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HomeMy WebLinkAbout01-08-2001CITY OF AUBURN PUBLIC WORKS COMMI'I'rEE MINUTES JANUARY 8, 2001 I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, Finance Director Diane Supler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Traffic Engineer Cass Brotherton, Project Engineer Ingrid Gaub, Project Engineer Peter Gates, Project Engineer Scott Nutter, Project Engineer Evelyn Choe, Assistant Water Utility Engineer Ryan Johnstone, Storm Drainage Engineer Tim Carlaw, Water Utility Engineer Tim Osborne, Utilities Maintenance Engineer Gary McConnell, and Administrative Services Supervisor Pare Miller. Guests in attendance were Larry Bradbury, Water District No 111; Consulting Engineer Dwight Holobaugh; Tony Melone and Jay Smith, Tetra Tech/KCM Consultants. Chair Wagner welcomed Council/Committee member Sue Singer to the Committee, and staff and guests in attendance introduced themselves to her. II. CONSENT A. AMENDMENT #1 TO AGREEMENT AG-C-126 WITH PACIFIC GROUNDWATER GROUP (PGG) FOR CONSULTING SERVICES RELATED TO THE MAINTENANCE AND REPAIR OF WELL #5 Amendment #1 to Agreement No. AG-C-126 with Pacific Groundwater Group (PGG) is for work related to the maintenance and repair of Well #5, which is not a capital project. The funding for this project comes from the Water Utility's Repairs and Maintenance budget. The scope of work for this amendment includes work for pump evaluation, removing broken and redundant downhole pipes which may be interfering with optimal well operation, step- rate test with temporary pump, replacing selected pump assembly parts, and supply well specifications. Presently 60% of this work has already been accomplished due to the present critical state of the well. Amount of the amendment is $42,274.00, which increases the total contract amount to $62,086. The term of the agreement is extended to January 31, 2001. Director Engler explained that this amendment, along with other agreement amendments, were being brought before the Committee and Council as part of the new purchasing policy that was recently adopted by Council. Water Utility Engineer Osborne distributed and reviewed a summary of the repair and maintenance of Well #5, along with the project cost estimate for PGG to accomplish tasks related to the well. He stated that the well should be up and running by January 17, and that it is hoped that field tests will show increased capacity. PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Pago 2 of 11 Larry Bradbury, Water District No. 111, asked if static levels were dropping in any other wells. Director Engler responded that Well #1 had been experiencing problems until it was taken off line, and that no other wells am experiencing dropping levels. In response to a question from Council/Committee member Singer, Engler responded that the pumping equipment and the screens are not maintained on a regular basis because the physical natures of the installations do not lend themselves to regular removal and inspection of the equipment. Instead, the water levels and water quality of the wells are closely monitored, and certain irregularities would cause an investigation. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Amendment #1 to Agreement AG-C-126 with Pacific Groundwater Group. Motion carried. B. AMENDMENT #5 TO AGREEMENT AG-C-14 WITH ECONOMIC & ENGINEERING SERVICES (EES) FOR CONSULTING SERVICES RELATED TO PR 629, CORROSION CONTROL TREATMENT FACILITIES, AND C0018, FULMER FIELD/8TM STREET NE CONNECTOR Amendment #5 to Agreement No. AG-C-14 with Economic and Engineering Services, Inc. (EES) is for work related to Project Nos. PR 629, Corrosion Control Treatment Facilities, and C0018, Fulmer Field/8th Street NE Connector. The scope of work for the amendment includes work that has already been accomplished for final design of the Fulmer Field and Coal Creek Springs Corrosion Control Treatment facilities, and includes gas chlorination design; the switchover, as requested by the Public Works Committee, to a hypochlorite system; additional landscaping due to SEPA requirements; design of a 20-inch connection; and a management reserve fund of $10,000. Amount of the amendment is $82,165, which increases the total contract amount to $1,315,041. The term of the agreement is extended to June 1, 2001. In response to a question from Chair Wagner, Project Engineer Choe responded that the unanticipated additional landscaping consisted of a 5-foot strip of landscaping along the property line as required by SEPA. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Amendment #5 to Agreement AG-C-14 with Economic and Engineering Services, Inc. Motion carried. C. AMENDMENT #7 TO AGREEMENT AG-C-58 WITH TETRA TECH/KCM, INC., FOR CONSULTING SERVICES RELATED TO THE CITY'S STORMWATER COMPREHENSIVE PLAN Amendment #7 to Agreement No. AG-C-58 with Tetra Tech/KCM, Inc., is for work related to the City's Stormwater Comprehensive Plan. This amendment supersedes and voids Amendment ~. The scope of work for this amendment is increased to include addressing comments from the public and Public Works Committee regarding the SEPA environmental review and other related items. The majodty of this work has already been accomplished due to Amendment #6 being approved. Amendment #7 is in the amount of $153,432 and, by voiding PUBLIC WORKS COMMI'I'rEE MINUTES JANUARY 8, 2001 Page 3 of 11 amendment #6 ($266,822), brings the total contract amount to $619,383. The term of the agreement is extended to January 31, 2001. Storm Drainage Engineer Carlaw distributed a revised agenda bill that included budget information. He explained that, consistent with the new procedure for issuing agreements on a yearly basis, amendment #7 will cut back on work that was anticipated to be accomplished in 2000, but was not completed under Amendment ~, and will bring the work authorization through the end of January. It is anticipated a new agreement for remaining work to complete the effort will be brought before the Committee at their meeting on January 22. In response to a question from Chair Wagner, Carlaw explained that the pdor yeare' budget, as shown on the revised agenda bill, dates back to 1997. He further explained that the new agreement would have an emphasis on gathering information on existing facilities in annexed areas of the City. Cadaw clarified for Council/Committee member Lewis that while voiding amendment #6 and approving amendment #7 for a lesser amount reduces the overall contract amount, the new agreement, anticipated to be approximately $139,000, will increase the overall amount by about $25,000. Some of the increased cost is due to receiving more response to the Plan than anticipated. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve amendment #7 to Agreement AG-C-58 with Tetra Tech/KCM, Inc. Motion carried. D. AMENDMENT #15 TO AGREEMENT AG-C-18 WITH SVERDRUP CIVIL, INC. FOR CONSULTING SERVICES RELATED TO PR 562, DESIGN OF THE SOUTH 277TM STREET RECONSTRUCTION PROJECT Amendment #15 to Agreement No. AG-C-18 with Sverdrup Civil, Inc. is for work related to Project No. PR 562 for the design of the South 277th Street Reconstruction Project. The scope of work for this amendment includes the following updates and changes: Redesign of the Union Pacific and Burlington Northern Sante Fe railroad bridges, design changes to the 54-inch Mill Creek sewer line and a 24-inch temporary sewer line, modifications due to changes from right-of-way negotiations, wetland delineation and survey, potholing coordination, 44th Street NW bridge repair, wetland and floodplain mitigation modifications, 404 Permit application update, update of the King County Clearing and Grading Permit, and a management reserve fund. This scope of work is expected to take the project into construction. The redesign will be done in such a way as to give the City the most flexibility in being able to phase the construction of this project. Amount of the amendment is $498,250, increasing the total contract amount to $5,125,600. The term of the agreement is extended to June 30, 2001. Project Engineer Nutter gave an update on the South 277th Street Reconstruction Project, stating that Sverdrup is working on the final design elements to bring the plan to 100%. He stated that issues that have arisen from working with multiple agencies such as King County Metro (KC Metro) and Puget Sound Energy (PSE) have resulted in an increase in consulting fees; however, the design is on schedule. Nutter reviewed modifications to the design, stating that the modifications will result in more flexibility during construction. PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Pago 4 of t t Funding issues and the need to obligate $13.8 million in FMSIB funds awarded to Auburn and $1.9 in Congested Corridor Relief funds awarded to Kent for this project were discussed. Nutter stated that the City of Kent is still working on the intedocal agreement to transfer lead agency status for the project to Kent. Until an agreement is in place, the City of Auburn will maintain lead agency status, and will be appearing before the Increase Committee of the State Transportation Improvement Board (TIB) on January 25 to request additional grant funds. To ensure that grant funds are not lost, the project must continue to move forward. The Mayor stated that the funding issues are further complicated by the missing lanes that tie in from the South 277th Street bddge east of Auburn Way North that was constructed by the City of Kent. Council/Committee member Lewis asked for the cost of the missing section. Finance Director Supler stated that the Finance Committee has asked for a recap page on obligation of funds, where project general funds should be, and to better summarize results of commitment of dollars in the capital fund. She stated that she would have something for the Finance Committee by January 16 and anticipates getting it in Council packets this week so that all Councilmembers receive it simultaneously. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve amendment #15 to Agreement AG-C-15 with Sverdrup Civil, Inc. Motion carried. E. PERMISSION TO SOLICIT BIDS FROM PREQUALIFIED BIDDERS FOR PR 629, CORROSION CONTROL TREATMENT FACILITIES AND C0018, 8th STREET NE 14-INCH PIPELINE CONNECTION IMPROVEMENT This project includes the construction of two corrosion control treatment facilities, one at the existing Coal Creek Spdngs Pump Station and the other adjacent to Fulmer Field Park. The facilities are designed to reduce the corrosiveness of Auburn's water, which will prevent the leaching of copper from customer's piping and fixtures. The City and the Department of Health agreed, in the Bilateral Compliance Agreement, that the best approach was to adjust the pH level of the major water sources of the Auburn water distribution system. This will reduce the corrosiveness of the water in the overall water distribution system in order to bring Auburn into compliance with the Safe Drinking Water Act's Lead and Copper Rule. The work involves the installation of new and modified water piping; the construction of the treatment buildings and clearwells; installation of air stripping towers, pumps, standby generators, and hypo-chlorite generation (only at the Fulmer Field site); site grading, gravel surfacing, paving and landscaping. This project also includes pipeline work for C0018, 8th NE 14-inch Pipeline Connection Improvement, which involves replacing approximately 35 LF of the existing 14-inch pipeline with a 20-inch pipeline to conform to the standards in the City's 2000 Water Comprehensive Plan. PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Pago ~ of 11 The project was advertised for pre-qualification of bidders on January 5, 2001. The qualified bidders will be selected on January 26, 2001 and will be invited to submit bids. The anticipated bid opening is on February 26, 2001. The construction of the project is estimated to take 14 months. Per the Bilateral Compliance Agreement, the project is required to be constructed by July, 2002. The project is being funded entirely by the City of Aubum Water Utility. The budget information shown is for both PR 629 and C0018. The PR 629 fund is for both the Corrosion Control Treatment Facilities, as well as improvements made to Well 2 of the recently completed C9009, Well 2 and Well 6 Project. The C0018 fund is for the 8th NE 14-inch Pipeline Connection Improvement only. Project Engineer Choe gave an update on the project, stating that prequalification has been advertised and qualifications should be received by January 19. In response to a question from Chair Wagner, Choe briefly summarized the prequalification criteria. It was moved by Lewis, seconded by Singer, that the Committee recommend Council grant permission to solicit bids from prequalified bidders for PR 629. Motion carried. F. PERMISSION TO SOLICIT BIDS FROM THE SMALL WORKS ROSTER FOR PROJECT NO. PR 601, IA3 ALGONA INTERTIE PROJECT This Consent Agenda Item was transmitted via Agenda Modification. Project No. PR 601 provides for construction of piping and meters for a water supply intertie between the City of Auburn and the City of AIgona. It consists of the supply and construction of two below-grade metedng vaults, including meters, strainers, remote-read registers, and all associated piping and appurtenances. Construction will start in February and be complete in March. A budget adjust of $123,300 from the 430 Water Fund will be required this year to fund the project. Project Engineer Gates used a map to indicate where the City's water system interconnects with Algona. Director Engler stated that the project has a long history, which began with the IA3 agreement executed with Algona. In the past, an attempt was made to create a standardized vault; however, when that effort was originally advertised, the estimates exceeded the budget. The current project represents a redesign. Gates gave a brief review of the system to be installed, stating that the two vaults would cost approximately $47,000 each. The budget was reviewed, and it was noted that while a budget adjustment will be required for 2001, the adjustment represents a carry over of funds appropriated but not expended in 2000. It was moved by Lewis, seconded by Singer, that the Committee recommend Council grant permission to solicit bids from the Small Works Roster for PR601. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Page 8 of 44 G. PERMISSION TO GO FORWARD TO COUNCIL ON JANUARY 16, 2001, WITH AN ORDINANCE TO AMEND ORDINANCE NO. 5449 TO REVISE THE LEGAL DESCRIPTION OF THE PORTION OF A PARCEL TO BE CONDEMNED FOR PR 562, SOUTH 277TM STREET RECONSTRUCTION PROJECT This Consent Agenda Item was transmitted via Agenda Modification. Ordinance No. 5449, adopted by City Council on November 6, 2000, authorized the condemnation of a parcel related to PR 562, South 277th Street Reconstruction Project. The ordinance is being amended to revise the legal description so that the portion of property to be condemned is reduced in size to minimize the impacts to the structure located on the property. Project Engineer Nutter distributed a map illustrating the parcel and permanent easement being sought. He stated that an historic building, as designated by the King County Historic Registry, is located on the parcel, and that the original legal description would encumber the house, which was going to be relocated to maintain its historical significance. Relocation of the house was a condition placed on the environmental determination by King County. However, the property owner does not want to move the house, and by law, the City cannot move the house against the owner's wishes or tell the owner where the house should be moved. Possible measures to mitigate the County's condition were discussed. Nutter stated that, in