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HomeMy WebLinkAbout12-11-2000PUBLIC WORKS COMMITTEE MINUTES Page 2 of 13 DECEMBER 11, 2000 Co Storm Drainage Engineer Carlaw reported that while they had previously thought future work might be needed, at a cost of approximately $7,500, the damage has been reassessed. It now appears that further work will not be necessary. Council/Committee member Poe asked if the work was part of the White River Trail, since that is the project being constructed by Glacier under Contract 99-20. Carlaw responded that the repairs were not part of the White River Trail project. They were unanticipated, so the decision was made to use Glacier, since they were working on the Trail nearby and possessed the skills to do the work. He further explained that the repairs were not a budgeted item, since the problem was discovered after the budget process was complete. It was moved by Poe, seconded by Wagner, that the Committee recommend Council approve Change Order #6 to Contract 99-20 with Glacier Construction. Motion carried. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 00-15 WITH ICON MATERIALS, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. PR 562A, SOUTH 277TH STREET RECONSTRUCTION PROJECT- FRONTAGE ROAD REHABILITATION Project No. PR 562A involved a portion of the work required for the detour route of the South 277th Street Reconstruction Project. This work was performed in advance of the construction of the South 277th Street Reconstruction Project in order to utilize the favorable weather as opposed to the wet weather next spring as originally scheduled. The work involved overlay of approximately 64,400 SF of asphalt concrete, clearing and grubbing on each side of the roadway, and shoulder restoration. $100,000 of Port of Seattle grant funds had been allocated for this contract. A project contingency of $51,700 remains in the 102 Arterial Street fund allotted for the PR562, South 277th Street Reconstruction Project. In response to a question from Chair Wagner, Project Engineer Choe replied that Frontage Road will remain in use after South 277th Street is reconstructed. It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve Final Pay Estimate #1 to Small Works Contract 00-15, and accept construction of Project No. PR 562A. Motion carried. APPROVE FINAL PAY ESTIMATE #6 TO CONTRACT 99-27 WITH C A GOODMAN AND ACCEPT CONSTRUCTION OF PROJECT NO. C9001, CENTRAL STORM IMPROVEMENTS, PHASE 1F Project No. C9001 completed conveyance storm sewer lines from the intersection of West Main Street and 'H' Street NW to the intersection of 'C' Street SW and 1st Street SW, which is a portion of the Central Storm Comprehensive Plan. This project alleviates the existing flooding problems within the basin and will also serve as an outlet for the PR 529, 3rd Street SW Grade Separation Project Improvements, and the Sound Transit Station Improvements west of the BNSF rail lines. Also included with the project were the replacements and repair of damaged sanitary sewer mains, installation of an 8-inch diameter water conveyance line to enhance pressure and service to hydrants in the area, and half street improvements on the east half of 'D' Street SW from West Main to 1st Street SW. This half street is part of the requirement for Auburn Lawn and Garden's re-zoning at the corner of 'D' Street SW and 1st Street SW, which is due to the PR 529 project. A project contingency of $52,907.52 remains in the 432 fund, a project contingency of $23,980.00 remains in the 431 fund, and a project contingency of $17,072.54 remains in the 430 fund. There was no discussion. PUBLIC WORKS COMMITTEE MINUTES Page 3 of 13 DECEMBER 11, 2000 Eo It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve Final Pay Estimate #6 to Contract 99-27 and accept construction of Project No. C9001. Motion carried. APPROVE FINAL PAY ESTIMATE #8 TO CONTRACT 99-16 WITH NORTHWEST CONSTRUCTION INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. PR 625, AIRPORT DETENTION FACILITY Project No. PR 625 included the excavation of four large open detention ponds with new storm drain lines between the new ponds and the existing storm drain lines within the Auburn Municipal Airport, and the discharge line to the existing storm drain in 30th Street NE. The project also included wildlife repellent covering over the ponds. A project contingency of $146,500 remains in the 432 Storm Utility fund. There was no discussion. It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve Final Pay Estimate #8 to Contract 99-16 and accept construction of Project No. PR 625. Motion carried. PERMISSION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH EARTH TECH FOR ENGINEERING SERVICES RELATED TO PROJECT NOS. C0020- LAKELAND HILLS WEST SUPPLY PUMP STATION, C0003-EAST VALLEY HIGHWAY PIPELINE, AND C8035-LAKELAND HILLS REZONE Staff has selected Earthtech, Inc. to provide design and construction support services for three projects in the Lakeland Hills area: C0020-Lakeland Hills West Supply Pump Station, C8035-Lakeland Hills Rezone, and C0003-East Valley