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HomeMy WebLinkAbout08-28-2000CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES I. CALL TO oRDER AUGUST 28, 2000 The meeting was called to order at 4:07 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Councilmember Sue Singer substituting for Council/Committee member Fred Poe, whose absence was excused. Staff in attendance were Public Works Director Christine Engler, Finance Director Diane Supler, Planning Director Paul Krauss, Assistant City Engineer Dennis Selle, Sewer Utility Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Special Projects Engineer Jack Locke, Project Engineer Ingrid Gaub, Assistant Project Engineer Laura Philpot, Contract Engineer Don Wright, Engineering Aide Angela Wingate, and Administrative Services Supervisor Pam Miller. Guests in attendance were Larry Bradbury, Water District No. 111; Lara McKinnon, Roth Hill Engineering; Evergreen Tucci Attorney Chris Huss. II. CONSENT RIGHT-OF-WAY USE PERMIT 21-00, HUGHES CHIROPRACTIC CLINIC, FOR USE OF A PORTION OF "L" STREET SE NEAR EAST MAIN STREET, ON SEPTEMBER 23, 2000, FROM 11:00 A.M. TO 3:30 P.M. Right-of-Way Use Permit 21-00 would allow Hughes Chiropractic Health Center to block off a portion of "L" Street SE, from East Main, southward approximately 80 feet, on Saturday, September 23, 2000, from 11:00 a.m. to 3:30 p.m. The purpose of use is to hold a Kids Day America event, from noon until 3:00 p.m. Staff recommends approval be given subject to final confirmation from other City departments and subject to applicant obtaining required insurance. There was no discussion. It was moved by Lewis, seconded by Wagner, that the Committee approve Right-of-Way Use Permit 21-00, subject to applicant obtaining required insurance. Motion carried. Bo RIGHT-OF-WAY USE PERMIT 22-00, DAVID OWENS PAINTING INC., FOR USE OF A PORTION OF THE SIDEWALK AT 7 AUBURN WAY SOUTH TO ENABLE EXTERIOR PAINTING OF THE BUILDING LOCATED AT THAT ADDRESS Right-of-Way Use Permit 22-00 would allow David Owens Painting, Inc. to block a portion of the sidewalk at 7 Auburn Way South, from August 29 through September 1,2000, to enable him to paint the exterior of the building located at that address. Staff recommends approval be given subject to applicant obtaining required insurance. It was noted that the applicant furnished a certificate of insurance for $1 million, but did not list the City as additional insurance. Usual City requirements are $1 million with $2 million aggregate. Finance Director Supler stated that she would check with WCIA to see if a lower amount would be acceptable in this instance. It was moved by Lewis, seconded by Wagner, that the Committee approve Right-of-Way Use Permit 22-00, provided proper certificate of insurance is provided. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 2 of 7 AUGUST 28, 2000 PERMISSION TO AWARD SMALL WORKS CONTRACT 00-15, PROJECT NO. PR562A, SOUTH 277TM STREET RECONSTRUCTION PROJECT- FRONTAGE ROAD REHABILITATION TO ICON ON THEIR LOW BID OF $53,827.50 This contract involves a portion of the work required for the detour route of the South 277th Street Reconstruction Project. This work is to be performed in advance of the construction of the South 277th Street Reconstruction Project in order to utilize the favorable weather now, as opposed to the wet weather next spring as originally scheduled. The work involves overlay of approximately 64,400 SF of asphalt concrete, clearing and grubbing on each side of the roadway, and shoulder restoration. Construction is estimated to take place the first week of September and is expected to be complete within 15 days. $100,000 of Port of Seattle grant funds have been allocated for this contract. There was no discussion. It was moved by Lewis, seconded by Wagner, that the Committee approve award of Small Works Contract 00-15 to ICON. Motion carried. PERMISSION TO AWARD SMALL WORKS CONTRACT 00-14, PROJECT NO. C0013, CITYWlDE TRAFFIC SIGNAL SYSTEM IMPROVEMENTS TO SIGNAL ELECTRIC ON THEIR LOW BID OF $40,287 This contract provides for construction of Project C0013, Citywide Traffic Signal System Improvements. The major items of work include a traffic signal service foundation, service cabinet and replacement of the traffic signal controller cabinet and equipment at Auburn Ave and 4th Street NE, and replacing interconnect cable on Auburn Way South between 12th and 'M' Streets SE. Construction is estimated to start September 2000 and be completed October 2000. There