association with the modified easement, the redesign includes construction of a gravel driveway for shared use for the City to maintain the ditch and drainage along the fill, and installation of a small rock retaining wall and culvert to minimize the proximity of the fill to the house. It was moved by Lewis, seconded by Singer, that the Committee grant permission to staff to go forward to Council on January 16, 2001, with an ordinance to amend Ordinance No. 5449. Motion carried. III. ISSUES A. ORDINANCE NO. 5499, CONSTRUCTION AND MAINTENANCE AGREEMENT WITH BNSF AND FUNDING OBLIGATION FOR PR 562, SOUTH 277TM STREET RECONSTRUCTION PROJECT For the purpose of these minutes, this item was discussed after Issue Item B. Ordinance No. 5499 authorizes the Mayor to sign a "Construction and Maintenance Agreement" between the City and BNSF Railway. The agreement allows the City to construct a grade separated crossing of South 277th Street from the BNSF Railway, which is part of PR 562, South 277"' Street Reconstruction Project. The agreement addresses the work to be done by the City to construct the elevated crossing and the Railway to remove the existing at-grade crossing, and provides for the funding obligation from BNSF of $1,200,000 for construction of the grade separation portion of the project. This funding is part of the anticipated budget for the South 277th Street Reconstruction project. Project Engineer Nutter stated that the $1.2 million in funds from BNSF were anticipated in PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Pago 7 of 4 t the project budget. In response to a question from Chair Wagner, Nutter responded that the same type of agreement is needed with the Union Pacific Railroad (UP), however, the UP is not being as responsive, so the issue will be going to court via the condemnation process. He stated that the UP disagrees with the amount of $1.2 million, but that the amount was designated by the FAST Partnership for this particular project. Director Engler stated her belief that if the UP does not meet their funding obligation, that FAST will find a way to fund it. It is anticipated this issue will be brought to the next FAST meeting on January 10 as an action item. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance No. 5499. Motion carried. B. RESOLUTION NO. 3314 FIXING A TIME FOR A PUBLIC HEARING ON STREET VACATION REQUEST V-01-01, AUBURN LAWN AND GARDEN This Issue Agenda Item was transmitted via Agenda Modification. For the purpose of these minutes, this item was discussed after Consent Item G. Resolution No. 3314 fixes a time for a public hearing on February 20, 2001, at 7:30 p.m., on the petition from Auburn Lawn and Garden for vacation of a portion of the north side of 1 st Street SW, between 'C' and 'D' Streets SW. Project Engineer Gaub explained that the street vacation request is part of the settlement for a partial take on 'C' Street SW for PR 529, 3~d Street SW Grade Separation ProjeCt. She stated that there is only one utility located within the property to be vacated, a water line on the south edge, and it is recommended the City maintain an easement for it. She talked with AT&T, Qwest, and PSE, all of whom responded that they do not have utilities in the area. The property owner has agreed to relocate the sidewalk in the vacated area so that it is located along the curb and gutter line, and it is recommended as a condition of the vacation. Vacation of the property will give Auburn Lawn and Garden more room for parking and better circulation through their parking area based on their current approved plan. In response to a question from Council/Committee member Singer, Gaub responded that the property owner, as part of the settlement, will be demolishing a portion of their building located closest to 'C' Street SW. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3314. Motion carried. Prior to moving to the Information/Discussion Agenda, Council/Committee member Lewis asked if the City was monitoring disruption to Wayland Arms, from a noise standpoint, as a result of the 3rd Street SW Grade Separation Project. Assistant City Engineer Selle stated that the noise from the trains far exceeds any impacts of construction or post-construction conditions. He said that the noise level was measured and recorded as part of the required environmental documents, and will be measured again upon completion of the project. IV. INFORMATION OR DISCUSSION A. RESPONSE TO ISSUES RAISED IN MEMO FROM COUNCILMEMBER POE Director Engler stated that she would address issues raised in a memo from Councilmember PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Page 8 of 11 Poe to the Committee, Councilmember Singer, and the Mayor, by bringing sufficient information, and sources of further information, to their attention so that the concerns can be laid to rest. She began by reviewing an organizational chart of the Public Works Department, which is the largest department in the City. She review the chart, discussed the responsibilities of key positions, and distributed resumes for herself, City Engineer Dowdy, Water Utility Engineer Osborne, Utilities Maintenance Engineer McConnell, and for members of the Water Comprehensive Plan team, which includes Don Wright, Consulting Engineer, and Dave Harms and