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HomeMy WebLinkAbout07-10-2000CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JULY 10,2000 I. CALL TO ORDER The meeting was called to order at 4:32 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Pete Lewis. Staff in attendance were Public Works Director Christine Engler, Finance Director Diane Supler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Traffic Engineer Cass Brotherton, Transportation Planner Joe Welsh, Storm Drainage Engineer Tim Carlaw, Project Engineer Ingrid Gaub, Project Engineer Scott Nutter, Administrative Services Supervisor Pam Miller. Guests in attendance were Larry Bradbury, Water District No. 111; Dwight Holobaugh, Consulting Engineer, Les Hoffer, Raul Ramos, Muckleshoot Indian Tribe; Jeff Maesner, Homeplate Tavern. I1. CONSENT A. AWARD CONTRACT 00-03, PROJECT NO. C9025, 2000 STORM REPLACEMENT PROGRAM, TO SHORELINE CONSTRUCTION CO ON THEIR LOW BID OF $91,763 This project provides for the repair and replacement of existing storm sewer facilities on 8th Street NE, from 'A' Street NE to Auburn Way North. A new 24" storm conveyance line will replace the existing 8" line. A budget surplus of $31,510.52 will remain in the 432 Storm Fund. Chair Wagner asked for more detailed information on projects that apparently include various projects within the main project. He referred to the storm projects in the area west of the BNSF tracks, in which pavement repair waS required. Public Works Director Engler clarified that the projects in question were unusual in that one of the projects involved unanticipated problems resulting in damage to a portion of the subgrade that had to be repaired, while in the other project area, the existing concrete pavement did not withstand the work being done in the area. In both instances, pavement repairs were funded as appropriate by the contractor or the storm utility, assuring Chair Wagner that streets are not being repaved with utility funds. It was moved by Poe, seconded by Lewis, that the Committee recommend Council award Contract 00-03, Project No. C9025, 2000 Storm Replacement Program, to Shoreline Construction Company on their Iow bid of $91,763. Motion carried. B. RIGHT OF WAY USE PERMIT 19-00, HOME PLATE TAVERN, BEER GARDEN, JULY 14- 16 AND JULY 20-23, 2000 An agenda modification transmitting the application packet and staff evaluation of Right-of- Way Use Permit 19-00 was distributed to the Committee. Approval of the permit would allow the Home Plate Tavern to have a Beer Garden on July 14-16 and July 20-23, 2000. City Engineer Dowdy discussed the staff evaluation of the permit, explaining that the request to hold a beer garden in the 'B' Street Plaza from July 20-23 would be in direct conflict with a previous permit granted to the Auburn Downtown Association for their annual sidewalk sale. The 'B' Street Plaza is used during the sidewalk sale for musical performances. Conditions PUBLIC WORKS COMMITTEE MINUTES Page 2 of 6 JULY 10, 2000 of approval were also discussed. It was moved by Poe, seconded by Lewis, that the Committee approve Right-of-Way Use Permit 19-00 for the dates of July 14-16, and deny the dates of July 20-23. Motion carried. C. STREET DELAY AGREEMENT, TRANSIT PLUMBING, 49TM STREET NE Transit Plumbing, Inc., has made a building permit application (BLD00-0022) for a commercial office/warehouse on property abutting substandard streets (49th Street NE), and is requesting a deferral of the required street improvement (Street Delay). This agenda item was brought before the Committee on June 26. At that time, the Committee asked if the City is limited by statute to street delay agreements being valid for ten years. Action on the item was tabled until research could be done in regard to the term of the agreement. City Engineer Dowdy reported that the City Attorney reviewed research done by the bond attorney involved in the 'B' Street LID, along with statutory requirements. It was the opinion of the City Attorney that the statutory requirement is rigid, and there is no way to extend the length of the delay agreements. Discussion was held on this issue, with the Committee asking that the City Attorney attend a future Committee meeting to discuss the issue further. D. STREET DELAY AGREEMENT, 277TM ASSOCIATES L.P., FRONTAGE RD. & S. 277TM 277th Associates L.P. has made building permit applications (BLD00-0078 and BLD00-0079) for commercial warehouses on property abutting substandard streets (Frontage Road and South 277th Street), and is requesting a deferral of the required street improvement (Street Delay). The Developer is required to build half-street improvements along Frontage Road, except a partial deferral is applicable for a .portion of the Frontage Road that is in conflict with the future City's 277th Street Project. In addition, the deferral is applicable to frontage improvements along-So. 277th Street. The Developer is entering into a Traffic Mitigation Agreement to pay his proportional share of the future South 277th Project. If the City builds South 277th, the street obligation of the Developer goes away for frontage along South 277th Street. This agenda item was brought before the Committee on June 26. At that time, City Engineer Dowdy explained that this street delay agreement would be handled differently from the usual agreement, since