HomeMy WebLinkAbout12-11-2000PUBLIC WORKS COMMITTEE MINUTES
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DECEMBER 11, 2000
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Storm Drainage Engineer Carlaw reported that while they had previously thought future
work might be needed, at a cost of approximately $7,500, the damage has been
reassessed. It now appears that further work will not be necessary. Council/Committee
member Poe asked if the work was part of the White River Trail, since that is the project
being constructed by Glacier under Contract 99-20. Carlaw responded that the repairs were
not part of the White River Trail project. They were unanticipated, so the decision was made
to use Glacier, since they were working on the Trail nearby and possessed the skills to do
the work. He further explained that the repairs were not a budgeted item, since the problem
was discovered after the budget process was complete.
It was moved by Poe, seconded by Wagner, that the Committee recommend Council
approve Change Order #6 to Contract 99-20 with Glacier Construction. Motion carried.
FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 00-15 WITH ICON
MATERIALS, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. PR 562A, SOUTH
277TH STREET RECONSTRUCTION PROJECT- FRONTAGE ROAD REHABILITATION
Project No. PR 562A involved a portion of the work required for the detour route of the
South 277th Street Reconstruction Project. This work was performed in advance of the
construction of the South 277th Street Reconstruction Project in order to utilize the favorable
weather as opposed to the wet weather next spring as originally scheduled. The work
involved overlay of approximately 64,400 SF of asphalt concrete, clearing and grubbing on
each side of the roadway, and shoulder restoration. $100,000 of Port of Seattle grant funds
had been allocated for this contract. A project contingency of $51,700 remains in the 102
Arterial Street fund allotted for the PR562, South 277th Street Reconstruction Project. In
response to a question from Chair Wagner, Project Engineer Choe replied that Frontage
Road will remain in use after South 277th Street is reconstructed.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve
Final Pay Estimate #1 to Small Works Contract 00-15, and accept construction of Project
No. PR 562A. Motion carried.
APPROVE FINAL PAY ESTIMATE #6 TO CONTRACT 99-27 WITH C A GOODMAN AND
ACCEPT CONSTRUCTION OF PROJECT NO. C9001, CENTRAL STORM
IMPROVEMENTS, PHASE 1F
Project No. C9001 completed conveyance storm sewer lines from the intersection of West
Main Street and 'H' Street NW to the intersection of 'C' Street SW and 1st Street SW, which
is a portion of the Central Storm Comprehensive Plan. This project alleviates the existing
flooding problems within the basin and will also serve as an outlet for the PR 529, 3rd Street
SW Grade Separation Project Improvements, and the Sound Transit Station Improvements
west of the BNSF rail lines. Also included with the project were the replacements and repair
of damaged sanitary sewer mains, installation of an 8-inch diameter water conveyance line
to enhance pressure and service to hydrants in the area, and half street improvements on
the east half of 'D' Street SW from West Main to 1st Street SW. This half street is part of the
requirement for Auburn Lawn and Garden's re-zoning at the corner of 'D' Street SW and 1st
Street SW, which is due to the PR 529 project. A project contingency of $52,907.52 remains
in the 432 fund, a project contingency of $23,980.00 remains in the 431 fund, and a project
contingency of $17,072.54 remains in the 430 fund. There was no discussion.
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It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve
Final Pay Estimate #6 to Contract 99-27 and accept construction of Project No. C9001.
Motion carried.
APPROVE FINAL PAY ESTIMATE #8 TO CONTRACT 99-16 WITH NORTHWEST
CONSTRUCTION INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. PR 625,
AIRPORT DETENTION FACILITY
Project No. PR 625 included the excavation of four large open detention ponds with new
storm drain lines between the new ponds and the existing storm drain lines within the
Auburn Municipal Airport, and the discharge line to the existing storm drain in 30th Street NE.
The project also included wildlife repellent covering over the ponds. A project contingency
of $146,500 remains in the 432 Storm Utility fund. There was no discussion.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council approve
Final Pay Estimate #8 to Contract 99-16 and accept construction of Project No. PR 625.
Motion carried.