Highway Pipline. Given that all three projects are interconnected, it is vital that the three projects be designed by one engineer to insure efficient operation of the Lakeland Service Area and an adequate supply to the future reservoir proposed by the 2000 comprehensive plan. In addition, these projects are intended to be partially bond funded, which must be expended by April of 2001. The facilities are anticipated to be completed by December of 2001. A revised agenda bill was distributed to the Committee that reflected a change in anticipated costs for the design and construction support professional services for each project. Attachments to the agenda bill included a map and draft scope of work. Chair Wagner asked if the projects would have implications regarding potential annexation of City of Pacific property located in that area. Director Engler stated that the City Attorneys for Auburn and Pacific had finalized an agreement allowing the City of Auburn to own, operate, and maintain a water and sewer utility within the City of Pacific right-of-way. She stated that this agreement would give Auburn the ability to provide sewer services to those areas in Lakeland that lie within the City of Pacific, should that become necessary. Council/ Committee member Poe asked if there was a relationship between the agreement and the Homes by Judi development. Engler responded that the City of Auburn would need a sewer franchise to serve the portion of the development that lies within the City of Pacific; however, that portion would receive water from Pacific. Council/Committee member Poe stated that the issue was not unrelated to Issue Agenda Item A pertaining to the purchase of property for Wells 5b and 5c, and stated that he was not convinced that those wells are needed. Director Engler responded that the wells located in the Lakeland service area are not connected to the project proposed with Earthtech, and PUBLIC WORKS COMMITTEE MINUTES Page 4 of 13 DECEMBER 11, 2000 stated the wells drilled in Lakeland were in support of the City's supplemental water rights acquisition. The City has had an easement around the wells, with the understanding that the City would purchase the property. The lawsuit settlement agreement pertaining to Lakeland provided for the well sites, certain easements, and a reservoir site. In answer to a question from Council/Committee member Poe, Engler stated that the Department of Ecology has not yet processed the City's application for supplemental water rights. Poe asked if the City was still working on Well 5 and using Well 5a. Engler reported on the status of Well 5, and stated that Pacific Groundwater Group has expressed concern that the aquifer may not be capable of delivering as much water now as it did twenty years ago. Chair Wagner stated that when the City agreed to lower the standby storage requirements in Lakeland, a commitment was made to proceed expeditiously to bring water sufficient to meet this requirement to Lakeland to allow development to continue. Director Engler stated that the capacity of the well appears to be declining from the developed rate of 1000gpm to less than 800gpm, so it is not known if the well can continue to pump at that rate, which is of concern since it's our largest source. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council grant permission for the City to enter into a professional services agreement with Earthtech. Motion carried. GRANT PERMISSION TO PROCEED WITH THE PARTIAL ACQUISITION OF THE AUBURN LAWN AND GARDEN PROPERTY FOR PR 529, 3RD STREET GRADE SEPARATION PROJECT The right-of-way acquisition for PR 529, 3rd Street SW Grade Separation Project, involves 29 properties. Of these, only one property, Auburn Lawn & Garden, remains to be acquired and is currently under Possession and Use. The City has conducted an appraisal of the property, which estimates the just compensation and damages to the property of between $815,000 and $1,035,000. The owner has agreed to an offer of $1,100,000 for the partial acquisition, which is inclusive of the just compensation, damages, professional fees and costs. In addition to this, the settlement would include a stipulation for the City to provide Auburn Lawn and Garden with a Right-of-Way Use Permit for approximately 14 feet of public right-of-way on 1st Street SW (currently a planter strip and sidewalk) until such time that the City Council approves a street vacation for this portion of land. Auburn Lawn and Garden would be required to relocate the sidewalk to behind the curb. There are existing utilities in the proposed vacation area in which an easement would be required as a stipulation of any vacation. The current right-of-way project budget allows for $1,000,000 for this purchase. Therefore, an adjustment for shifting $100,000 in funds from Construction to Right-of-Way would be required to complete the acquisition. Project Engineer Gaub reviewed a map showing the property to be acquired, and the right- of-way proposed to be vacated. The right-of-way vacation would allow widening of the parking lot for