Loading...
HomeMy WebLinkAbout06-12-2000CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 12, 2000 I. CALL TO ORDER The meeting was called to order at 4:05 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Pete Lewis. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, City Attorney Mike Reynolds, Asst. City Engineer Dennis Selle, Project Engineer Evelyn Choe, Project Engineer Ingrid Gaub, Contract Engineer Don Wright, and Administrative Services Supervisor Pam Miller. Guests in attendance were Water Rights Attorney Tom Mortimer; Commissioner Charles Wilson, Water District No. 111; Alan Fitz, EES Consulting; Mark Utting, Pacific Groundwater Group; Dwight Holobaugh, Consulting Engineer. II, CONSENT A. RIGHT-OF-WAY USE PERMIT 14-00, AUBURN PARKS & RECREATION DEPARTMENT, KIDSDAY BANNER Right-of-Way Use Permit 14-00 would allow the Auburn Parks and Recreation Department to have a banner placed on Main Street from June 15-23, advertising the City's KidsDay event. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee approve Right-of-Way Use Permit 14-00. Motion carried. B. RIGHT-OF-WAY USE PERMIT 15-00, AUBURN GOOD OL' DAYS An application package for Right-of-Way Use Permit 15-00 was submitted by Connie Henke, President of Auburn Good O1' Days, on May 30, 2000. The application requests use of City rights of way at specific scheduled times for the weekend of August 11th through August 13th. Staff evaluated the application using the criteria of ordinance applied (ACC 12.60), and found that the proposed application meets all requirements of the City and does not conflict with any other known events. The Committee asked if the application allows another group or organization to apply for right-of-way use during the same time, and how a determination would be made in regard to possible conflicts. City Engineer Dowdy clarified that the Good O1' Days permit is non- exclusive. If another application for right-of-way use is received for the same time and location, the City Engineer will evaluate the application using the criteria of ordinance applied (ACC 12.60), as was done with the Good O1' Days application, and then bring the application and his findings to the Public Works Committee for a decision. It was moved by Poe, seconded by Lewis, that the Committee approve Right-of-Way Use Permit 15-00. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 2 of 5 JUNE 12, 2000 III. A. PERMISSION TO AWARD CONTRACT 00-10, PROJECT NO. PR 633, 'A' STREET SW IMPROVEMENTS, TO C.A. GOODMAN ON THEIR LOW BID OF $863,732.10 PLUS WSST OF $8,653.06, FOR A TOTAL CONTRACT PRICE OF $872,385.16 This project will improve 'A' Street SW, from Main to 3rd SW, to a minor arterial standard in accordance with the Downtown Plan and to meet the needs of the Commuter Rail Station Facility and the 3rd Street SW Grade Separation project. Construction is anticipated to begin in late June of 2000 with completion in November of 2000. A budget adjustment of $1,186.69 from the 431 Sewer fund will be required this year to fund the project. In addition, there are budget contingencies of $20,209.82 available from the 430 Water fund, $7,313.90 from the 432 Storm fund, and $27,701.96 from the 102 Arterial Street fund. Questions were raised in regard to pedestrian lighting. It was clarified that street lights will be installed; however, funding did not allow for inclusion of Iow level pedestrian lighting, and other street enhancements, to be included in this project. It was moved by Poe, seconded by Lewis, that the Committee recommend Council award Contract 00-10, Project No. PR 633, 'A' Street SW Improvements, to Iow bidder C.A. Goodman. Motion carried. ISSUES RESOLUTION NO. 3230 APPROVING THE STATE PARTICIPATING AGREEMENT FOR PROJECT NO. PR529, 3RD STREET SW GRADE SEPARATION Resolution No. 3230 authorizes the Mayor and City Clerk to execute a "State Participating Agreement," GCA2196, for Project Number PR 529, 3rd Street SW Grade Separation Project. The agreement provides for the City to coordinate the design and complete the construction of the Surveillance Control and Driver Information (SC&DI) System on the Westbound SR 18 Ramps for the Washington State Department of Transportation (WSDOT), as part of the 3rd Street SW Grade Separation Project (PR 529) at WSDOT's expense. The State will design the system and provide the City with plans and specifications to incorporate in the City's contract documents. The State will reimburse the City for all costs associated with this work, including the coordination of the design. These facilities will provide the State with data collection capabilities at this site. The State may choose to construct the ramp metering signals at a future date at their cost. One of the approvals from WSDOT for the 3~d Street SW Grade Separation Project requires the data collection system to be installed with the project. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3230. Motion carried. ORDINANCE NO. 5406, AMENDING ORDINANCE NO. 5352 APPROVING BURLINGTON NORTHERN SANTE FE RAILWAY FUNDS FOR PR 529, 3RD STREET SW GRADE SEPARATION Ordinance No. 5406 amends Ordinance No. 5352, which was adopted on March 6, 2000. Ordinance No. 5352 approved the Construction and Maintenance Agreement between the City and the Burlington Northern Santa Fe Railway for PR 529, 3rd Street SW Grade PUBLIC WORKS COMMITTEE MINUTES Page 3 of 5 JUNE 12, 2000 IV. A. Separation Project. This Agreement addresses many aspects of the coordination between the City and BNSF for the construction of the 3rd Street SW Project. One of these aspects is the easement areas and values necessary from the BNSF for the bridge overcrossing of the BNSF tracks. Through a miscommunication between BNSF staff and City staff, incorrect values of the various easements were used in the agreement. Ordinance No. 5406 modifies these values for the easements and increases the total cost to the City by $24,045.75. The cost of these easements has been included in the Project Cost Estimate. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5352. Motion carried. INFORMATION OR DISCUSSION CORROSION CONTROL PROJECT BRIEFING A briefing on the Corrosion Control Project was presented to the Committee. Project Engineer Evelyn Choe began the presentation with a brief history of the project and then reviewed site plans of the two facilities, one of which will be located at the current Coal Creek Springs pump station site near Howard Road, and the other at Fulmer Field. Concerns about noise levels from the facilities were discussed. Allen Fitz, Engineering Project Manager with EES, stated that unlike the facilities in Olympia, which were toured by the Committee in March, the Auburn facilities will locate the blowers inside the building, and the outlets on the towers will be located on one side, away from potential housing areas, rather than totally encircling the towers. The possibility of moving the facilities at the Coal Creek Springs pump station site farther from the lot line was discussed; however, the present location was chosen based on a number of factors, including access, location in relation to an on-site storm water depression, and ability to allow other on-site operations to continue during construction. The budget was reviewed and questions arose regarding allocation of bond proceeds to expenditures and unrestricted water revenue. It was suggested Finance Director Diane Supler be invited to attend the next meeting to clarify these issues. It was noted at this time that Council/Committee member Poe will be unable to attend the Public Works Committee meeting on June 26. The project schedule was reviewed. The project is currently at the 60% design phase, and it is anticipated the 90% design phase will be reached in August and completed in October, with the project going to bid in November. Construction would occur from January 2001 to February 2002. Mr. Fitz summarized the technical aspects of the project, and discussed chlorination options, which consist of on-site generated hypochlorite or gas chlorination. Risk factors for each method were discussed at length, and it was the consensus of the Committee that gas chlorination would be the preferred method. B. LAKE TAPPS TASK FORCE Water Rights Attorney Tom Mortimer was in attendance to discuss issues related to a PUBLIC WORKS COMMITTEE MINUTES Page 4 of 5 JUNE 12, 2000 proposal that is resulting from recent Lake Tapps Task Force meetings. Committee members had been furnished attorney-client privileged information to review prior to discussion at this meeting. A current proposal involves Puget Sound Energy (PSE) applying for a new, consumptive water right amounting to 150cfs, with the water being sold at a price to offset revenues lost to PSE with imposition of a new flow regime on the White River. Mortimer asked for direction from the Committee relative to their interests in regard to the City's outstanding water rights applications and the $3 million that has been invested by the City in the aquifer characterization study in support of the City's water rights. In order for PSE to put forth an application for a municipal water right, PSE must identify place of use and a demand for the water. Without support from a municipality, which has been advised by the Department of Ecology (DOE), it would appear that PSE does not have what is needed to support an application. PSE has indicated a willingness to meet with Auburn to determine how the current proposal could be modified to address Auburn's issues. Mortimer discussed the possible ramifications of Auburn offering part of their Water Service Area to support the PSE application, which might include being compelled to withdraw the City's existing water right applications and a possible loss of control of Auburn's future water supply destiny. The Committee did not express interest in supporting the proposal, and raised the question of how vigorously they might want to oppose it. It was the consensus of the Committee to try to avoid legal confrontation. Committee/Councilmember Poe asked for information on what the City's involvement has been in the Lake Tapps Task Force, to date, and what our comments have been. Mayor Booth gave a brief history of his involvement in the Task Force, as did Committee/ Councilmember Lewis. The need for more discussion between Mortimer and the Committee was discussed. The Committee recessed their meeting at 5:30 p.m. to attend a special Council meeting. The Public Works Committee meeting reconvened at 7:00 p.m. It was decided to schedule a special Public Works Committee meeting for Monday, June 19, 5:00-6:00 p.m., to continue the discussion. Chair Wagner recapped the consensus of the Committee that they would like the City to continue discussions with the Lake Tapps Task Force and PSE, being neither adversarial nor proponents, and continue with the City's water right issues while continuing to put in front of the Task Force and PSE the list of concerns as enumerated in Mortimer's memo. C. CAPITAL PROJECT STATUS REPORT There was no discussion. PUBLIC WORKS COMMITTEE MINUTES Page 5 of 5 JUNE 12, 2000 V. EXECUTIVE SESSION An executive session was not held. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:10 p.m. PM/bd REF. H:\ENGINEER\E00\E00-597 (E:\MINUTES\00PW6-1)