PERMISSION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
EARTH TECH FOR ENGINEERING SERVICES RELATED TO PROJECT NOS. C0020-
LAKELAND HILLS WEST SUPPLY PUMP STATION, C0003-EAST VALLEY HIGHWAY
PIPELINE, AND C8035-LAKELAND HILLS REZONE
Staff has selected Earthtech, Inc. to provide design and construction support services for
three projects in the Lakeland Hills area: C0020-Lakeland Hills West Supply Pump Station,
C8035-Lakeland Hills Rezone, and C0003-East Valley Highway Pipline. Given that all three
projects are interconnected, it is vital that the three projects be designed by one engineer to
insure efficient operation of the Lakeland Service Area and an adequate supply to the future
reservoir proposed by the 2000 comprehensive plan. In addition, these projects are
intended to be partially bond funded, which must be expended by April of 2001. The
facilities are anticipated to be completed by December of 2001.
A revised agenda bill was distributed to the Committee that reflected a change in anticipated
costs for the design and construction support professional services for each project.
Attachments to the agenda bill included a map and draft scope of work. Chair Wagner
asked if the projects would have implications regarding potential annexation of City of
Pacific property located in that area. Director Engler stated that the City Attorneys for
Auburn and Pacific had finalized an agreement allowing the City of Auburn to own, operate,
and maintain a water and sewer utility within the City of Pacific right-of-way. She stated that
this agreement would give Auburn the ability to provide sewer services to those areas in
Lakeland that lie within the City of Pacific, should that become necessary. Council/
Committee member Poe asked if there was a relationship between the agreement and the
Homes by Judi development. Engler responded that the City of Auburn would need a sewer
franchise to serve the portion of the development that lies within the City of Pacific; however,
that portion would receive water from Pacific.
Council/Committee member Poe stated that the issue was not unrelated to Issue Agenda
Item A pertaining to the purchase of property for Wells 5b and 5c, and stated that he was
not convinced that those wells are needed. Director Engler responded that the wells located
in the Lakeland service area are not connected to the project proposed with Earthtech, and
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DECEMBER 11, 2000
stated the wells drilled in Lakeland were in support of the City's supplemental water rights
acquisition. The City has had an easement around the wells, with the understanding that
the City would purchase the property. The lawsuit settlement agreement pertaining to
Lakeland provided for the well sites, certain easements, and a reservoir site. In answer to a
question from Council/Committee member Poe, Engler stated that the Department of
Ecology has not yet processed the City's application for supplemental water rights. Poe
asked if the City was still working on Well 5 and using Well 5a. Engler reported on the
status of Well 5, and stated that Pacific Groundwater Group has expressed concern that the
aquifer may not be capable of delivering as much water now as it did twenty years ago.
Chair Wagner stated that when the City agreed to lower the standby storage requirements in
Lakeland, a commitment was made to proceed expeditiously to bring water sufficient to
meet this requirement to Lakeland to allow development to continue. Director Engler stated
that the capacity of the well appears to be declining from the developed rate of 1000gpm to
less than 800gpm, so it is not known if the well can continue to pump at that rate, which is of
concern since it's our largest source.
It was moved by Lewis, seconded by Wagner, that the Committee recommend Council grant
permission for the City to enter into a professional services agreement with Earthtech.
Motion carried.
GRANT PERMISSION TO PROCEED WITH THE PARTIAL ACQUISITION OF THE
AUBURN LAWN AND GARDEN PROPERTY FOR PR 529, 3RD STREET GRADE
SEPARATION PROJECT
The right-of-way acquisition for PR 529, 3rd Street SW Grade Separation Project, involves
29 properties. Of these, only one property, Auburn Lawn & Garden, remains to be acquired
and is currently under Possession and Use. The City has conducted an appraisal of the
property, which estimates the just compensation and damages to the property of between
$815,000 and $1,035,000. The owner has agreed to an offer of $1,100,000 for the partial
acquisition, which is inclusive of the just compensation, damages, professional fees and
costs. In addition to this, the settlement would include a stipulation for the City to provide
Auburn Lawn and Garden with a Right-of-Way Use Permit for approximately 14 feet of
public right-of-way on 1st Street SW (currently a planter strip and sidewalk) until such time
that the City Council approves a street vacation for this portion of land. Auburn Lawn and
Garden would be required to relocate the sidewalk to behind the curb. There are existing
utilities in the proposed vacation area in which an easement would be required as a
stipulation of any vacation.
The current right-of-way project budget allows for $1,000,000 for this purchase. Therefore,
an adjustment for shifting $100,000 in funds from Construction to Right-of-Way would be
required to complete the acquisition.