better traffic circulation. She stated the sidewalk would be moved at the expense of Auburn Lawn and Garden, and the City would maintain a utilities easement. PUBLIC WORKS COMMITTEE MINUTES Page 5 of 13 DECEMBER 11, 2000 III. A. It was moved by Poe, seconded by Lewis, that the Committee recommend Council grant permission to prOceed with the partial acquisition of the Auburn Lawn and Garden property. Motion carried. ISSUES ORDINANCE NO. 5484, PURCHASE AND SALE AGREEMENT FOR PROPERTY RELATED TO WELL5B AND WELL 5C Ordinance No. 5484 authorizes the Mayor to execute a Purchase and Sale Agreement between the City and Evergreen Tucci Partners, LLC, to purchase sufficient property at the well site to allow a pump station to be built to City standards. The Agreement also includes a Restrictive Covenant with a 100' diameter well protection easement around the well site, along with an easement for ingress and egress and an easement for water lines extending from the well site. The water line easement will replace two previously-recorded King County easements, one for Water Wells and Appurtenances the other for a Domestic Water System. The previously-recorded easements were placed on the property prior to any development occurring in this area of Pierce County. At this time, the owners, Evergreen Tucci Partners LLC, have segregated the area known as Lakeland South in the vicinity of the wells into lots for development. The development is located adjacent to and west of Lakeland Hills Way at 62nd St. SE and includes two multi-family projects known as Foxwood and Wedgewood and the parcel for the well site. Director Engler distributed maps illustrating the three current easements that are in place, and compared them with the proposed easements. She confirmed that the City will have clear and free title to the wells, stating that the negotiated transaction establishes the lot and restrictive covenants, and replaces two existing easements with new easements. Chair Wagner asked if reference should be made to the Lakeland settlement agreement' and if the transaction satisfies the agreement. Engler responded that she did not believe that the City Attorney's office had offered an opinion concerning reference to the agreement. In response to a question from Council/Committee member Poe, Engler stated that the City is buying one lot, per the terms of the settlement agreement. She said that Finance Director Supler had negotiated with Evergreen Tucci for a total package price for the wellsite, easements, and reservoir site. The cost in the purchase and sale agreement for the well site lot represents 50% of the negotiated total package price. The other 50% will be used to purchase the reservoir site. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5484, pending clarification that the transaction satisfies the terms of the Lakeland settlement agreement. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 6 of 13 DECEMBER 11, 2000 Bo C° ORDINANCE NO. 5485 AMENDING AUBURN CITY CODE CHAPTER 10.36, SECTIONS 300, 320, AND 370 RELATED TO PROHIBITING ON-STREET PARKING ON PORTIONS OF 'A' STREET NW AND 2ND STREET SW Ordinance No. 5485 amends Auburn City Code Chapter 10.36, Section 300 entitled "Prohibited Parking Areas - Northwest Auburn," Section 320 entitled "Prohibited Parking Areas - Southwest Auburn," Section 370 entitled "Fifteen-Minute Parking Zones," and Section 380 entitled "One-Hour Parking Zones" to prohibit parking on the east side of a portion of "A" Street NW and the north side of a portion of 2nd Street SW. The reconstruction of "A" Street SW includes traffic signals and left turn pockets on "A" Street NW and 2® Street SW, which require the prohibition of on-street parking in those areas. The Committee asked if the merchants on 2nd Street SW knew about the change. Staff responded that they do know about it, because the street was already posted, as the Committee was advised in a recent letter. When the roadways were channelized to align with the A Street SW project, and the streets were opened to accommodate the Santa Parade, it was necessary to post the signs for safety purposes. No comments have been received from the merchants. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5485. Motion carried. ORDINANCE NO. 5486, PURCHASE AND SALE AGREEMENT FOR PROPERTY RELATED TO THE LEA HILL BOOSTER PUMP STATION Ordinance No. 5486 authorizes the Mayor to execute a Purchase and Sale Agreement between the City and Darrel and Renate Whitcomb to purchase property for future construction of a new water Booster Pump Station for the Lea Hill Water Service Area. The property is located on the east bank of the Green River on the west side of 104th Place SE, approximately 225 feet south of 320th Street SE. Costs associated with this property acquisition include the appraisal, review appraisal, negotiation costs, and purchase (including closing) costs of approximately $73,950.00. Assistant Project Engineer Philpot presented a map to the Committee indicating the parcel location. She stated that it was identified in the Water Comp Plan that the