HomeMy WebLinkAbout03-26-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES MARCH 26, 2001
I. CALL TO ORDER
The meeting was called to order at 4:30 p.m. Those in attendance were Mayor
Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis,
and Council/Committee member Sue Singer. Staff in attendance were Public
Works Director Christine Engler, Planning Director Paul Krauss, Associate Planner
B Sanders, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle,
Storm Drainage Engineer Tim Cadaw, Transportation Planner Joe Welsh, Project
Engineer Peter Gates, Project Engineer Evelyn Choe, Project Engineer Ingrid
Gaub, Water Quality Programs Coordinator Chris Thorn, and Administrative
Services Supervisor Pam Miller.
Guests in attendance were Larry Bradbury, Water District No. 111; Dwight
Holobaugh, Consulting Engineer; Tim Miller, Transportation Consultants NW; W.
Peloza; Larry Backus; Mike Irwin; Greg Byler; Jim Geppert; Mark Hancock.
II. CONSENT
A. APPROVAL OF MINUTES
It was moved by Singer, seconded by Lewis, that the minutes of the March 12, 2001,
meeting be corrected by deleting the third sentence from the first paragraph of
Information/Discussion Item A. Motion carried.
B. RIGHT-OF-WAY USE PERMIT 6-01, AUBURN DOWNTOWN ASSOCIATION, USE
OF WEST MAIN STREET FOR ANNUAL SIDEWALK SALE
Right-of-Way Use Permit 6-01 is a request from the Aubum Downtown Association
to use Main Street, from Auburn Way to 'A' Street SW, from 6:00 p.m., July 18,
through 8:00 p.m., July 22, 2001, for their annual sidewalk sale. North-South
through traffic would still occur on Auburn Avenue.
It was moved by Lewis, seconded by Singer, that the Committee approve Right-of-
Way Use Permit 6-01. Motion carried.
C. RIGHT-OF-WAY USE PERMIT 10-01, HOWARD S. WRIGHT CONSTRUCTION
COMPANY, USE OF RIVERWALK DRIVE FOR HAUL ROUTE
Howard S. Wright Construction Company has requested a Right-of-Way Use Permit
to allow trucks to haul material from one side of Riverwalk Drive to the other as part
of a major grading effort for a construction project. The haul is expected to occur for
a period of 30 days. After conducting a traffic engineering review of the proposed
haul route and the number of trucks which will be using the road, and receiving
comments from the Auburn Fire Department, Auburn Police Department, and
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Auburn School District, staff recommended that the permit be approved, with specific
conditions to lessen the impact on local residents.
Transportation Planner Joe Welsh reviewed the conditions of the Right-of-Way Use
Permit. Chair Wagner asked that the liability insurance requirement be raised to $2
million.
It was moved by Singer, seconded by Lewis, that the Committee approve Right-of-
Way Use Permit 10-01, provided that the condition for liability insurance be raised to
$2 million. Motion carried.
D. FINAL PAY ESTIMATE #7 TO CONTRACT NO. 99-12 WITH WOODWORTH &
COMPANY, AND ACCEPT CONSTRUCTION OF PROJECT NO. C8050, S. 316TM
HALF STREET IMPROVEMENTS
The project provided a half-street improvement approximately 650 feet along the
north side of South 316th Street. The ultimate half section included 22 feet of
pavement, curb and gutter, 7.5 feet of sidewalk with illumination to provide
pedestrian access from the West Beverly Hill neighborhood westerly to the
Evergreen Heights Elementary School. This project also included a 12" storm
drainage system and 700 feet of 16" water main. The design for this project was
done in spring of 1998, and construction duration was fall of 1999 to spring of 2000.
A budget adjustment of $2,762.18 from the 430 fund will be required this year to
fund the project. There was no discussion.
It was moved by Lewis, seconded by Singer, that the Committee recommend
Council approve Final Pay Estimate #7 to Contract No. 99-12. Motion carried.
E. AGREEMENT AG-C-139 WITH PACIFIC GROUNDWATER GROUP,
GROUNDWATER FLOW MODEL MAINTENANCE
Agreement No. AG-C-139 with Pacific Groundwater Group is for work related to
groundwater flow model maintenance. The scope of work for this agreement
includes collecting groundwater level and river stage data from City dataloggers,
performing maintenance on dataloggers as required, analyzing well and river data
for water year 2000 and 2001, and preparing reports on that data for water year
2000 and 2001. The total contract amount for this Agreement shall not exceed
$98,100, and the term of the agreement is to December 31, 2001.