Project Engineer Gaub reviewed a map showing the property to be acquired, and the right-
of-way proposed to be vacated. The right-of-way vacation would allow widening of the
parking lot for better traffic circulation. She stated the sidewalk would be moved at the
expense of Auburn Lawn and Garden, and the City would maintain a utilities easement.
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III.
A.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council grant
permission to prOceed with the partial acquisition of the Auburn Lawn and Garden property.
Motion carried.
ISSUES
ORDINANCE NO. 5484, PURCHASE AND SALE AGREEMENT FOR PROPERTY
RELATED TO WELL5B AND WELL 5C
Ordinance No. 5484 authorizes the Mayor to execute a Purchase and Sale Agreement
between the City and Evergreen Tucci Partners, LLC, to purchase sufficient property at the
well site to allow a pump station to be built to City standards. The Agreement also includes a
Restrictive Covenant with a 100' diameter well protection easement around the well site,
along with an easement for ingress and egress and an easement for water lines extending
from the well site. The water line easement will replace two previously-recorded King
County easements, one for Water Wells and Appurtenances the other for a Domestic Water
System.
The previously-recorded easements were placed on the property prior to any development
occurring in this area of Pierce County. At this time, the owners, Evergreen Tucci Partners
LLC, have segregated the area known as Lakeland South in the vicinity of the wells into lots
for development. The development is located adjacent to and west of Lakeland Hills Way at
62nd St. SE and includes two multi-family projects known as Foxwood and Wedgewood and
the parcel for the well site.
Director Engler distributed maps illustrating the three current easements that are in place,
and compared them with the proposed easements. She confirmed that the City will have
clear and free title to the wells, stating that the negotiated transaction establishes the lot and
restrictive covenants, and replaces two existing easements with new easements.
Chair Wagner asked if reference should be made to the Lakeland settlement agreement' and
if the transaction satisfies the agreement. Engler responded that she did not believe that the
City Attorney's office had offered an opinion concerning reference to the agreement.
In response to a question from Council/Committee member Poe, Engler stated that the City
is buying one lot, per the terms of the settlement agreement. She said that Finance Director
Supler had negotiated with Evergreen Tucci for a total package price for the wellsite,
easements, and reservoir site. The cost in the purchase and sale agreement for the well
site lot represents 50% of the negotiated total package price. The other 50% will be used to
purchase the reservoir site.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Ordinance No. 5484, pending clarification that the transaction satisfies the terms of the
Lakeland settlement agreement. Motion carried.
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ORDINANCE NO. 5485 AMENDING AUBURN CITY CODE CHAPTER 10.36, SECTIONS
300, 320, AND 370 RELATED TO PROHIBITING ON-STREET PARKING ON PORTIONS
OF 'A' STREET NW AND 2ND STREET SW
Ordinance No. 5485 amends Auburn City Code Chapter 10.36, Section 300 entitled
"Prohibited Parking Areas - Northwest Auburn," Section 320 entitled "Prohibited Parking
Areas - Southwest Auburn," Section 370 entitled "Fifteen-Minute Parking Zones," and
Section 380 entitled "One-Hour Parking Zones" to prohibit parking on the east side of a
portion of "A" Street NW and the north side of a portion of 2nd Street SW. The reconstruction
of "A" Street SW includes traffic signals and left turn pockets on "A" Street NW and 2®
Street SW, which require the prohibition of on-street parking in those areas.
The Committee asked if the merchants on 2nd Street SW knew about the change. Staff
responded that they do know about it, because the street was already posted, as the
Committee was advised in a recent letter. When the roadways were channelized to align
with the A Street SW project, and the streets were opened to accommodate the Santa
Parade, it was necessary to post the signs for safety purposes. No comments have been
received from the merchants.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Ordinance No. 5485. Motion carried.
ORDINANCE NO. 5486, PURCHASE AND SALE AGREEMENT FOR PROPERTY
RELATED TO THE LEA HILL BOOSTER PUMP STATION
Ordinance No. 5486 authorizes the Mayor to execute a Purchase and Sale Agreement
between the City and Darrel and Renate Whitcomb to purchase property for future
construction of a new water Booster Pump Station for the Lea Hill Water Service Area. The
property is located on the east bank of the Green River on the west side of 104th Place SE,
approximately 225 feet south of 320th Street SE. Costs associated with this property
acquisition include the appraisal, review appraisal, negotiation costs, and purchase
(including closing) costs of approximately $73,950.00.
