HomeMy WebLinkAbout04-09-2001 ~P~ 2 5
CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES ° ~"-~-'-'~'~~i,l,Z,~, 200'1
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I. CALL TO ORDER
The meeting was called to order at 4:35 p.m. Those in attendance were Mayor
Booth, Committee Chairman Rich Wagner, Council/Committee member Sue
Singer, Council/Committee member Fred Poe substituting for Council/Committee
member Pete Lewis, whose absence was excused. Staff in attendance were Public
Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City
Engineer Dennis Selle, Water Utility Engineer Tim Osborne, Storm Drainage
Engineer Tim Cadaw, Project Engineer Scott Nutter, Project Engineer Peter Gates,
Project Engineer Ingrid Gaub, Civil Engineer Walt Wojcik, Acting Finance Director
Shelley Coleman, Finance Utility Accountant Julie Salzman, and Public Works
Secretary Lorna Dahlke.
Guests in attendance were Dwight Holobaugh, Consulting Engineer; Bill Peloza;
Larry Bradbury, Water District No. 111; Edward F. Davis, City of Pacific; Greg
O'Farrell and Jon Cheetham, Terrace View Properties.
II. CONSENT
A. APPROVAL OF MINUTES
It was moved by Singer, seconded by Poe, that the Committee approve the Public
Works Committee minutes for March 26, 2001, as submitted. Motion carried.
B. AGREEMENT #AG-C-137 WITH CCA, INC. FOR ANNUAL WORK RELATED TO
THE UTILITY COST SERVICES / IA2 PROJECT
The scope of work for this agreement includes completing the final accounting of all
cost centere related to the IA #2 for the Lea Hill Intertie Project between Covington
Water District, King County Water Distdct #111, and the City of Auburn, adopted by
City of Auburn Resolution No. 2721, dated 9/3/96.
The total contract amount for the Agreement shall not exceed $4,000. A mid-year
budget adjustment of $4,000 will be required to fund this IA2, Allied Cost, project
work. The term of the agreement is to December 31, 2001.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
approve Agreement #AG-C-137 with CCA, Inc. Motion carried.
C. AGREEMENT #AG-C-144 WITH FINANCIAL CONSULTING SOLUTIONS
GROUPS FOR COST OF SERVICE AND RATE STUDY
Agreement No. AG-C-144 with Financial Consulting Solutions Group is for cost of
service and rate studies for the City's water and sewer utilities. A cost of service and
rate study to consider conservation pricing for water was budgeted for 2001 as one
of the conservation incentives of the Conservation Plan, Chapter 8, .of the draft
Comprehensive Water Plan (OM-104). In addition, City staff and the consultant
recommend that sewer rates be examined for water conservation opportunities, as
PUBLIC WORKS COMMITTEE MINUTES APRIL 9, 2001
Page 2 of 7
well.
The scope of work for this agreement (tasks 1 through 7) includes developing the
equitable and defensible system development charges for each utility, cost of
service analyses, alternative rate structures for each utility, and reviewing study
findings with the Public Works Committee and the City Council.
Scope and price for two optional tasks (8 and 9) are furnished for Committee
consideration. These optional tasks are related to evaluating the cost/benefit and
COS/rate impacts of conversion to automated meter reading, in addition to the
budgeted replacement of a portion of the City's small meters.
The consultant is to complete work on tasks 1 through 7. Tasks 8 and 9 shall be
authorized only if the Public Works Committee determines that this work should
proceed in order to fully consider potential benefit to the City of a new automated
meter reading capital improvement program. The total contract amount for this
Agreement shall not exceed $97,760. The term of the Agreement is to December
31,2001.
The Committee raised questions in regard to the focus of the study, conservation
measures, and cost/benefit breakdowns.
Chair Wagner requested the Committee receive a schedule of the projected work
and a mid-course report to determine if the consultant is following the scope of work
authorized.
The Committee tabled action on contract AG-C-144 with Financial Consulting
Services until the next Committee meeting on Apdl 23, 2001.
D. AMENDMENT #1 TO AG-C-130 WITH TETRA TECH/KCM FOR MS 706,
COMPREHENSIVE DRAINAGE PLAN UPDATE
Amendment #1 to Agreement No. AG-C-130 with Tetra Tech/KCM is for work
related to the City's 2001 Comprehensive Drainage Plan, MS 706. The scope of
work for this amendment is for providing additional studies in support of the building
and grading permit moratorium established pursuant to Aubum City Ordinance
No. 5518. Formal adoption of the Comprehensive Drainage Plan is expected at the
end of 2001.
