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HomeMy WebLinkAbout08-14-2000CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES AUGUST 14, 2000 I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council member Jeanne Barber, substituting for Council/Committee member Fred Poe, whose absence was excused. Staff in attendance were Public Works Director Christine Engler, Planning Director Paul Krauss, Finance Director Diane Supler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Traffic Engineer Cass Brotherton, Sewer Utility Engineer Jeff Roscoe, Water Engineer Tim Osborne, Project Engineer Ingrid Gaub, Assistant Project Engineer Laura Philpot, Project Engineer Peter Gates, Utilities Maintenance Engineer Gary McConnell, and Administrative Services Supervisor Pam Miller. II. CONSENT A. APPROVE THE PURCHASE OF A BOOSTER PUMP PACKAGE FROM AMERICAN FIRE PROTECTION COMPANY The Committee reviewed an agenda bill recommending award of Purchase Contract 00-21 to American Fire Protection Company for a purchase price of $109,019.85 plus WA State Sales Tax of $9,375.70 for a total price of $118,395.55. The contract specifies purchase of a booster pump package that will provide a source of water to a portion of Lakeland Hills in the event of a water shortage emergency. Utilities Maintenance Engineer Gary McConnell gave a brief explanation of the components included in the pump package and pointed out on a map the location of the hydrants that would be connected to enable the City to pump water from the valley floor up the hill to Lakeland. It was moved by Lewis, seconded by Barber, that the Committee recommend Council aWard Purchase Contract 00-21 to American Fire Flow Company. Motion carried. B. AMENDMENT NO. 1 TO cONSULTANT AGREEMENT AG-C-II7, ROTH HILL ENGINEERING PARTNERS The Committee reviewed Amendment No. 1 to Consultant Agreement AG-C-117 with Roth Hill Engineering Partners, and discussed the scope of the amendment. In addition to retaining Lara McKinnon to work on the Water Comprehensive Plan, the amendment includes the modeling work of Dave Harms, who has been doing this same work for the City under a contract with another consulting firm, PUBLIC WORKS COMMITTEE MINUTES PAGE 2 OF 7 AUGUST 14, 2000 and recently began working for Roth Hill. The total amount of the amendment is $58,992. C. It was moved by Lewis, seconded by Barber, that the Committee recommend Council approve Amendment No. 1 to AG-C-117 with Roth Hill. Motion carried. CHANGE ORDER NO. 3 TO CONTRACT 99-27, C.A. GOODMAN CONSTRUCTION, PROJECT NO. C9001, CENTRAL STORM IMPROVEMENTS, PHASE 1F Change Order #3 is for the purpose of storm related extra work items, utility conflicts, structure changes, waterline repairs for leaks caused by construction activity; sewer related extra work items, utility conflicts, sanitary side sewers replacements along 'G' Street SW and 'D' Street SW; and street-related extra work items for new water & fire services for Auburn Lawn & Garden. All work on the project is anticipated to be substantially complete in July of 2000 with final completion, after seeding, in October of 2000. Project Engineer Gaub explained that when the contractor cut into the road, the need for more street restoration became evident. The change order will require a shift of funds from the 431 Sewer Fund (C9048) in the amount of $2,660.74 and a shift of funds from the 102 Street Fund (PR529) in the amount of $238.62. It was moved by Lewis, seconded by Barber, that the Committee recommend Council approve Change Order #3 to Contract 99-27. Motion carried. III. ISSUES A. RESOLUTION NO. 3247, PIPELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY Resolution No. 3247 authorizes the execution of a Pipeline Crossing Agreement with the Union Pacific Railroad. The crossing is related to a developer project (FAC99-0037), and the City will be reimbursed for the one-time license fee of $4,600 by the developer. This permit will provide for the crossing of the Union Pacific right-of-way in the vicinity of South 277th Street to serve City water to properties developing west of the railroad. This is a new pipeline crossing for a developer driven project. There was no discussion. It was moved by Lewis, seconded by Barber, that the Committee recommend Council adopt Resolution No. 3247. Motion carried. PUBLIC WORKS COMMITTEE MINUTES PAGE 3 OF 7 AUGUST 14, 2000 B. ORDINANCE NO. 5427, CONDEMNATION OF PROPERTY, 42ND STREET NW Ordinance No. 5427 authorizes the City Attorney to prepare a petition for condemnation for the King County Superior Court for the acquisition of the southernmost 30 feet of tax parcel number 936000-0090, addressed as 4220 'B' Street NW for the completion of the street right-of-way for 42® Street NW. The acquisition will help traffic flow in the future, especially with South 277th Street Reconstruction road closure. City Staff has attempted to negotiate with the owner of the above parcel with limited success. In response to a comment that the appraisal seemed Iow, Project Engineer Peter Gates replied that because the property