Assistant Project Engineer Philpot presented a map to the Committee indicating the parcel
location. She stated that it was identified in the Water Comp Plan that the current Lea Hill
booster pump would not meet the future demands of the Lea Hill water service area. Due to
the steep terrain and limited access, it does not appear to be feasible to increase the
present booster pump station or build a new one at that site. Also, the existing pump station
would need to remain in service as the main source to the reservoir serving the Lea Hill
service area during construction of a new facility.
Chair Wagner raised concerns about the City's ability to develop the proposed site due to
ESA issues. Philpot responded that the parcel is outside of the flood zone, and the City's
Planning Department has indicated the only restriction would be a Shoreline Permit, which is
time consuming, but not a deterrent. Because the site is 175' x 70', and the City needs only
100' x 30'-40', existing shoreline vegetation will remain in place.
Council/Committee member Poe questioned the need for the new pump station. Philpot
responded that the current pump station houses two 600gpm and one 800gpm pumps, and
that the City will need half again as much capacity within a few years. When asked if the
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City had looked at building retaining walls so that the pump station could be built adjacent to
the existing station, Philpot responded that there were questions regarding County right-of-
way and cost to build in that area. Philpot explained staff's recommendation that it would be
best to proceed with the transaction now while the sellers are willing to sell, and then
conduct a feasibility study. If it is determined that it would be more cost effective to build the
new pump station at the current site, the City could surplus the property and recoup the
investment.
Council/Committee member Poe asked if the Green River pump station could be used to
service the Lea Hill area. Director Engler responded that the Green River pump station's
capacity is primarily owned by the IA2 partners.
It was moved by Lewis, seconded by Wagner, that the Committee recommend Council
adopt Ordinance No. 5486. Motion carried.
RESOLUTION NO. 3293, LICENSE FOR BICYCLE AND PEDESTRIAN TRAIL ON UNION
PACIFIC RAILROAD PROPERTY ADJACENT TO 15TM STREET SW
Resolution No. 3293 authorizes the Mayor and City Clerk to execute a License for Bicycle
and Pedestrian Trail on Railroad Property with the Union Pacific Railroad Company. As part
of City Project No. C9046, 15th Street SW Bicycle/Pedestrian Trail, the City intends to
construct a Class 2 Bicycle and Pedestrian Trail on both sides of 15th Street SW. The trail
will connect the regional Interurban Trail to 'C' Street SW. Cost of the license is $1,000,
which shall be paid from the 102 Arterial Street Fund.
Project Engineer Gates explained that the project was budgeted in the 102 Arterial Street
Fund; however, all but $15,000 of the project cost will be reimbursed by a State TIB grant.
Gates then gave a brief description of the project.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3293. Motion carried.
RESOLUTION NO. 3294, AGREEMENT FOR PRoFEssIONAL SERVICES WITH
THOMAS D. MORTIMER, JR., ATTORNEY AT LAW, FOR THE PURPOSE OF
PROVIDING LEGAL SERVICES FOR 2001 RELATED TO THE CITY'S MUNICIPAL
WATER RIGHTS
Resolution No. 3294 authorizes the Mayor and City Clerk to execute an Agreement for
Professional Services between the City and Thomas D. Mortimer, Jr., Attorney at Law, for
legal services related to the City's municipal water rights.
Chair Wagner asked if this Agreement is separate from the issue of water rights project
management. Director Engler responded that the agreement is his annual contract and is
the same as in the past, with an amount not to exceed $75,000, which is budgeted in the
Water Utility budget. As of October of this year, $31,000 had been expended on his 2000
agreement. Council/Committee member Poe asked about a paragraph pertaining to
unemployment benefits on Page 1 of the Resolution. It was confirmed that the paragraph
was an error. He also questioned language included in the agreement on Page 2, Item 4,
and in the Scope of Work, Item 4, 3rd bullet, and Item 5. Engler stated that the Scope of
Work is intended to list types of activities Mortimer might be tasked, and not a statement of
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work. In response to a question from Council/Committee member Lewis, she listed some of
the tasks Mortimer has recently worked on, including advising the City on the PSE water
rights application process, keeping the City apprised of the Lake Tapps Task Force and
potential impacts on the City's water rights, legal review of the comments the City prepared
regarding the WRIA 9 draft, and legal review of the City's response to the letters from the
Muckleshoot Indian Tribe and Water District No. 111 regarding the City's Water Comp Plan.
It was noted that the issue could be discussed more fully under Information/Discussion Item
E.