Amendment #1 is in the amount of $59,139 and brings the total contract amount to
$212,278. Agreement AG-C-130 required a budget adjustment of $73,733. This
amendment requires an additional budget adjustment of $59,139. This is a new
contract and covers the remaining work on the Storm Drainage Comprehensive Plan
that was not completed in 2000. The information from the study is necessary to aid
in the development of viable alternative solutions for the flooding along the Mill
Creek basin.
City Engineer Dowdy discussed the findings of two previous modeling studies used
to establish Mill Creek flow data for the Supermall and Emerald ,Dthowns Racetrack.
These studies indicated that the flooding problem south of the 37 Street NW area
was due primarily to backflow influence from the Green River. However, this year
there were no flood elevations along the Green River, but flooding of the Mill Creek
Basin is still occurring. Another benefit of the study is to determine if the FEMA flood
plain maps are accurate and to determine the dsk of a 100-year event. This would
PUBLIC WORKS COMMITTEE MINUTES APRIL 9, 2001
Page 3 of 7
also provide property owners with more reliable mapping of the floodplain so they
would know if they qualify for flood insurance and better judge their dsk and
associated insurance needs.
The Committee discussed the need to avoid delay on the agreement section
regarding the 21st Street Stormwater Project, which would alleviate frequent flooding
in the area.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
approve the contract with only Item #5, Design Support for 21 st Street Stormwater
Project, of Agreement #AG-C-130 with Tetra Tech/KCM. Motion carried.
:l'he Committee tabled action on the remainder of Agreement #AG-C-130 with Tetra
Tech to a later meeting.
E. AMENDMENT #16 TO AG-C-18 WITH SVERDRUP FOR PROJECT NO. PR 562,
SOUTH 277TM STREET RECONSTRUCTION PROJECT
Amendment #16 to Agreement No. AG-C-18 with Sverdrup is for work related to the
South 277th Street Reconstruction project, PR 562. The scope of work for this
amendment is for design revisions and addendums that are needed to implement
changes that were negotiated with property owners, the design of a temporary water
intertie that the City of Kent is requiring for the project duration, environmental
design requirements, design of facilities and connections to coordinate with the new
Puget Sound Energy gas main, design changes to accommodate the temporary 24-
inch metro sewer now in service, and bidding and award assistance. Amount of the
amendment is $200,000.
Project Fngineer Nutter explained that the City of Kent intertie work will be
reimbursed by the City of Kent.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
approve Amendment #16 to AG-C-18 with Sverdrup for Project No. PR 562. Motion
carried.
F. PERMISSION TO AWARD CONTRACT ~01-05, PROJECT NO. PR 606,
SANITARY SEWER EXTENSIONS, TO KING CONSTRUCTION
The major items of work include supply and installation of approximately 2, 958 LF of
sanitary sewer conv,emyance lines, and resthtoration of street surfaces to existing
standards at SE 326 Place and SE 310 Street on Lea Hill. Construction will start
in May and be complete in July. Property owners had requested that service be
provided along their streets. An estimated 2001 project budget contingency of
4
$304,57 will remain in the 431 Sewer Utility Fund.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
award contract #01-05, Project No. PR 606 to King Construction. Motion carded.
G. PERMISSION TO AWARD CONTRACT #01-06, PROJECT NO. C9046, 15TM
STREET SW SIDEWALK ADDITION W/BICYCLE PATH, TO KODO
CONSTRUCTION
City Proje,ctthNo. C9046 will construct a Class 2 Bicycle and Pedestrian Trail on both
sides of 15 Street SW. The trail will connect the regional Interurban Trail to 'C'
PUBLIC WORKS COMMITTEE MINUTES APRIL 9, 2001
Page 4 of 7
Street SW. At grant approval (6/08/99), the City anticipated expending $15,000 of
local match from the 102 fund. Due to increased work necessary to accommodate
the bicycle trail, additional City funds are required. TIB does not reimburse for the
bicycle path portion of the work. A budget adjustment in the amount of $21,230 in
the 102 Arterial Street fund will be necessary.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
award Contract #01-06, Project No. C9046 to Kodo Construction. Motion carried.