current Lea Hill booster pump would not meet the future demands of the Lea Hill water service area. Due to the steep terrain and limited access, it does not appear to be feasible to increase the present booster pump station or build a new one at that site. Also, the existing pump station would need to remain in service as the main source to the reservoir serving the Lea Hill service area during construction of a new facility. Chair Wagner raised concerns about the City's ability to develop the proposed site due to ESA issues. Philpot responded that the parcel is outside of the flood zone, and the City's Planning Department has indicated the only restriction would be a Shoreline Permit, which is time consuming, but not a deterrent. Because the site is 175' x 70', and the City needs only 100' x 30'-40', existing shoreline vegetation will remain in place. Council/Committee member Poe questioned the need for the new pump station. Philpot responded that the current pump station houses two 600gpm and one 800gpm pumps, and that the City will need half again as much capacity within a few years. When asked if the PUBLIC WORKS COMMITTEE MINUTES Page 7 of 13 DECEMBER 11, 2000 City had looked at building retaining walls so that the pump station could be built adjacent to the existing station, Philpot responded that there were questions regarding County right-of- way and cost to build in that area. Philpot explained staff's recommendation that it would be best to proceed with the transaction now while the sellers are willing to sell, and then conduct a feasibility study. If it is determined that it would be more cost effective to build the new pump station at the current site, the City could surplus the property and recoup the investment. Council/Committee member Poe asked if the Green River pump station could be used to service the Lea Hill area. Director Engler responded that the Green River pump station's capacity is primarily owned by the IA2 partners. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Ordinance No. 5486. Motion carried. RESOLUTION NO. 3293, LICENSE FOR BICYCLE AND PEDESTRIAN TRAIL ON UNION PACIFIC RAILROAD PROPERTY ADJACENT TO 15TM STREET SW Resolution No. 3293 authorizes the Mayor and City Clerk to execute a License for Bicycle and Pedestrian Trail on Railroad Property with the Union Pacific Railroad Company. As part of City Project No. C9046, 15th Street SW Bicycle/Pedestrian Trail, the City intends to construct a Class 2 Bicycle and Pedestrian Trail on both sides of 15th Street SW. The trail will connect the regional Interurban Trail to 'C' Street SW. Cost of the license is $1,000, which shall be paid from the 102 Arterial Street Fund. Project Engineer Gates explained that the project was budgeted in the 102 Arterial Street Fund; however, all but $15,000 of the project cost will be reimbursed by a State TIB grant. Gates then gave a brief description of the project. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3293. Motion carried. RESOLUTION NO. 3294, AGREEMENT FOR PRoFEssIONAL SERVICES WITH THOMAS D. MORTIMER, JR., ATTORNEY AT LAW, FOR THE PURPOSE OF PROVIDING LEGAL SERVICES FOR 2001 RELATED TO THE CITY'S MUNICIPAL WATER RIGHTS Resolution No. 3294 authorizes the Mayor and City Clerk to execute an Agreement for Professional Services between the City and Thomas D. Mortimer, Jr., Attorney at Law, for legal services related to the City's municipal water rights. Chair Wagner asked if this Agreement is separate from the issue of water rights project management. Director Engler responded that the agreement is his annual contract and is the same as in the past, with an amount not to exceed $75,000, which is budgeted in the Water Utility budget. As of October of this year, $31,000 had been expended on his 2000 agreement. Council/Committee member Poe asked about a paragraph pertaining to unemployment benefits on Page 1 of the Resolution. It was confirmed that the paragraph was an error. He also questioned language included in the agreement on Page 2, Item 4, and in the Scope of Work, Item 4, 3rd bullet, and Item 5. Engler stated that the Scope of Work is intended to list types of activities Mortimer might be tasked, and not a statement of PUBLIC WORKS COMMITTEE MINUTES Page 8 of 13 DECEMBER 11, 2000 work. In response to a question from Council/Committee member Lewis, she listed some of the tasks Mortimer has recently worked on, including advising the City on the PSE water rights application process, keeping the City apprised of the Lake Tapps Task Force and potential impacts on the City's water rights, legal review of the comments the City prepared regarding the WRIA 9 draft, and legal review of the City's response to the letters from the Muckleshoot Indian Tribe and Water District No. 111 regarding the City's Water Comp Plan. It was noted that the issue could be discussed more fully under Information/Discussion Item E. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3294, however the motion was not carried. Council/Committee member Poe voiced concerns about the issue, stating that the City should have qualified staff doing some of the things that Mortimer is doing. Council/Committee member Lewis stated that he would like to see more legal activities on the task list, rather than project management activities. Director Engler stated that the City's Water Utility relies on Mortimer's legal opinion and expertise with regard to water rights. Lengthy discussion was held on the types of activities expected to be performed by Moritmer, from both staff and Committee perspectives. The possibility of delaying action on this item was mentioned, however, Engler stated that Mortimer's current contract expires at the end of the year, and he is slated to participate with City staff at a Department of Ecology meeting on January 10. Without a contract in place, the City would not be able to require him to attend the meeting, which is on the water rights application process. Engler emphasized that the agreement is for Mortimer's services on an on-call basis, where he is hired for specific tasks, and that the scope is the same as it has been in past years. It was moved by Lewis, seconded by Wagner, that the Committee recommend Council adopt Resolution No. 3294. Motion carried. Director Engler stated that she will continue to give copies of Attorney-Client privileged documents prepared by Mortimer to the Committee and Mayor. She stated that the Department of Ecology (DOE) is intending to give PSE a permit in support of their pending water rights applications (3 of them). Engler discussed the timeframe in which the City must complete its efforts and suite of activities necessary to complete the water rights application process. To meet the timeframe, the City has the best chance for securing seasonal water rights. Since the City needs the seasonal water in the summer, where there is the most impact to listed species of salmon, the City must identify a way to mitigate for withdrawals in the summer or to store excess winter water for summer usage. The only potential pathways currently identified would be to purchase mitigation flows from the PSE Lake Tapps project, or potential participation in the Lakehaven Oasis project. Mortimer has indicated that he is not aware of anyone experiencing success in utilizing mitigation flows. Mortimer has been trying to get direction from the City as to which pathway to pursue, because DOE wants that information. The Mayor expressed a need for an Executive Session to discuss other information pertinent to this issue, involving potential litigation. The meeting with DOE on January 10 is to find out what questions the DOE has, and what options and opportunities are available to the City, with staff reporting back to the Committee so that the Committee can direct staff on what pathway they would like to follow. It is hoped to have a technical presentation on the Oasis project at the Committee meeting on January 8. PUBLIC WORKS COMMITTEE MINUTES Page 9 of 13 DECEMBER 11, 2000 In response to a question from Council/Committee member Lewis, Assistant City Engineer Selle responded that December is the normal time of year that annual on-call consultant agreements come before the Committee. RESOLUTION NO. 3298, ANNUAL CONSULTANT AGREEMENT WITH LANDAU ASSOCIATES FOR ON-CALL GEOTECHNICAL SERVICES FOR 2001 Resolution No. 3298 authorizes the Mayor to sign an annual consultant agreement with Landau Associates for on-call geotechnical services including, but not limited to, field investigations, sample analysis, reports and recommendations which will be identified and assigned as needed. Tasks are generally project related and paid from the appropriate street or utility fund. The fees for services under this contract shall not exceed $100,000. Project Engineer Gates gave examples of issues where professional geotechnical services might be used. Assistant City Engineer Selle stated approximately $1,200 had been expended through October of this year, emphasizing that the need for the services varies from year to year. Council/Committee member Lewis felt that the $100,000 limit seemed high. Discussion followed on how amounts are determined for the annual agreements. A proposed change to Auburn City Code was discussed, which, in the future, would require all agreements/contracts of $25,000 or more to come before the Committee, and also requires information being presented to the Committtee on activities when expenditures exceed $200,000. It was the consensus of the Committee that the annual on-call agreements should be limited to $50,000. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3298, provided the not-to-exceed amount is lowered to $50,000. Motion carried. RESOLUTION NO. 3299, ANNUAL CONSULTANT AGREEMENT WITH PENTEC ENVIRONMENTAL FOR ON-CALL ENVIRONMENTAL SERVICES FOR 2001 Resolution No. 3299 authorizes the Mayor to sign an annual consultant agreement with Pentec Environmental for on-call environmental services for 2001. Scope of work includes wetland investigations and delineation, wetland and stream restoration and mitigation planning, assistance in obtaining environmental permits, and general consultation regarding wetland and stream related issues which will be identified and assigned as needed. Funding will be from the appropriate project on a task by task basis. The fee for services under this contract shall not exceed $100,000. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3299, provided the not-to-exceed amount is lowered to $50,000. Motion carried. PUBLIC WORKS COMMITTEE MINUTES Page 10 of 13 DECEMBER 11, 2000 RESOLUTION NO. 3300, ANNUAL CONSULTANT AGREEMENT WITH STRICKLAND, HEISCHMAN & HOSS, INC. FOR REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2001 Resolution No. 3300 authorizes the Mayor to sign an annual consultant agreement with Strickland, Heischman & Hoss, Inc., for real property appraisal and appraisal review services. This firm was used during calendar years 1999 and 2000, and we are recommending continuation of their services for 2001. Appraisal assignments will be assigned by task order throughout the year, as needed. The fees for services under this agreement shall not exceed $50,000. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3300. Motion carried. RESOLUTION NO. 3301, ANNUAL CONSULTANT AGREEMENT WITH THE GRANGER COMPANY FOR REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2001 Resolution No. 3301 authorizes the Mayor to sign an annual consultant agreement with the Granger Company for real property appraisal and appraisal review services for the calendar year 2001. Appraisal assignments will be assigned by task order throughout the year, as needed. The fees for services under this agreement shall not exceed $50,000. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3301. Motion carried. RESOLUTION NO. 3302, ANNUAL CONSULTANT AGREEMENT WITH GREER, PATTERSON & ASSOCIATES FOR REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2001 Resolution No. 3302 authorizes the Mayor to sign an annual consultant agreement with Greer, Patterson & Associates, Inc., for real property appraisal and appraisal review services for the calendar year 2001. Appraisal assignments will be assigned by task order throughout the year, as needed. The fees for services under this agreement shall not exceed $50,000. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3302. Motion carried. RESOLUTION NO. 3303, ANNUAL CONSULTANT AGREEMENT WITH INCA ENGINEERS, INC., FOR ENGINEERING/SURVEYING SERVICES FOR 2001 Resolution No. 3303 authorizes the Mayor to sign an annual consultant agreement with Inca Engineers for engineering/surveying services for the calendar year 2001. Engineering/surveying assignments will be assigned by task order throughout the year, as needed. The fees for services under this agreement shall not exceed $100,000. PUBLIC WORKS COMMITTEE MINUTES Page 11 of 13 DECEMBER 11, 2000 IV. A. It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3303, provided the not-to-exceed amount is lowered to $50,000. Motion carried. INFORMATION OR DISCUSSION LIGHTING IN DOWNTOWN AUBURN For the purpose of these minutes, this item was discussed after Information/Discussion Agenda Item B. Traffic Engineer Brotherton stated that she reviewed the maps submitted by Committee members, that indicated their concerns regarding lighting in the downtown area. PSE has been out to look at the light poles upon which the City would like luminaires installed, but thus far, a figure has not been received from them. It is estimated the cost, if any, to install the luminaires, will be Iow, with the main costs being for the monthly power expense. She hoped to have an estimate for the Committee at their next meeting. Also, outageS of PSE lights have been reported to them by the City, and the City will implement a quarterly review of light outages. It was suggested that downtown merchants might be asked to inform the City of outages. Brotherton explained that the issue of lighting on streets that don't have PSE poles has not yet been addressed, because there is no mechanism in place for installing them. Brotherton also reported back to the Committee, in response to their question about the cost for a consultant to do a feasibility study on neighborhood parking permits. She stated the cost would be approximately $20,000. Rather than authorize a study, the Committee suggested staff contact other cities on the issue, particularly the City of Seattle, who has a program in place in the Woodland Park Zoo area. B. FEASIBILITY OF LEFT-TURN LIGHT AT 37TM AND AUBURN WAY NORTH For the purpose of these minutes, this item was discussed first on the Information/ Discussion Agenda. At a previous Committee meeting, a petition was presented from residents living in the River Mobile Home Park, located near the intersection of Auburn Way North and 37th Street NE. The petition asked that a left turn light be installed at the intersection. Brotherton reported that the City's Traffic Operations Engineer (TOE) had studied the intersection and estimated a cost of $7,743 to install the turn signal. The potential impact of the improvement to the intersection was discussed. The petition had also asked that eastbound right turns on