It was moved by Lewis, seconded by Wagner, that the Committee recommend Council
adopt Resolution No. 3294, however the motion was not carried. Council/Committee
member Poe voiced concerns about the issue, stating that the City should have qualified
staff doing some of the things that Mortimer is doing. Council/Committee member Lewis
stated that he would like to see more legal activities on the task list, rather than project
management activities.
Director Engler stated that the City's Water Utility relies on Mortimer's legal opinion and
expertise with regard to water rights. Lengthy discussion was held on the types of activities
expected to be performed by Moritmer, from both staff and Committee perspectives. The
possibility of delaying action on this item was mentioned, however, Engler stated that
Mortimer's current contract expires at the end of the year, and he is slated to participate with
City staff at a Department of Ecology meeting on January 10. Without a contract in place,
the City would not be able to require him to attend the meeting, which is on the water rights
application process. Engler emphasized that the agreement is for Mortimer's services on an
on-call basis, where he is hired for specific tasks, and that the scope is the same as it has
been in past years.
It was moved by Lewis, seconded by Wagner, that the Committee recommend Council
adopt Resolution No. 3294. Motion carried.
Director Engler stated that she will continue to give copies of Attorney-Client privileged
documents prepared by Mortimer to the Committee and Mayor. She stated that the
Department of Ecology (DOE) is intending to give PSE a permit in support of their pending
water rights applications (3 of them). Engler discussed the timeframe in which the City must
complete its efforts and suite of activities necessary to complete the water rights application
process. To meet the timeframe, the City has the best chance for securing seasonal water
rights. Since the City needs the seasonal water in the summer, where there is the most
impact to listed species of salmon, the City must identify a way to mitigate for withdrawals in
the summer or to store excess winter water for summer usage. The only potential pathways
currently identified would be to purchase mitigation flows from the PSE Lake Tapps project,
or potential participation in the Lakehaven Oasis project. Mortimer has indicated that he is
not aware of anyone experiencing success in utilizing mitigation flows. Mortimer has been
trying to get direction from the City as to which pathway to pursue, because DOE wants that
information. The Mayor expressed a need for an Executive Session to discuss other
information pertinent to this issue, involving potential litigation. The meeting with DOE on
January 10 is to find out what questions the DOE has, and what options and opportunities
are available to the City, with staff reporting back to the Committee so that the Committee
can direct staff on what pathway they would like to follow. It is hoped to have a technical
presentation on the Oasis project at the Committee meeting on January 8.
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In response to a question from Council/Committee member Lewis, Assistant City Engineer
Selle responded that December is the normal time of year that annual on-call consultant
agreements come before the Committee.
RESOLUTION NO. 3298, ANNUAL CONSULTANT AGREEMENT WITH LANDAU
ASSOCIATES FOR ON-CALL GEOTECHNICAL SERVICES FOR 2001
Resolution No. 3298 authorizes the Mayor to sign an annual consultant agreement with
Landau Associates for on-call geotechnical services including, but not limited to, field
investigations, sample analysis, reports and recommendations which will be identified and
assigned as needed. Tasks are generally project related and paid from the appropriate
street or utility fund. The fees for services under this contract shall not exceed $100,000.
Project Engineer Gates gave examples of issues where professional geotechnical services
might be used. Assistant City Engineer Selle stated approximately $1,200 had been
expended through October of this year, emphasizing that the need for the services varies
from year to year. Council/Committee member Lewis felt that the $100,000 limit seemed
high. Discussion followed on how amounts are determined for the annual agreements. A
proposed change to Auburn City Code was discussed, which, in the future, would require all
agreements/contracts of $25,000 or more to come before the Committee, and also requires
information being presented to the Committtee on activities when expenditures exceed
$200,000. It was the consensus of the Committee that the annual on-call agreements
should be limited to $50,000.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3298, provided the not-to-exceed amount is lowered to $50,000. Motion
carried.
RESOLUTION NO. 3299, ANNUAL CONSULTANT AGREEMENT WITH PENTEC
ENVIRONMENTAL FOR ON-CALL ENVIRONMENTAL SERVICES FOR 2001
Resolution No. 3299 authorizes the Mayor to sign an annual consultant agreement with
Pentec Environmental for on-call environmental services for 2001. Scope of work includes
wetland investigations and delineation, wetland and stream restoration and mitigation
planning, assistance in obtaining environmental permits, and general consultation regarding
wetland and stream related issues which will be identified and assigned as needed.