was no discussion. It was moved by Lewis, seconded by Wagner, that the Committee approve award of Small Works Contract 00-14 to Signal Electric. Motion carried. PERMISSION TO AWARD CONTRACT 00-01, PROJECT NO. C9048, YEAR 2000 SANITARY SEWER REPLACEMENT PROGRAM, TO KING CONSTRUCTION ON THEIR LOW BID OF $490,074.80 PLUS WASHINGTON STATE SALES TAX This project provides for the replacement and repair of approximately 5,266 L.F. of sanitary sewer conveyance line in different locations within the City of Auburn. Chair Wagner asked if there would be any curbing or pavement associated with this project, other than that required to restore pavements above the utility trenches. Director Engler said that if anything other than sewer utility work is included in a project, the project budget would be shown broken out between the various funding sources. In a recent utility project, where street restoration occurred, it was unanticipated and due to the concrete pavement failing under the load of the equipment used for the project. It was moved by Lewis, seconded by Wagner, that the Committee approve award of Contract 00-01 to King Construction. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 3 of 7 AUGUST 28, 2000 III. A. ISSUES RESOLUTION NO. 3239 AUTHORIZING EXECUTION OF REQUIRED DOCUMENTS TO CREATE A COVENANT ON AN AREA SURROUNDING WELL NO. 2 For the purpose of these minutes, Issue Items A, B, and C were discussed and considered simultaneously. The City of Auburn is reconstructing Well 2 and is required by the Department of Health (DOH) to declare a covenant establishing a 58-foot radius Sanitary Control Area around the well to receive water source approval. The purpose of the covenant is to restrict the usage in the surrounding area to protect the Public Drinking Water Source from potential contamination. Chair Wagner commented that the Declaration of Covenant indicates that if the City encroached within the 58-foot diameter with a road, vehicle, or any type of building, it could be in conflict with the covenant. Project Engineer Philpot responded that she had checked with the Department of Health (DOH), and that they had stated that any facilities that have to do with the maintenance of the well or water are considered part of the well facility, and would not be in conflict. In the case of Wells 2 and 6, there is a driveway, which DOH considers as access to maintain the well facilities, rather than a road. In the case of Well 7, the road was removed from the covenant. Chair Wagner asked that specific language be included in the covenants to exclude activities related to water facility maintenance and to exclude 'E' Street right-of-Way. It was moved Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution Nos. 3239, 3240, and 3241, provided the covenants include language to exclude 'E' Street right-of-way and activities relative to water supply. Motion carried. RESOLUTION NO. 3240 AUTHORIZING EXECUTION OF REQUIRED DOCUMENTS TO CREATE A COVENANT ON AN AREA SURROUNDING WELL NO. 6 The City of Auburn recently constructed Well # 6 and is required by the Department of Health (DOH) to declare a covenant establishing a 58-foot radius Sanitary Control Area around the well to receive water source approval. The purpose of the covenant is to restrict the usage in the surrounding area to protect the Public Drinking Water Source from potential contamination. Discussed simultaneously with Issue Items A and C. RESOLUTION NO. 3241 AUTHORIZING EXECUTION OF REQUIRED DOCUMENTS TO CREATE A COVENANT ON AN AREA SURROUNDING WELL NO. 7 The City of Auburn recently constructed Well # 7 and is required by the Department of Health (DOH) to declare a covenant establishing a 100-foot radius Sanitary Control Area around the Well to receive water source approval. The purpose of the covenant is to restrict the usage in the surrounding area to protect the Public Drinking Water Source from potential contamination. PUBLIC WORKS COMMITTEE MINUTES Page 4 of 7 AUGUST 28, 2000 Discussed simultaneously with Issue Items A and B. RESOLUTION NO. 3252 AUTHORIZING EXECUTION OF SUPPLEMENT NO. 1 TO THE STATE PARTICIPATING AGREEMENT GCA 2196 FOR INSTALLATION OF SURVEILLANCE CONTROL AND DRIVER INFORMATION SYSTEMS WITHIN AREA OF CITY PROJECT NO. PR529 Resolution No. 3252 authorizes the Mayor to execute Supplement No. 1 to the "State Participating Agreement", GCA2196, for Project Number PR 529, 3r" Street SW Grade Separation Project. This State Participating Agreement was approved by Resolution