the developer cannot build his improvements until the City has constructed South 277th Street, which should be built within the next two years. The developer may be required to post a bond as an additional condition of the deferral for that small portion .of the half-street that the City's project would not construct. As was done on the Transit Plumbing request, action on this item was tabled until research could be done in regard to the term of the agreement. City Engineer Dowdy showed a map of the area and discussed the impracticality of having the developer make improvements at this time. Assistant City Engineer Selle stated that the City can call in the delay agreement at any time, so that if South 277th is not constructed within the next 3-5 years, the City could require the developer to put in the improvements at that time. The issue of reviewing street delay agreements prior to their expiration to aid in prioritizing City projects was discussed. Chair Wagner asked that such a review be done at the Committee level semi-annually for street delay agreements, and annually for all other delay agreements. PUBLIC WORKS COMMITTEE MINUTES Page 3 of 6 JULY 10, 2000 III. A. It was moved by Poe, seconded by Lewis, that the Committee approve the Street Delay Agreements with Transit Plumbing and 277th Associates L.P. Motion carried. ISSUES ORDINANCE NO. 5372, AMENDING ACC 1.25 IN REGARD TO CIVIL PENALTIES RELATED TO COMMUTER TRIP REDUCTION On June 21, 1999, Auburn City Council adopted Ordinance No. 5246, amending Auburn City Code Chapter 1.25 entitled "Civil Penalties for Violations" to provide civil penalties for violation of ACC 10.02 entitled "Commute Trip Reduction (CTR) Plan". Chapter 1.25 makes several references to the ACC Titles it affects. In two of those references, Title 10 was inadvertently left out. On the advice of the Legal Department references to Title 10 have been changed to the more specific Chapter 10.02, and those left out were added as Chapter 10.02. Ordinance No. 5372 will amend Auburn City Code to rectify the error. Transportation Planner Welsh explained that the CTR laws require civil penalties for violations; however, jurisdictions are not required to impose a penalty. Employers are required to make a good faith effort, so that even if they do not meet statistical requirements, they are still in compliance with CTR laws. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5372. Motion carried. RESOLUTION NO. 3236, INTERLOCAL AGREEMENT WITH THE CITY OF PACIFIC REGARDING EMERGENCY FIRE FLOW PROTECTION FOR THE PROPOSED VISTA HEIGHTS DEVELOPMENT AT LAKELAND Resolution No. 3236 authorizes the Mayor and City Clerk to execute an Interlocal Agreement between the City of Auburn and the City of Pacific regarding emergency fire flow protection for the proposed Vista Heights development at Lakeland. Two parcels of land within the Vista Heights development are adjacent to each other, with one parcel being served with water for domestic use by Pacific and emergency back-up fire flow by Auburn, and the other, being served with water for domestic use and emergency fire flow protection by Auburn. The City of Pacific has requested Auburn's assistance in providing water for emergency fire flow protection. Auburn's water system has the capacity and infrastructure to accommodate Pacific's request, and Pacific has agreed to pay Auburn a fire flow development charge. Director Engler briefed the Committee on the situation, explaining that Vista Heights is located on the north side of Lakeland, and straddles several of Auburn's pressure zones. Part of the development is in Auburn, and part is in Pacific. A looped distribution line will be installed, with valves to isolate the Pacific portion from the Auburn portion. In the event of emergency, the fire department can open the valves to fight the fire. Following discussion, the Committee asked that the word "cash" be stricken from the term "cash bond" in Item C on page 2, that the bond requirement be checked for consistency with Auburn City Code, and that Paragraph 9 be revised to reflect that the charge of $478 per PUBLIC WORKS COMMITTEE MINUTES Page 4 of 6 JULY 10, 2000 unit be received prior to Auburn's acceptance of the construction of the intertie. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3236, provided the agreement is revised as recommended by the Committee. Motion carried. RESOLUTION NO. 3237, INTERLOCAL AGREEMENT WITH KING COUNTY WATER DISTRICT NO. 111 REGARDING THE DUBERRY HILL DEVELOPMENT PROJECT Resolution No. 3237 authorizes the Mayor and City Clerk to execute an Interlocal Agreement between the City of Auburn and King County Water District No. 111 (WD111) regarding provision of water service for the proposed Duberry Hill development located in WD111 's Lea Hill service area. The Duberry Hill development falls within WD11 l's service area; however, it is physically removed from WD11 l's existing water delivery facilities and system. WD111 has entered into a Developer's Extension Agreement with the developer under which the developer is required to construct necessary improvements to serve Phase 1 and Phase 2 of the Duberry Hill plat, and to provide cash bond for off-site improvements necessary to allow future direct connection to WD11 l's existing water system. This agreement between Auburn and WD111 would allow Auburn to provide interim water service to WD111, so that they may serve Phase 1 of the Duberry Hill development through those improvements constructed by the developer necessary to serve Phase 1. An agenda modification transmitting a revised agreement that incorporated revisions proposed by Water District No. 111 was distributed to the Committee. Director Engler reviewed the proposed revisions, and stated that the revised agreement will be reviewed by Legal prior to presentation to the Council. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No, 3237. Motion carried. ORDINANCE NO. 5420, AMENDING ORDINANCE 4786 WITH THE STATE TRANSPORTATION IMPROVEMENT BOARD AUTHORIZING AN ADDITIONAL $400,000 IN GRANT FUNDS FOR PR 529 Ordinance No. 5420 amends Ordinance No. 4786 which obligated State Transportation Improvement Board TIA Grant funds in the amount of $1,812,800 for the PR 529, 3rd Street SW Grade Separation Project. The State Transportation Improvement Board has authorized an additional $400,000.in grant funds for a total of $2,212,800. These funds are part of the anticipated funding for the project. Project Engineer Gaub stated that Ordinance No. 5420 corrects an oversight that resulted from the City being awarded additional funds for pR 529, but neglecting to obligate them. In response to a question from Council/Committee member Poe, Gaub stated that bids for the project will be opened on July 18. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5420. Motion carried.. PUBLIC WORKS COMMITTEE MINUTES Page 5 of 6 JULY 10, 2000 IV. A. INFORMATION OR DISCUSSION UTILITIES REVENUE AND CASH FLOW At their June 12 meeting, Committee discussion regarding the City's Corrosion Control Facilities project led to questions about allocation of bond proceeds, working capital, retained earnings, and how cash flow is managed in the Water Utility Fund. Finance Director Supler gave a briefing to the Committee on those topics. B. UTILITIES AND 102 FUND MID-YEAR BUDGET ADJUSTMENTS Co For the purpose of these minutes, this item was discussed after Information/Discussion Item D. Transportation Planner Welsh reviewed a Capital Projects Summary sheet, comparing the 2000 budgeted amounts with the proposed mid-year adjusted budget amounts. He explained that because the 6-Year TIP starts in 2001, proposed changes to the TIP are not reflected in this budget adjustment. Various shifts in funding were discussed, and a balance sheet based on actual numbers from Finance was reviewed. Council/Committee member Lewis asked about the Citywide Experimental Crosswalk Program, which staff recommend be deferred due to recent accident history. The question led to a discussion of crosswalks-, in general, and Finance Director Supler stated that she will be setting up a full Council workshop on this topic, and has been working with WClA to line up two speakers, Andy Cooley and a former Bellevue Public Works Director who has given expert testimony in legal cases involving crosswalks. Due to lack of time to fully discuss the proposed mid-year budget adjustments for the Storm, Sanitary Sewer, and Water UtilitY funds, budget adjustment packets were distributed to the Committee, and they were asked to review the proposed adjustments and forward their comments to Supler by Wednesday, July 12. Director Engler commented that if significant progress was not being made on projects, they were deferred. She also stated that some adjustments reflect numbers that project managers have developed from actual costs at bid openings. C0008 AUBURN WAY SOUTH AND RIVERWALK DRIVE TRAFFIC SIGNAL MODIFICATION Director Engler stated that this small works project is a small portion of signal improvements being made, and that she will be signing the contract for approximately $9,000. D. SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM For the purpose of these minutes, this item was discussed after Information/Discussion Item A. Project Engineer Nutter gave an update on the South 277th Street project, reviewing a risk analysis, and a strategy for the current projected funding shortfall, which could be managed by seeking cost reductions and employing additive/deductive bid proposal options, and with the City contemplating $2 million in local funds for the project. Finance Director Supler PUBLIC WORKS COMMITTEE MINUTES Page 6 of 6 JULY 10, 2000 stated that a recent $49 million real estate transaction has resulted in an additional unforeseen $400,000 in excise tax, and it is recommended that these funds be dedicated to the South 277th Street project, as well as $100,000 in Arterial Street Funds that were over budgeted for the 'B' Street project. Chair Wagner stated that a reasonable approach might be councilmanic bonds for as much as $1.5 million for the project and to move it forward toward' completion. Supler stated that there may be other options available, other than councilmanic bonds. It was the recommendation of the Committee that the City should show a commitment to the project by participating in project funding in the amount of $2 million. Due to time constraints, discussion on the 6-Year TIP was deferred until the Committee's next meeting. E. CAPITAL PROJECT STATUS REPORT There was no discussion. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. PM/bd REF. H:\ENGINEER\E00\E00-705 (E:\MINUTES\00PW7-1)