Water Quality Programs Coordinator Chris Thorn handed out a revised agenda bill,
stating that the agenda bill included in the Committee's agenda packet referenced
last year's project number, which is no longer applicable. Thorn explained the scope
of work, stating this contract includes two annual reports, which will not be the case
in future annual contracts.
It was moved by Lewis, seconded by Singer, that the Committee recommend
PUBLIC WORKS COMMITTEE MINUTES MARCH 26, 2001
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Council approve AG-C-139 with Pacific Groundwater Group. Motion carried.
F. AMENDMENT #6 TO AG-C-14 WITH ECONOMIC & ENGINEERING SERVICES
FOR PR 629, CORROSION CONTROL FACILITIES PROJECT
Amendment #6 to Agreement No. AG-C-14 with Economic & Engineering Services
is for work related to the Corrosion Control Facilities project, PR 629. The scope of
work for the amendment is for the estimated 14-month construction period and
includes management and review of submittals, attend weekly progress meetings,
respond to requests for information (RFI's), support the City for change orders,
support to S&B, periodic review of work progress and attend witness testing of
equipment, attend start up and conduct training, facility documentation, engineering
support during construction, and project management. The amendment is in the
amount of $356,629, and the term of the agreement is extended to December 31,
2001. The budget breakdown, pending budget approval for 2002, is $250,000 for
2001, and $106,629 for 2002.
It was moved by Lewis, seconded by Singer, that the Committee recommend
Council approve Amendment #6 to AG-C-14 with Economic and Engineering
Services. Motion carried.
G. WATER COMPREHENSIVE PLAN
Due to delays in receiving King County and Department of Health (DOH) comments,
the Water Comprehensive Plan was not ~nalized in 2000. The remaining scope of
work will require additional hours for outside consultants to formulate the appropriate
changes, update current tables and figures and do a final edit of the Plan. The
budget also includes the review fee by DOH and printing costs. A mid-year
adjustment of $65,000 will be required to complete the Plan.
It was moved by Singer, seconded by Lewis, that the Committee recommend
Council approve a mid-year budget adjustment of $65,000 to complete the Water
Comprehensive Plan. Motion carried.
III. ISSUES
A. RESOLUTION NO. 3335 AUTHORIZING A THREE-PARTY AGREEMENT FOR
THE ESTABLISHMENT OF A DISPUTE REVIEW BOARD FOR PR 529, 3RD
STREET SW
Resolution No. 3335 authorizes the Mayor and the City Clerk to enter into a Three
Party Agreement for the establishment of a Dispute Review Board for the 3rd Street
Grade Separation Project (PR 529). This Board will meet periodically throughout the
life of the project to discuss issues and disputes between the City and the
Contractor. The Boards decisions are non-binding. Boards of this type are often
used on projects of this size and help to resolve potential problems early on in the
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project and can help to avoid claims and litigation at the end of a project.
The City's appointed board member will be at the City's expense and is under a
separate agreement. The contractor's appointed Board Member will be at the
Contractors expense. The 3rd party member of the Board will be a 50/50 shared
cost between the City and the Contractor. Discussion was held on the City's ability
to control costs.
It was moved by Singer, seconded by Lewis, that the Committee recommend
Council adopt Resolution No. 3335. Motion carried.
B. RESOLUTION NO. 3340, AUTHORIZING PAYBACK AGREEMENT #86 WITH THE
LAKELAND COMPANY FOR STORM FACILITIES
Resolution No. 3340 authorizes the Mayor and City Clerk to execute a Payback
Agreement with The Lakeland Company, Inc. The Lakeland Company installed the
Mill Pond Storm Drainage Facility, as well as the associated infrastructure within the
Lakeland Hills Development. The storm drainage infrastructure and Mill Pond
Facility directly benefits several undeveloped parcels owned by other developers.
The City of Auburn has established a Payback Agreement to provide reimbursement
to The Lakeland Company, Inc. for the benefit received by the other developers
upon connection to the system.
It was moved by Lewis, seconded by Singer, that the Committee recommend
Council adopt Resolution No. 3340. Motion carried.