Lara (McKinnon) Kammereck of Roth Hill. She stated that when she came to the City, she built upon the ideas of City Engineer Dowdy to initiate program/project management concepts. She explained that prior to hiring Utilities Maintenance Engineer McConnell, the Water Utility's engineering and construction activities had been occurring under the Utilities Engineer, while the day-to-day operations of the Water Utility were completely separate and occurring under the direction of the Water Supervisor, who reported directly to the Public Works Director. The new organization bridges the gap created by the lack of coordination between the maintenance and operations perspective and the engineering perspective. The Water Supervisor and Sewer/Storm Supervisor report to the Utilities Maintenance Engineer, who reports to the Director. Another change made, based on this same philosophy, was to reassign the Street Division to the Traffic Section so that the Traffic Engineer is the program manager for all street and transportation related activities. Engler stated that the current staffing could be complemented by additional specialized positions; however, she also stated her belief that the Committee has shown a reluctance to add staff, due to their efforts to keep Water Utility costs down. She identified current staffing needs, which are comprised of an Environmental Compliance Officer, which would be partially funded by the Water Utility; a Water Division Manager, so that the Water Division Supervisor could take over more of the field operations related to newly-established programs; and an Assistant Water Utility Engineer to manage new mandated programs such as conservation and water resources protection. Also, the two new treatment facilities and the dead-end flushing program will require more maintenance staff. Engler reviewed the status of the vacant Utilities Engineer position, stating that she has been working with the Human Resources Department to analyze the reason for a lack of success in recruiting for the position, and they have been trying to restructure the position to turn it into another Assistant City Engineer position for utilities. Should an Environmental Compliance Officer position be created, that position would report to the Utilities Engineer. Councilmember Poe's memo referred to the loss of three utilities engineers. While the City did, indeed, lose Lara McKinnon, Water Utility Engineer, the City gained Tim Osborne, Water Utility Engineer, and Gary McConnell, Utilities Maintenance Engineer. Engler thought Mr. Poe perhaps was also referring to Carl Every, however, he was a project engineer who focused on water utility projects, and since he left, the City has gained project management staff Scott Nutter, Evelyn Choe, Peter Gates, and Laura Philpot. In response to a question from the Committee, Engler responded that Program Management is where one position is responsible for the entire program of activities that are put in the budget. For Transportation, the Traffic Engineer oversees all activities included in the Street and Transportation areas of the budget, from filling potholes to designing South PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Page 9 of '1 '1 277th Street. Other program managers include Storm Drainage Engineer Tim Carlaw, Water Utility Engineer Tim Osborne, and Sewer Utility Engineer Jeff Roscoe. Next, Director Engler and Utilities Maintenance Engineer McConnell, reviewed the following programs, which had been summarized on a listing of McConnell's accomplishments, which was also handed out: Hydrant Inspection and Testing Program. The program has been operating semi-annually since it was established in 1998. McConnell gave a brief review of data that can be generated by information collected in the field and entered into a database. He said that he had polled other cities to compare Auburn's procedures to theirs, and found that Anacortes and East Wenatchee do not have inspection/testing programs; Kent checks their hydrants every two years; the City of Lacey's goal is to check them every five years, but is actually checking them every ten years; and Tacoma and Tukwila check them every two years. City of Seattle checks their hydrants once a year, but it is not a full test. Their tests are conducted by the Fire Department, who turns on the hydrants to see if they are working. Auburn checked 54% of its hydrants in 1999, and the remainder in 2000. Per GIS records, the City had 2,250 hydrants; however, during actual inspections, it was found that the City has 2,422 hydrants which are all now entered into the City's GIS system. The City of Auburn inspects many elements of the hydrants, from the condition of the paint to stem packing and threads. Dead Fnd Main Flushing Program. Engler reported that an engineering consultant was hired to inventory and update the system and develop specific and appropriate procedures for each of over 400 dead-ends. The flushing program was discontinued this year, due to the need to de-chlorinate the flushed water before releasing it into the environment. The program will be resumed once this issue has been resolved. Cross Connection and Control Program. The program has been in existence, and has employed the same Cross Connection Specialist, Dan Blancas, for 