red be prohibited; however, the TOE recommended the need for that improvement be determined after the left turn signal is installed. It was the consensus of the Committee that the left turn signal should be installed. Brotherton stated that she would report back to River Mobile Home Park with an estimate on when it can be done. It was noted that there was no money allocated in the budget for the project. The Committee indicated their approval that funds be budgeted for it. PUBLIC WORKS COMMITTEE MINUTES Page 12 of 13 DECEMBER 11, 2000 C. INFLOW/INFILTRATION REGIONAL FINANCING City Engineer Dowdy reported that he, the Mayor, and Sewer Utility Engineer Roscoe attended a workshop on the County's Inflow and Infiltration (l&l) Study. At the workshop, the County reported on what they are doing to monitor the effects of rainfall over the winter months. The County intends to have policy-related meetings on a quarterly basis over the next two years as information is gathered, to show the cost benefit to rate payers of reducing I&l. Dowdy asked if the Committee thought anyone from the Council should attend the quarterly meetings to monitor them from a policy standpoint. It was the consensus of the Committee that it was not necessary for a Councilmember to attend the meetings, as long as staff is tracking it. Dowdy responded that Sewer Utility Engineer Roscoe would be following the matter, and would keep Committee members apprised of the issue. INTERLOCAL AGREEMENTS REGARDING SEWER SERVICES WITH CITY OF KENT, SOOS CREEK, LAKEHAVEN, AND CITY OF PACIFIC Sewer Utility Engineer Roscoe stated that the City of Auburn will be entering into interlocal agreements with the Cities of Kent and Pacific, Soos Creek, and Lakehaven to provide sewer services to their areas that are within Auburn's potential annexation areas. Roscoe presented a map to the Committee illustrating the proposed areas of service. E. WATER RIGHTS PROJECT MANAGEMENT This item was discussed under Issue Item E. F. DECEMBER 26 PUBLIC WORKS COMMITTEE MEETING It was the consenus of the Committee and staff that there was no need for a meeting on December 26. At 5:20 p.m., an executive session was called to discuss potential litigation. At 5:29 p.m., the meeting was resumed. G. CAPITAL PROJECT STATUS REPORT Due to time constraints, the item was not discussed. H. AUDIENCE PARTICIPATION For the purpose of these minutes, this item was discussed after Information/Discussion Item B. Mr. Rodger Campbell, 415 Western Street NW, spoke to the Committee about flooding on his property. He stated that he has been to numerous Council and Committee meetings over the years on this subject, and that his two acres of property are currently about % full of water, prohibiting use of the land. He said that someone is currently developing property on the west side of Clay Street, and that they have dug a trench and installed 8" pipe, to drain water to the west side of Western Street, which he fears will make his situation worse. He stated that he has water under his house, and asked that something be done about the PUBLIC WORKS COMMITTEE MINUTES Page 13 of 13 DECEMBER 11, 2000 situation. He additionally stated that at a meeting held about two years ago at Emerald Downs, the possibility of the City buying his and a neighbor's property was mentioned. Storm Drainage Utility Engineer Carlaw stated that there is a development that has been proposed, as mentioned by Mr. Campbell, and that he believed the environmental permitting had been done and that it was in the plan review process. The development has secured an easement to the west, under Western Street, to discharge water; however, the developer plans to put in a full on-site detention and water quality facility that will handle up to a 100- year storm event. Carlaw stated that most of the problems being experienced by Mr. Campbell are due to the bigger problem of development on the hillsides and in the area, and lack of sufficient drainage in Mill Creek. Council/Committee member Poe felt it would be informative to look at the issue in reference to the Comp Plan and water detention facilities. Discussion was held on potential sites for a water detention and water quality facility for the downtown area, with the question being raised as to whether or not Campbell's land could be used. Chair Wagner also asked that the issue of the Gertrude Jones property and water detention facility for the downtown area be discussed further. Carlaw stated that there is an elevation problem in getting the stormwater from the east side to the west side of the railroad tracks, so he didn't believe Campbell's property could be used for the downtown plan, but could possibly be used to supplement a future proposal for P Basin; however, that is not on the schedule for years. Carlaw stated that he would come back to the Committee in January to talk more about Committee comments on the Comp Plan with regard to prioritization and ranking of proposed projects. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. PM/bd REF. H:\ENGINEER\E00\E00-1434 (E:\MINUTES\00PW12-1)