C. ORDINANCE NO. 5506, CREATING AUBURN CITY CODE CHAPTER 19.04,
WHICH ESTABLISHES TRANSPORTATION IMPACT FEES
For the purpose of these minutes, this issue was discussed after Issue Item D.
Ordinance No. 5506 creates new Auburn City Code Chapter 19.04, which
establishes Transportation Impact Fees. The impact fee system is a result of a year-
long Transportation Impact Fee Rate Study and it attempts to capture the cost of
providing new capacity on the roadway system to accommodate new local
development. It is estimated that $8.5 million of the costs of projects included in the
City's Transportation Improvement Program (TIP) are associated with the impacts of
local growth and are not funded through grants or other sources.
The fees are based on the number of new PM peak trips generated by specific types
of land use and the Code includes a provision for developers to have the option to
perform a traffic impact study to potentially show that fewer trips would be generated
than indicated by the fee schedule. The fees represent 50% of the full impact fee
rate.
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Transportation Planner Welsh reviewed the changes made to the fees and proposed
Auburn City Code as a result of input received from the Committee. Independent
fee calculation was discussed, and it was proposed by Chair Wagner that the
wording of Exhibit A, Section 19.04.050, Item D, Sentence 9 be changed from "may
request" to "will require." Director Engler stated that the current wording of the
proposed Auburn City Code Chapter 19 implements the transportation impact fees
effective January 1,2002, which was an arbitrary date chosen by staff. The pro's
and con's of implementing the fees at an earlier date were discussed, and Acting
Finance Director Coleman stated that Finance does have a fund established for
impact fees and that they are ready to account for them.
It was moved by Lewis, seconded by Singer, that the Committee recommend
Council adopt Ordinance No. 5506 provided language of Exhibit A, Section
19.04.050, Item D, Sentence 9 be changed to "will require" and the effective date be
changed to the earliest possible date that can be implemented by staff. Motion
carried.
D. RESOLUTION NO. 3343 REPEALING RESOLUTION NO. 3330 AND AMENDING
RESOLUTION NO. 3071 BY AUTHORIZING THE MAYOR TO EXECUTE A
REVISED AMENDMENT #1 TO A MEMORANDUM OF AGREEMENT
REGARDING THE ADVERSE EFFECT AND MITIGATION MEASURES OF THE
SOUTH 277TM STREET PROJECT AND AUTHORIZING THE MAYOR TO APROVE
ADMINISTRATIVE RECOMMENDATIONS
For the purpose of these minutes, this Issue was transmitted via agenda
modification, and was discussed prior to Issue Item C.
Resolution No. 3071, approved by City Council on March 15, 1999, authorized
execution of a Memorandum of Agreement (MOA) between the City of Auburn, the
King County Office of Cultural Resources, the Washington State Department of
Transportation, the Washington State Historic Preservation Officer, and the Federal
Highway Administration regarding the adverse effect and mitigation measures of the
South 277th Street Reconstruction Project on the Thomas Nelson-Farm. On March
5, 2001, City Council approved Resolution No. 3330 which authorized amendments
to the Memorandum of Agreement. The Mayor signed the resolution but did not sign
the amendment, since it was presented in draft form.
Since that time, other parties have made minor revisions to the amendment, and it is
possible that future revisions may be made. Therefore, Resolution No. 3343 repeals
Resolution No. 3330, amends Resolution No. 3071 by authorizing the Mayor to
execute revised Amendment #1 to the MOA, and provides authorization for the
Mayor to approve administrative amendments to the MOA that do not adversely
affect the City of Auburn.
Project Engineer Nutter explained that the FHWA had proposed minor changes to
the MOA, and that there may be future changes pending comments from the other
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parties.
It was moved by Singer, seconded by Lewis, that the Committee recommend
Council approve Resolution No. 3343. Motion carried.
IV. INFORMATION OR DISCUSSION
A. WATER SUPPLY CRITERION
Director Engler reviewed proposed changes to language in the Water
Comprehensive Plan that pertains to largest source out of service. The changes
incorporate comments from Councilmember Poe and recognize the City's ability to
use emergency interties for emergency service.
B. ECOSYSTEM RESTORATION PROGRAM
For the purpose of these minutes, this discussion was held after
Information/Discussion Item F.