No. 3230 and provides for the City to coordinate the design and complete the construction of the Surveillance Control and Driver Information (SC&DI) System on the Westbound SR 18 Ramps for the Washington State Department of Transportation (WSDOT), as part of the 3rd Street SW Grade Separation Project (PR 529) at WSDOT's expense. The actual bids that were received by the City exceeded the amount in the original agreement by more then 25%; therefore, the agreement needs to be supplemented to increase the funds obligated by WSDOT to a total of $161,115 (increase of $71,640). The State will reimburse the City for all costs associated with this work, including the coordination of the design. These facilities will provide the State with data collection capabilities at this site. The State may chose to construct the Ramp Metering signals at a future date at their cost. One of the approvals from the WSDOT for the 3r" Street SW Grade Separation Project requires the data collection system to be installed with the project. In response to a question from the Committee, Project Engineer Gaub stated that the facilities include loops in the roadway and a data collection control cabinet that records vehicle movements on the ramps entering and exiting westbound SR 18. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3252. Motion carried. RESOLUTION NO. 3253 AUTHORIZING EXECUTION OF A CONSTRUCTION AND MAINTENANCE AGREEMENT WITH WSDOT FOR PR 529 Resolution No. 3253 authorizes the Mayor to execute a "Construction and Maintenance Agreement", GCA2216, for Project Number PR 529, 3r" Street SW Grade Separation Project. This Construction and Maintenance Agreement clarifies the responsibilities of the City and the State for the construction and the maintenance of the limited access facility within the project area. According to RCW 47.24 and WAC 486-18-050, the City has some maintenance responsibilities within the limited access facility; however, there are elements of the design within the limited access facility that have been designed to meet City standards and will require that the City maintain these elements. City staff is also discussing the potential for the City's ownership of portions of the limited access facility. At such time as the limits of the City ownership is redefined, this agreement will be supplemented. PUBLIC WORKS COMMITTEE MINUTES Page 5 of 7 AUGUST 28, 2000 Project Engineer Gaub used a 3-D model of the 3rd Street SW project to indicate where signals currently exist, where they will be located as a result of the project, and which signals are owned and maintained by the City. In regard to the interconnect system, she stated that interconnects will be transferred to new signals from existing signals that will be removed. Brief discussion was held on acceptance of the project, and responsibilities of the construction management firm that has been hired by the City to manage construction of the project. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3253. Motion carried. RESOLUTION NO. 3257, CALL FOR PUBLIC HEARING ON STREET VACATION REQUEST V-03-99, AUBURN WAY NORTH AND 30TH STREET NE Resolution No. 3257 fixes a time for a public hearing on October 16, 2000, at 7:30 p.m., on the petition from Valley Pontiac for vacation of a portion of right-of-way abutting Auburn Way N and 30th Street NE. A map illustrating the right-of-way to be vacated was distributed to the Committee. It was mentioned that the location of the trees shown on the map may not be accurate. The Committee asked that a presentation be given at the public hearing to include an accurate map and photographs. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3257. Motion carried. RESOLUTION NO. 3258, REPEALING RESOLUTION NOS. 3164 AND 3154 TO REMOVE THE TRANSPORTATION IMPACT FEE FROM THE NOVEMBER 7, 2000 SPECIAL ELECTION BALLOT Resolution No. 3258 repeals Resolution Nos. 3164 and 3154 and would remove the transportation impact fee from the November 7, 2000 special election ballot. Brief discussion was held on the status of Initiative 695. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3258. Motion carried. IV. INFORMATION OR DISCUSSION Prior to discussion of the Water Comprehensive Plan, Director Engler discussed the Committee's previous inquiry about the possibility of posting signs on Terrace Drive to discourage people on skateboards, rollerblades, etc., from using the sidewalk for that ' purpose. Because the City has other roads that are equally steep, Engler asked the Committee to give staff the opportunity to work with the City's risk manager to investigate the issue further. The Committee concurred. PUBLIC WORKS COMMITTEE MINUTES Page 6 of 7 AUGUST 28, 2000 A. CHAPTER 10, WATER COMPREHENSIVE PLAN For the purpose of these minutes, this item was discussed after Information/Discussion Item B. Chair Wagner commented that he liked the new layout of the program summary, stating that it was much easier to read. Concern was expressed regarding what projects can be accomplished without requiring a significant raising of rates. Staff responded that a financial analysis has been performed, and the results indicate that if the City sells revenue bonds at specific intervals to cover the costs of the proposed projects, a 3% rate increase may be necessary beginning in 2003 or 2004. The analysis took into consideration the rate increases approved last year. It was suggested that Council, as the policy makers, consider funding a portion of the future capital improvements with system development charges (SDCs). The possibility of raising SDC charges was also discussed, since Auburn's charges are considerably lower than those charged by neighboring cities and water districts. Prioritization of the projects was discussed, as were the effects of the projects on future operation and maintenance costs. Improvements slated for the Academy area were discussed at length. Director Engler stated the City will be studying conservation incentive rates, looking at SDCs and how we formulate Cost of Service, and more aggressively pursuing Public Works Trust Fund Loans, all in support of future projects financing. Following discussion on Chapter 10 of the Water Comprehensive Plan, the Mayor announced that he would be unable to attend a Blue Ribbon Commission meeting on September 6, 6:00-8:00 p.m., at SeaTac City Hall. He expressed his desire for Chair Wagner or Council/Committee member Lewis to attend the meeting and apprised them of issues that will be discussed at the meeting. Director Engler gave a brief update on Well 2, stating the "fishing" expedition to remove equipment from the bottom of the well is going well. Staff can currently see all but about 40 feet of the screens. Director Engler also informed the Committee of two recent break ins that have occurred at the Coal Creek Springs watershed. Staff will be working with the Police Department to review security measures. She stated there may be a need to hire on-site security. She will keep the Committee apprised of the situation. Finance Director Supler informed the Committee that it was recently discovered that houses built in the Lakeland Development, within the Bonney Lake Water Service Area, have not been billed by the City for sewer and storm during the past two years. The Finance Department is working with the City of Bonney Lake to rectify the situation. PRE-ANNEXATION AGREEMENT WITH PIERCE COUNTY AND SECOND AMENDMENT TO LAKELAND ANNEXATION AGREEMENT For the purpose of these minutes, this item was discussed prior to Information/Discussion Item A. PUBLIC WORKS COMMITTEE MINUTES Page 7 of 7 AUGUST 28, 2000 Director Engler began the discussion by summarizing her concerns related to the City's obligations under these agreements for the storm drain that extends down to Sumner and terminates at the Puget Sound Energy (PSE) White River Project tail race. She stated the City hopes to continue working with Pierce County and PSE to amend the agreement to relieve the City of the obligation to work in the tail race to elevate the existing bridge. Evergreen Tucci Attorney Chris Huss gave a brief history of the storm drain, which was designed for direct discharge into the tail race. Lengthy discussion was held on the obligations of the various parties including the City of Auburn, Pierce County, and City of Sumner for items related to the Lake Tapps Parkway maintenance and storm drainage issues. Chair Wagner asked that language be included in Paragraph 9C on Page 10 specifying what the City of Auburn is not responsible for. Planning Director Krauss stated that he would raise the issue with Tom Ballard at Pierce County prior to the issue being brought forward to the Council. There were no questions related to the Lakeland amendment. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution Nos. 3249 and 3250. Motion carried. C. CAPITAL PROJECT STATUS REPORT There was no discussion. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. PM/bd REF. H:\ENGINEER\E00\E00-954 (E:\MINUTES\00PW8-2)