16 years. The program includes an annual notification to property owners regarding the requirement for back flow prevention devices. Chair Wagner asked if the property owners comply. Director Engler responded that the City has first, second, and third notices that are sent out; however, there is little ability to enforce the requirement since the civil penalties are not very onerous. Chair Wagner commented that perhaps the City could look at higher civil penalties in the future. Utilities Maintenance Engineer McConnell reported that the City had 18 back flow devices on record in 1985, and currently has 1,735 on record. Council/Committee member Lewis asked if property owners really understand what it is when they get the notifications, and asked if there is a way to track the percentage of property owners who respond to the notices. Director Engler responded that there is a need for the department to work more closely with the community and public, which is a part of public education that still needs to be addressed. Chair Wagner asked if water could be shut off to those property owners that do not comply; however, it was noted that many of the property owners live elsewhere and the tenants would be the ones who would be affected. Unaccounted For Water: Since McConnell came on board in 1999, the program has resulted in Unaccounted For Water being reduced to under 5%. McConnell stated that most system loss comes from leaks in the system, and the City has adopted an aggressive leak detection program. The percentage of loss is based on production versus sales. According to the American Water Works Association, annual loss can be as high as 15%-20%. PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Page '10 of 1 t Auburn's loss record from 1995 through 1999 was reviewed. The rates ranged from a high of 16.8% in 1998 to a low of 4.1% in 1999. In response to a question regarding the dramatic decrease from 1998 to 1999, McConnell responded that in addition to adopting an aggressive leak detection program, the City replaced or rebuilt the source meters and will re- calibrate the meters annually for more accurate figures. It was also noted that several significant system leaks were discovered and repaired. Following the presentation, Director Engler encouraged Committee members to contact her or other staff at any time when they have questions, and stated that she would present more information to the Committee in the future. Chair Wagner asked that the information presented at the meeting be made available to all Councilmembers. B. STORM DRAINAGE CIP PROJECT RANKING CRITERIA Storm Drainage Engineer Cadaw stated that the presentation would be a follow-up to the Storm Drainage Comp Plan presentation on November 27, 2000. At that meeting, the Plan was presented and copies distributed to the Committee, along with a list of 68 projects that were grouped acCording to when they would be implemented. During that presentation, Committee members expressed a desire to look at the criteria used to rank the projects. Carlaw stated the purpose of the January 8th presentation would be to go through the criteria, solicit input, and then follow up with additional work to re-priodtize the projects. He then re-introduced Tony Melone and Jay Smith of Tetra Tech/KCM. Carlaw distributed a list of the 17 ranking criteria, along with a brief description of each criterion. He also distributed the Project Group Ranking for 2001-2006 CIP and Remaining Recommended Projects. Jay Smith briefly reviewed the criteria, and a discussion ensued about how the severity and frequency of flooding is taken into consideration. Due to time constraints, discussion on this issue was brief. Chair Wagner asked that enough time be allocated at a future meeting to discuss the issue further, and to include not only the criteria, but the weighting factors. Timing for bringing the issue back to the Committee was discussed. Storm Drainage Engineer Carlaw stated that traditionally, he would be getting new projects underway at this time of year, but that without clear direction from the Committee, he is unable to move forward with new projects. He stated the Comp Plan is on track and should be substantially complete by May. The Committee asked that Carlaw brief them on the 2001 capital storm projects at their next meeting. C. COMPREHENSIVE WATER PLAN DRAFT - SUPPLY CRITERIA Due to time constraints this item was not discussed. Director Engler did state that she had not yet finalized the letter responses to Water District No. 111 's and the Tribe's comments on the Comprehensive Water Plan, because she had not yet received input that she was expecting from Councilmembers Poe and Lewis. Direction from the Committee was to go ahead and prepare the responses. PUBLIC WORKS COMMITTEE MINUTES JANUARY 8, 2001 Page t 1 of 11 D. Water Utility Engineer Osbome stated that the City should receive comments on the Comprehensive Water Plan from the Department of Health by the end of this month. He stated that they are about two-thirds of the way through the Plan and foresee no real problems. E. CAPITAL PROJECT STATUS REPORT Due to time constraints, this item was not discussed. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. PM/bd REF. H:\ENGINEER\E01\E01-25 (E:\MINUTES\01PW1-1 )