City Engineer Dowdy used a map to illustrate the drainage to Mill Creek, stating that
70%-80% of the flood waters originate outside of the Auburn City limits, to the west
in Federal Way and to the north in King County, resulting in impervious areas over
which the City has no control. He reviewed the water flows and hydraulic
connections, and gave a history of drainage in the area, using aerial maps to show
drainage patterns in the 60s, prior to construction of Highway 167. Dowdy stated
that the Corps of Engineers currently has a program approved by Congress to
construct 47 different projects totaling approximately $117 million. Most of the
projects are located outside of Auburn, while some are in Mill Creek, and 2 are in the
Green River in the vicinity of Auburn. He distributed handouts and briefly reviewed
the projects in the Auburn area, associated costs, and possible cost sharing
scenarios. He emphasized that if the City does not show a good faith effort in cost
sharing, then the Mill Creek/Auburn projects will not likely be implemented. Auburn's
. pro rata share is estimated to be approximately $5 million, and Dowdy stated that
staff will be seeking Committee guidance on how to manage the flood plain. Director
Engler stated that this issue is related to the moratorium and Downtown Plan,
because the draft EIS was predicated on quantity impacts being absorbed within Mill
Creek.
C. ORDINANCE NO. 5518, MORATORIUM ON THE FILING OF BUILDING AND
GRADING PERMIT APPLICATIONS IN THE DRAINAGE AREA BOUNDED BY SR-
18 TO THE SOUTH, 15TM STREET NW TO THE NORTH, UNION PACIFIC
RAILROAD TO THE EAST, AND SR-167 TO THE WEST
For the purpose of these minutes, this Item was discussed after
Information/Discussion Item E.
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Lengthy discussion was held on the value of the moratorium. Concern was raised
by the Committee that the moratorium is simply in place to avoid possible lawsuits.
Planning Director Krauss stated that the moratorium gives the City time to conduct
analyses and studies to determine the cause of the problem and possible solutions.
Director Engler emphasized the need for a uniform solution. Both Krauss and
Engler encouraged Committee members to consult the City Attorney regarding this
issue. Chair Wagner stated that an Executive Session is planned for the next
Council meeting.
D. DOWNTOWN PLAN
This issue was not discussed due to time constraints. Director Krauss stated that he
is attempting to schedule a special meeting regarding the Downtown Plan.
E. CAPITAL PROJECT STATUS REPORT
For the purpose of these minutes, this item was discussed after
Information/Discussion Item B.
Council/Committee member Singer asked about the status of Project No. C8065, N
Side - 15th Street NW Sidewalk. Assistant City Engineer Selle said that the City is
close to resolving the claim issue, and may have the final pay estimate to Committee
at the next meeting. In regard to the curb issue, staff continues to strategize a long-
term solution.
F. OTHER DISCUSSION
For the purpose of these minutes, this discussion took place after
Information/Discussion Item A.
Mayor Booth stated that he had received a letter from Pierce County asking the City
to contribute $2,500 to the Lake Tapps Task Force. It was the consensus of the
Committee to pay the contribution so that the City can continue to actively participate
on the Task Force.
Director Engler stated that the City's Water Division would like to support an
upcoming fundraiser sponsored by Avon. Avon is sponsoring a breast cancer
awareness walk in August that will begin in Enumclaw and go through Auburn, on
their way to Seattle. The walkers will be camping on School District property, and
the Water Division would like to provide water for them via a utility hydrant. The
water would be tracked and added to the City's unaccounted for water. The
Committee concurred.
Director Engler stated that Water District No. 111 had recently sent a letter
requesting consideration of issues in regard to the upcoming Cost of Service Study.
She said that the technical issues brought up are worthy of study, but asked for
PUBLIC WORKS COMMI'I'FEE MINUTES MARCH 26, 2001
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direction from the Committee in regard to the District's request to participate in the
process. While the Committee welcomed the District's input into the process, it was
their consensus that the District should not be a part of the rate setting process. The
District was encouraged to continue to work through the public process regarding
rate setting, and suggested staff develop a process to address their technical
COFICBFRS.
Storm Drainage Engineer Carlaw distributed a sheet indicating monthly storm
revenue collected versus anticipated for the months of January and FebrUary. He
stated Cost of Service Study information would follow at a later meeting.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the
meeting was adjourned at 6:30 p.m.
Submitted by Pam Miller, Administrative Services Supervisor.
Approved by the Public Works Committee on
PM/bd
File: 17 (17.2)
REF. H:\ENGINEER\E01\E01-471 (E:\MINUTES\01 PW3-