Funding will be from the appropriate project on a task by task basis. The fee for services
under this contract shall not exceed $100,000.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3299, provided the not-to-exceed amount is lowered to $50,000. Motion
carried.
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RESOLUTION NO. 3300, ANNUAL CONSULTANT AGREEMENT WITH STRICKLAND,
HEISCHMAN & HOSS, INC. FOR REAL PROPERTY APPRAISAL AND APPRAISAL
REVIEW SERVICES FOR 2001
Resolution No. 3300 authorizes the Mayor to sign an annual consultant agreement with
Strickland, Heischman & Hoss, Inc., for real property appraisal and appraisal review
services.
This firm was used during calendar years 1999 and 2000, and we are recommending
continuation of their services for 2001. Appraisal assignments will be assigned by task
order throughout the year, as needed. The fees for services under this agreement shall not
exceed $50,000.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3300. Motion carried.
RESOLUTION NO. 3301, ANNUAL CONSULTANT AGREEMENT WITH THE GRANGER
COMPANY FOR REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES
FOR 2001
Resolution No. 3301 authorizes the Mayor to sign an annual consultant agreement with the
Granger Company for real property appraisal and appraisal review services for the calendar
year 2001. Appraisal assignments will be assigned by task order throughout the year, as
needed. The fees for services under this agreement shall not exceed $50,000.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3301. Motion carried.
RESOLUTION NO. 3302, ANNUAL CONSULTANT AGREEMENT WITH GREER,
PATTERSON & ASSOCIATES FOR REAL PROPERTY APPRAISAL AND APPRAISAL
REVIEW SERVICES FOR 2001
Resolution No. 3302 authorizes the Mayor to sign an annual consultant agreement with
Greer, Patterson & Associates, Inc., for real property appraisal and appraisal review
services for the calendar year 2001. Appraisal assignments will be assigned by task order
throughout the year, as needed. The fees for services under this agreement shall not
exceed $50,000.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3302. Motion carried.
RESOLUTION NO. 3303, ANNUAL CONSULTANT AGREEMENT WITH INCA
ENGINEERS, INC., FOR ENGINEERING/SURVEYING SERVICES FOR 2001
Resolution No. 3303 authorizes the Mayor to sign an annual consultant agreement with Inca
Engineers for engineering/surveying services for the calendar year 2001.
Engineering/surveying assignments will be assigned by task order throughout the year, as
needed. The fees for services under this agreement shall not exceed $100,000.
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IV.
A.
It was moved by Poe, seconded by Lewis, that the Committee recommend Council adopt
Resolution No. 3303, provided the not-to-exceed amount is lowered to $50,000. Motion
carried.
INFORMATION OR DISCUSSION
LIGHTING IN DOWNTOWN AUBURN
For the purpose of these minutes, this item was discussed after Information/Discussion
Agenda Item B.
Traffic Engineer Brotherton stated that she reviewed the maps submitted by Committee
members, that indicated their concerns regarding lighting in the downtown area. PSE has
been out to look at the light poles upon which the City would like luminaires installed, but
thus far, a figure has not been received from them. It is estimated the cost, if any, to install
the luminaires, will be Iow, with the main costs being for the monthly power expense. She
hoped to have an estimate for the Committee at their next meeting. Also, outageS of PSE
lights have been reported to them by the City, and the City will implement a quarterly review
of light outages. It was suggested that downtown merchants might be asked to inform the
City of outages. Brotherton explained that the issue of lighting on streets that don't have
PSE poles has not yet been addressed, because there is no mechanism in place for
installing them.
Brotherton also reported back to the Committee, in response to their question about the cost
for a consultant to do a feasibility study on neighborhood parking permits. She stated the
cost would be approximately $20,000. Rather than authorize a study, the Committee
suggested staff contact other cities on the issue, particularly the City of Seattle, who has a
program in place in the Woodland Park Zoo area.
B. FEASIBILITY OF LEFT-TURN LIGHT AT 37TM AND AUBURN WAY NORTH
For the purpose of these minutes, this item was discussed first on the Information/
Discussion Agenda.
At a previous Committee meeting, a petition was presented from residents living in the River
Mobile Home Park, located near the intersection of Auburn Way North and 37th Street NE.
