With that in mind, he believes the City should build the best case it can, and was concerned that the Plan does not address the City's Potential Annexation Area (PAA) as part of our future water needs, other than being mentioned in a table. The City's Water Service Area (WSA) was reviewed and discussed. Staff informed the Committee that the City does have the ability, upon annexation, to acquire that water service area within the annexed area that is not currently in the City. However, the area would not necessarily come with water rights, depending on how the matter is negotiated. For example, the agreement with Bonney Lake gives the City the ability, seven years after annexation, to assume that WSA. But, the WSA would not come with water rights, supply, source, or storage. Councilmember Lewis asked what actions the City can take to require conservation efforts on the part of residents. Director Engler stated that the City is working on a Water Conservation Program, and part of that program is to produce a chapter for the Comp Plan. It is anticipated the City's consultant will give a presentation on the Conservation Program to the Committee in mid-May. Engineer Wright discussed the differences between a conservation program and demand management, which deals with short-term conservation measures in response to a temporary reduction in water supply. Chair Wagner asked staff to prepare a one-page paper on the pro's and con's of the City's policy on largest source out of service. Council/Committee member Poe commented on the language of should, shall, and will. Engineer Wright cautioned the Committee about making something a shall, as the City may have every intention of being able to do a particular thing, but may not be able to do so at a particular point in time. Poe suggested using a more positive phrase, such as "the City's goal is to" rather than "should." The Committee commented that the tables at the end of Chapter 4 are confusing and asked that tables or graphs be developed that sum up the information. Chair Wagner asked that more attention be paid to the rights of the Muckleshoot Indian Tribe in regard to the Coal Creek Springs water supply. The schedule for bringing the remaining chapters of the Water Comp Plan to the Committee was discussed, and Director Engler shared excerpts from a letter she received from Water Rights Attorney Tom Mortimer. C. STORM DRAINAGE COMPREHENSIVE PLAN UPDATE Storm Drainage Engineer Carlaw gave a status report on the Storm Drainage Comp Plan in terms of work product and the consultant contract. The contract was originally broken into several phases, looking at existing areas already covered in the 1990 Comp Plan and outlining a strategy to come back now and look at rural and annexation areas. He distributed a final draft of Volumes 1 and 2 of the work product to date, stating that the beginning of each section on each drainage area recaps the 1990 plan. In response to a question from Chair Wagner, Carlaw responded that the Plan will help the City determine what land needs to be acquired to support recommended capital improvements, and outlines various alternatives and cost estimates. Carlaw said that Lakeland and Boeing are special, separate components of the Plan and will be included in the Plan by reference. PUBLIC WORKS COMMITTEE MINUTES Page 6 of 6 APRIL 24, 2000 A status of the consultant contract and costs was distributed to the Committee. Carlaw intends to bring Contract Amendment #6 to the Committee at their next meeting. The amendment will be for approximately $266,000, requiring a budget adjustment of $80,000. The work included in Amendment #6 will bring the Comp Plan to a conclusion this year so that it can be adopted into the City's Comprehensive Plan A question was raised as to how much of the Plan will need to be revised when the 4(d) rule is published. Carlaw responded that the Plan is being developed within the intent of the 4(d) rule, and should not require any 4(d) specific modifications. D. LEA HILL SEWER COMPREHENSIVE PLAN UPDATE Sewer Utility Engineer Roscoe introduced Kelly Snyder and Scott Slifer from Roth Hill Engineering. He then introduced and outlined seven chapters included in the Sewer Comprehensive Plan for the Lea Hill subarea. He stated that the draft plan is currently being reviewed by staff and asked if the Committee would like to review the Draft Plan now, or wait until the staff review is complete. In order to expedite the plan, the Committee asked to review the draft at the same time as the staff review. Roscoe agreed to have draft plans to the Committee the next day, and asked that they forward their comments to him by May 5. E. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #21, Auburn Way S Sewer - Design phase is at 30% for the entire system, while Section B is at the 50% level and should reach 90% in the next week or so. Staff is continuing to work toward a cost sharing agreement with the tribe. #7- 316th Half Street Improvement- The project/ncludes installation of a Lakehaven water line to their standards. Lakehaven has different testing standards, a manganese problem, and does not allow chlorine disinfection, resulting in some issues that are currently being worked out. #28 - Corrosion Control Treatment Facilities - Interim project manager Evelyn Choe will give a 60% design review presentation at the May 8 Committee meeting. The Committee voiced an interest in receiving a status report on the project costs at that time. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:05 p.m. PM/bd REF. H:\ENGINEER\E00\E00-389 (E:\MINUTES\00PW4-2)