H. CHANGE ORDER #15 TO CONTRACT 99-01 WITH ROBISON CONSTRUCTION
FOR PROJECT NO. PR 529, 3RD STREET SW GRADE SEPARATION
Change Order #15 adds back into the contract the traffic signal at the intersection of
Division and 3rd Street SW and the signal interconnect for the westbound ramp
signal to the 'C'/Main signal for future use. In addition, it includes the work to
remove and dispose of a private light pole not identified in the plans on the City's
acquisition from the Aeronautical Machinists Union. This project is funded through
multiple sources. A project contingency of $375,557 remains for 2001 in the 102
Arterial Street Fund for this project.
Project Engineer Gaub explained the reason for bringing this I;)articular
contract change order to Council was because it was adding SCOPe back into
the contract from what was awarded by the Council. Gaub ex~Dla[ned that this
does not exceed the authorized contingency but that she wanted Council to
consider this separate from that contingency, because it is adding back scope
to the I;)roject due to the additional funds received from the Transportation
Improvement Board (TIlt.).
It was moved by Singer, seconded by Poe, that the Committee recommend Council
approve Change Order #15 to Contract 99-01 with Robison Construction. Motion
carded.
I. FINAL PAY ESTIMATE #6 TO CONTRACT #00-10 WITH C.A. GOODMAN, AND
ACCEPT CONSTRUCTION OF PROJECT NO. PR 633, 'A' STREET SW
IMPROVEMENTS
This project improved 'A' Street SW from Main St. to 3~d St. SW to a minor artedal
standard in accordance with the Downtown Plan and to meet the needs of the
Commuter Rail Station Facility and the 3rd Street SW Grade Separation project.
A budget adjustment of $9,195 from the 430 Water fund is required this year to fund
the project. This expenditure was approved by Council on February 20, 2001
through the approval of Change Orders #2 and #3. These amounts are to be
reimbursed to the City by others.
A budget adjustment of $88,476 from the 102 Arterial Street fund/Transportation
Improvement Board Grant is required to fund the project. Expenditures in 2000 were
less than anticipated; therefore, the 2001 budget was underestimated. In addition,
the final costs from Puget Sound Energy (PSE) are $74,340, which exceeds their
1
original estimate of $52,6 1.
A project budget contingency of $5,000 remains in the 431 Sanitary Sewer Fund.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
PUBLIC WORKS COMMITI'EE MINUTES APRIL 9, 2001
Page 5 of 7
approve Final Pay Estimate ~6 to Contract #00-10 and accept construction of
Project No. PR 633. Motion carried.
III. ISSUES
A. ORDINANCE NO. 5527, PUBLIC WORKS TRUST FUND LOAN AGREEMENT
WITH WASHINGTON STATE PUBLIC WORKS BOARD FOR PROJECT NO.
PR 629, CORROSION CONTROL FACILITIES
Ordinance No. 5527 would authorize the Mayor and City Clerk to execute a Public
Works Trust Fund loan agreement between Aubum and the Washington State
Department of Community, Trade and Economic Development for development of
water corrosion control facilities and appurtenances. The amount of the loan is for
$4,229,500 at an interest rate of one-half percent (1/2%) for twenty years, with local
matching initial capital of not less than $905,500. Loan payments and local match
will be paid from the City's Water Utility Enterprise Fund.
The Corrosion Control Facilities Project consists of the design and construction of
two facilities to treat supply water from existing water sources to serve existing
customers in the City's service area. The facilities are required to meet compliance
requirements of the Lead and Copper Rule and a Washington Department of Health
Bilateral Compliance Agreement.
The Committee discussed the fact that all funding for the project was to have been
secured via Public Works Trust Fund (PWTF) loans, with a 10% local match. Thus
far, the City has been awarded $3.8 million. The remaining loan amount of about
$4.2 million is contained in pending legislation. Govemor Locke is expected to sign
the expenditure appropriations bill to award the funds which will cover the difference
in the construction contract amount and funds available. If for some unexpected
reason it is not signed, the City could look at bonding as a funding altemative.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
adopt Ordinance No. 5527. Motion carried.