has so many utility easements attached to it, the professional appraiser determined that the property could not be used for any purpose other than for a road. It was moved by Lewis, seconded by'Barber, that the Committee recommend Council adopt Ordinance No. 5427. Motion carried. ORDINANCE NO. 5428, CONDEMNATION OF PROPERTY, SOUTH 277TM STREET Ordinance No. 5428 authorizes the City Attorney to prepare a petition for condemnation for the King County Superior Court for the acquisition of tax parcel number 429720-0005, addressed as 8111 South 277th Street, for the construction of PR 562, South 277th Street Reconstruction Project. City Staff has attempted to negotiate with the owners of the parcel with limited success; therefore, staff is recommending Council grant the City Attorney the authority to prepare a petition for condemnation for the acquisition of the above parcel, should the negotiation process fail to reach an agreement. Discussion was held about the status of negotiations with the City of Kent, who is interested in taking over as lead agency for the South 277t" Street project. Public Works Director Engler stated that an interlocal agreement transferring the lead agency status to Kent will take much time and effort due to the large number of agreements the City of Auburn has entered into or has pending regarding the project and financial obligations. She said that the best time to transfer the project to Kent would be at the time of advertisement or contract award, so Auburn should continue its efforts to complete the right-of-way and design phases of the project. It was moved by Lewis, seconded by Barber, that the Committee recommend Council adopt Ordinance No. 5428. Motion carried. PUBLIC WORKS COMMITTEE MINUTES PAGE 4 OF 7 AUGUST 14, 2000 D. RESOLUTION NO. 3255 ACKNOWLEDGING KING COUNTY'S EFFORTS AND ENDORSING THEIR INFLOW AND INFILTRATION CONTROL PROGRAM King County is seeking a $37 million grant from the FY 2002 U.S. EPA Appropriations STAG account, and has requested that all of the 34 local sewer service agencies show their support of the King County Regional I and I Control Program in an effort to bolster their efforts in receiving the grant. Auburn Resolution No. 3125 has already established the City's opinion for helping and supporting the King County Regional I & I Control Program. Resolution No. 3255 and supporting letter restate the City's opinion and support for the County's efforts. The Committee asked that the resolution in Section 1 be modified to strike "and eliminate" and that the letter of support be revised by substituting the word "eliminate" with "identify" in the second sentence of the second paragraph. It was moved by Lewis, seconded by Barber, that the Committee recommend Council adopt Resolution No. 3255. Motion carried. IV. DISCUSSION AND INFORMATION A. PRE-ANNEXATION AGREEMENT WITH PIERCE COUNTY RELATING TO THE CONSTRUCTION OF REGIONAL INFRASTRUCTURE AND FACILITIES For the purpose of these minutes, Discussion and Information Items A and B were discussed simultaneously. Planning Director Paul Krauss stated that after approximately two years of negotiations, a pre-annexation agreement with Pierce County is ready to be brought forward to Council. He reviewed some of the issues included in the agreement, including the Lake Tapps Parkway and Trillium pond. Discussion about the use of Lakeland traffic mitigation fees to finance Auburn's $500,000 participation in the Lake Tapps Parkway led to a concern from the Committee that the mitigation fees are being spent beyond what will be coming in. Due to a discrepancy between the amount of mitigation fees anticipated by Planning, and the Finance Department's estimated amount, Krauss stated that he would confirm the amount prior to bringing the issue back to the Committee. PUBLIC WORKS COMMITTEE MINUTES PAGE 5 OF 7 AUGUST 14, 2000 SECOND AMENDMENT TO THE LAKELAND ANNEXATION AND UTILITIES AGREEMENT For the purpose of these minutes, Discussion and Information Items A and B were discussed simultaneously. See Item A. CORRESPONDENCE RECEIVED FROM WATER DISTRICT 111 RE: WATER COMPREHENSIVE PLAN AND IA2 Prior to the meeting, the Committee received copies of a letter from Larry Bradbury, Water District 111, and a letter commenting on Mr. Bradbury's issues from Water Rights Attorney Tom Mortimer to Director Engler. Director Engler stated that her intent in giving the Committee the letters was to seek their endorsement of a three-district meeting between the City, Water District 111, and Covington Water District. At such a meeting, Mortimer would talk about the ESA climate, the status of Auburn's water rights applications and the City's work to support the applications, and answer questions about the work the City has done with the Department of Ecology. The Committee was in favor of the meeting, which would take place in Auburn and be scheduled for no more than two hours. D. BRIEFING ON WELL 2 Assistant Project Engineer Laura Philpot briefed the Committee on repairs that are needed for Well 2. She explained that in conjunction with the