The petition asked that a left turn light be installed at the intersection. Brotherton reported
that the City's Traffic Operations Engineer (TOE) had studied the intersection and estimated
a cost of $7,743 to install the turn signal. The potential impact of the improvement to the
intersection was discussed. The petition had also asked that eastbound right turns on red
be prohibited; however, the TOE recommended the need for that improvement be
determined after the left turn signal is installed. It was the consensus of the Committee that
the left turn signal should be installed. Brotherton stated that she would report back to River
Mobile Home Park with an estimate on when it can be done. It was noted that there was no
money allocated in the budget for the project. The Committee indicated their approval that
funds be budgeted for it.
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C. INFLOW/INFILTRATION REGIONAL FINANCING
City Engineer Dowdy reported that he, the Mayor, and Sewer Utility Engineer Roscoe
attended a workshop on the County's Inflow and Infiltration (l&l) Study. At the workshop,
the County reported on what they are doing to monitor the effects of rainfall over the winter
months. The County intends to have policy-related meetings on a quarterly basis over the
next two years as information is gathered, to show the cost benefit to rate payers of
reducing I&l. Dowdy asked if the Committee thought anyone from the Council should attend
the quarterly meetings to monitor them from a policy standpoint. It was the consensus of
the Committee that it was not necessary for a Councilmember to attend the meetings, as
long as staff is tracking it. Dowdy responded that Sewer Utility Engineer Roscoe would be
following the matter, and would keep Committee members apprised of the issue.
INTERLOCAL AGREEMENTS REGARDING SEWER SERVICES WITH CITY OF KENT,
SOOS CREEK, LAKEHAVEN, AND CITY OF PACIFIC
Sewer Utility Engineer Roscoe stated that the City of Auburn will be entering into interlocal
agreements with the Cities of Kent and Pacific, Soos Creek, and Lakehaven to provide
sewer services to their areas that are within Auburn's potential annexation areas. Roscoe
presented a map to the Committee illustrating the proposed areas of service.
E. WATER RIGHTS PROJECT MANAGEMENT
This item was discussed under Issue Item E.
F. DECEMBER 26 PUBLIC WORKS COMMITTEE MEETING
It was the consenus of the Committee and staff that there was no need for a meeting on
December 26.
At 5:20 p.m., an executive session was called to discuss potential litigation.
At 5:29 p.m., the meeting was resumed.
G. CAPITAL PROJECT STATUS REPORT
Due to time constraints, the item was not discussed.
H. AUDIENCE PARTICIPATION
For the purpose of these minutes, this item was discussed after Information/Discussion
Item B.
Mr. Rodger Campbell, 415 Western Street NW, spoke to the Committee about flooding on
his property. He stated that he has been to numerous Council and Committee meetings
over the years on this subject, and that his two acres of property are currently about % full of
water, prohibiting use of the land. He said that someone is currently developing property on
the west side of Clay Street, and that they have dug a trench and installed 8" pipe, to drain
water to the west side of Western Street, which he fears will make his situation worse. He
stated that he has water under his house, and asked that something be done about the
PUBLIC WORKS COMMITTEE MINUTES
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DECEMBER 11, 2000
situation. He additionally stated that at a meeting held about two years ago at Emerald
Downs, the possibility of the City buying his and a neighbor's property was mentioned.
Storm Drainage Utility Engineer Carlaw stated that there is a development that has been
proposed, as mentioned by Mr. Campbell, and that he believed the environmental permitting
had been done and that it was in the plan review process. The development has secured
an easement to the west, under Western Street, to discharge water; however, the developer
plans to put in a full on-site detention and water quality facility that will handle up to a 100-
year storm event. Carlaw stated that most of the problems being experienced by Mr.
Campbell are due to the bigger problem of development on the hillsides and in the area, and
lack of sufficient drainage in Mill Creek.
Council/Committee member Poe felt it would be informative to look at the issue in reference
to the Comp Plan and water detention facilities. Discussion was held on potential sites for a
water detention and water quality facility for the downtown area, with the question being
raised as to whether or not Campbell's land could be used. Chair Wagner also asked that
the issue of the Gertrude Jones property and water detention facility for the downtown area
be discussed further. Carlaw stated that there is an elevation problem in getting the
stormwater from the east side to the west side of the railroad tracks, so he didn't believe
Campbell's property could be used for the downtown plan, but could possibly be used to
supplement a future proposal for P Basin; however, that is not on the schedule for years.
Carlaw stated that he would come back to the Committee in January to talk more about
Committee comments on the Comp Plan with regard to prioritization and ranking of
proposed projects.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 6:30 p.m.
PM/bd
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