B. ORDINANCE NO. 5529, FRANCHISE TO OWN AND OPERATE SANITARY
SEWER LINES WITHIN THE CITY OF PACIFIC
Ordinance No. 5529 authorizes the Mayor to accept the terms and conditions of
Pacific's sanitary sewer franchise. The City of Auburn's sanitary sewer utility desires
to extend sewer facilities within Pacific's public right-of-way along East Valley
Highway. Aubum also desires to formalize the existence of Aubum sewer facilities
within Paci~c's portion of Lakeland Hills Way.
Establishment of a franchise with Pacific would protect Pacific from problems that
might result from Aubum's sewer facilities. Aubum's sewer utility believes that it is
essential to establish a franchise with Pacific pdor to seeking further sewer
extensions within Pacific's right-of-way.
PUBLIC WORKS COMMITTEE MINUTES APRIL 9, 2001
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It was moved by Singer, seconded by Poe, that the Committee recommend Council
adopt Ordinance No. 5529.
C. ORDINANCE NO. 5530 AMENDING AUBURN CITY CODE CHAPTER 13,48
ENTITLED "STORM DRAINAGE UTILITY"
Ordinance No. 5530 amends Aubum City Code Chapter 13.48 entitled "Storm
Drainage Utility," Section 010 entitled "Definitions" and Section 100 entitled
"Charges" to further define individual customer classes for non-single family parcels,
Section 010 entitled "Definitions" and Section 110 entitled "Measurement of
Impervious Area" to clarify the methods for determining impervious areas, Section
140 entitled "Rate Exemptions"to exempt common ownership tracts serving single-
family and two-family residential parcels, Section 290 entitled "Inspection and
Approval" to establish when a new storm account shall be initiated, and Section 330
entitled "System Inspection and Connection Permit Fee"to clarify the system
inspection and connection permit fee schedule.
The Committee discussed the need to raise revenues to close the gap in the
expected storm revenue shortfall for 2001. Engineer Cadaw stated this ordinance
would impact approximately 200 of the 1400 to 1500 non-single family accounts.
Remaining properties requiring adjustments are those classified with more than one
type of drainage system, have adjustments to lot lines or impervious areas.
The Committee asked for more specific wording with a revision to the second
paragraph under Paragraph No. 13.48.290 from "City" to "Public Works Department"
"shall sign off the permit" and add "Finance Department" '~vill initiate the storm
drainage billing"; and a revision to Paragraph No. 13.48.330 to include a $10.00
permit fee for single-family residential.
It was moved by Singer, seconded by Poe, that the Committee recommend Council
adopt Ordinance 5530 with noted revisions.
IV. INFORMATION OR DISCUSSION
A. WATER RIGHTS APPROACH
This item was deferred to a later meeting.
B. SMALL METER REPLACEMENT
Accountant Salzman distributed a handout on Automated Meter. Reading Systems,
which presented Radio Read and Remote Wireless Network reading. The
Committee raised questions regarding the benefit to cost ratio for both radio and
remote reading systems. The Committee also requested more information regarding
the age of the meters currently being used in the City.
PUBLIC WORKS COMMITTEE MINUTES APRIL 9, 2001
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The Committee tabled the discussion to a later meeting.
C. TRANSIT-ORIENTED DEVELOPMENT/STATION PARKING
The issue was not discussed.
D. COORDINATED WORK ALONG EAST VALLEY HIGHWAY
Engineer Wojcik reported on a meeting he attended with representatives of lead
agency Pierce County, Puget Sound Energy, Terrace View Properties, and Qwest to
coordinate work on the projected development along East Valley Highway, including:
Lake Tapps Parkway, East Valley Highway, traffic signals, storm drainage systems,
grade separation, frontage improvements at Terrace View Development, and
numerous utility work. The coordination will allow for a minimal number of
contractors, shorter work schedules requiring less road closure, and assuring a
place for underground utilities.
The Committee agreed with the coordination of the work and requested Public
Works staff continue working with the various parties, including contact with the City
of Pacific.
E. CAPITAL PROJECT STATUS REPORT
Due to time constraints, this item was not discussed.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the
meeting was adjourned at 6:35 p.m.
Submitted by Lorna Dah'lke, Public Works Secretary
Approved by the Public Works Committee on ~ ~/PD /
LD/bd
File: 17 (17.2)
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