construction of new Well 6 and the anticipated construction of the Corrosion Control Treatment Facilities at Fulmer Field, the existing Well 2 was to be rehabilitated. During removal of Well 2 equipment, the contractor discovered that the lower half of the pump casing, shaft, and pump had broken free and were down in the well. A consulting firm, Pacific Groundwater Group, was hired to examine a TV tape of the well and assess the situation and alternatives and risks regarding the retrieval of the remaining equipment and the use of the well. A discussion of options ensued, and it was the consensus of the Committee that Option 2, which involves removing the equipment now and retaining the current Well 2/6 contractor, is the preferred option. Estimated cost of Option 2 is $75,000, and would not be included in Well 2/6 project costs or IA2 costs. Director Engler informed the Committee of a situation involving air entrainment in the Lakeland service area, which could indicate a variety of problems. The situation is difficult to investigate, and could require taking Well 5 off line and pulling the pumping equipment and testing the equipment and the well, itself. She reported that Well 5A was turned on, and is able to pump 160-170 gallons per minute (gpm). In addition, the City of Bonney Lake was contacted, and they stated that they could supply 150-250 gpm. Various options are being weighed, PUBLIC WORKS COMMITTEE MINUTES PAGE 6 OF 7 AUGUST 14, 2000 and she will keep the Committee apprised of the situation. E. 15TM STREET NE CHANNELIZATION PLAN City Engineer Dowdy reported that letters were sent to businesses along 15th Street NE, informing them of the proposed channelization plan; and a public open house was held on August 3. He stated that the response to the plan was very good. He then reviewed the plan with Committee members. F. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #7, Terrace Drive - The Committee asked what could be done to discourage people on roller blades or skateboards from using the sidewalk for that purpose. Scoring the sidewalk or installing some type of speed bump was deemed inappropriate, but the possibility of posting advisory signs was discussed. #15, A St. SW, Main to 3r~ - It was noted that the project is not scheduled to be completed until December, while the Sounder trains are scheduled to begin operation in September. Staff reported that the City is coordinating with the contractor to ensure access to the site from 1st and 2® Streets SE. #9, 316~h Half-Street Improvement - In response to a question about the project being done before school starts, staff responded that some work will be done in September. The school has verbally notified the City that they plan on building a trail on their property from the edge of our project site up to the school. The City is contacting the school district to discuss a possible grant opportunity for their project. #10, N Side 15th NW Sidewalk - City Engineer Dowdy reported that a car accident on the first bridge resulted in damage to some of the new work, which will have to be redone. While this accident was not a result of the driver's failure to notice the transition of the sidewalk curbing, since he hit the sidewalk at an approximate 90 degree angle, the Committee asked staff to look into buttons or striping to bring attention to the transition. The contractor will need a seven-day period to cure the new work before opening the outside lane to traffic. #26. Corrosion Control Treatment Facility - The Committee noted that 90% review has begun, and asked when the project would be brought to Committee. Staff responded that the project would be brought to Committee when it is time to ask for permission to advertise - probably in December. During discussion of the project budget, Director Engler stated that a portion of the project budget has been adjusted upward to account for inflation. It is believed that the project has scored well and will be recommended for a Public Works Trust Fund Loan, but those funds would not be available until July of next year. PUBLIC WORKS COMMITTEE MINUTES PAGE 7 OF 7 AUGUST 14, 2000 G. OTHER DISCUSSION Discussion was held on the importance of review of Chapter 10 of the Water Comprehensive Plan, which is scheduled for discussion at the August 28 Public Works Committee meeting. It was recommended by Chair Wagner that the meeting begin at 4:00 p.m. The Committee suggested that a threshold of $50,000 be used in determining capital projects to be discussed. Director Engler stated that she would address source and redundancy, Lara McKinnon will represent distribution system improvements, and Don Wright will discuss pressure-zoning projects. Mayor Booth briefly discussed several issues, including impact fees being placed on the ballot in the fall, a request from the City of Pacific asking Auburn to assume that portion of Pacific that lies within Lakeland Hills, and fees charged for water shutoff. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:15 p.m. CME/PM/bd REF. H:\ENGINEER\E00\E00-884 (E:\MINUTES\00PW8-1)