Loading...
HomeMy WebLinkAbout06-11-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 11, 2001 I. CALL TO ORDER The meeting was called to order at 4:32 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Water Utility Engineer Tim Osborne, Storm Drainage Engineer Tim Carlaw, Asst. Development Engineer Walt Wojcik, Project Engineer Ingrid Gaub, Assistant Project Engineer Laura Philpot, Acting Finance Director Shelley Coleman, Budget and Finance Manager Lee Hall; City Attorney Mike Reynolds, and Department of Public Works Secretary Lorna Dahlke. Guests in attendance were Larry Bradbury, Water Distdct No. 111; Dwight Holobaugh, Consulting Engineer; Edward F. Davis, City of Pacific; John Walsh, City of Pacific; Mark Cornett, Parametrix; Bill Peloza; Heidi Wood. II.CONSENT A. APPROVAL OF MINUTES It was moved by Wagner, seconded by Lewis, that the Committee approve the Public Works Committee minutes for May 29, 2001, as submitted. Motion carried. B. AMENDMENT #1 TO AG-C-143 WITH ROTH HILL ENGINEERING PARTNERS, INC. The scope of work for this amendment is to provide additional modeling as requested to complete design services for work related to project C8035, Lakeland Hills Water Service Area Pressure Rezone project. This project includes design and construction of approximately 1,310 linear feet of new 12-inch pipeline and six Pressure Reducing Stations to provide service that meets the City's current service. Amendment #1 is in the amount of $1,721.34 and brings the total contract amount to $25,583.84. The term of the agreement will remain December 31, 2001. For purposes of these minutes this was discussed after the discussion of II. Consent; Item D. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Amendment #1 to AG-C-143 with Roth Hill Engineering Partners, with an additional $1,000 - $1,500 for additional hours of modeling associated with the three capital water projects for evaluation of alternatives in supplying the Lakeland area from the Valley zone. Motion carded. PUBLIC WORKS COMMITTEE MINUTES JUNE 11, 2001 Page 2 of 6 C. AGREEMENT AG-C-147 WITH BLACK & VEATCH CORPORATION This Agreement is for work related to the 2000 Water Comprehensive Plan to accomplish water conservation audits for the top 10 water users, as part of the City's water conservation effort. The total contract amount is $30,000.00. The term of the agreement will extend to December 31, 2001. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Agreement AG-C-147 with Black & Veatch Corporation. The Committee went into Executive session at 6:45 p.m. The purpose was to discuss potential litigation concerning the storm water rate structure. The Committee resumed the meeting at 6:55 p.m. D. PERMISSION TO ADVERTISE CONTRACT 01-12, PROJECT NOS. C0003, EAST VALLEY HIGHWAY PIPELINE, AND C8035, LAKELAND HILLS WATER SERVICE AREA PRESSURE REZONE C0003 and C8035 are being bid as one contract in anticipation of receiving more competitive bid prices as opposed to two separate construction contracts. These projects are necessary to provide water from the valley service area to the southern portion of Auburn's water'service area and to the future Lakeland Hills West Supply Pump Station, which will provide an additional source of water to the Lakeland Hills area. The advertisement will be contingent upon receiving the Water Franchise Agreement with the City of Pacific for East Valley Highway in adequate time to meet the construction window this year. C0003: East Valley Highway Pipeline This Project will construct a new 16-inch pipeline in East Valley Highway from the two existing 12-inch pipelines converging at the corner of 'A' Street SW and Oravetz PI. SE south to the Lakeland Hills West Supply Pump Station located within Terrace View Development just north of 8th Street SE. C8035: Lakeland Hills Water Service Area Pressure Rezone: Phase I This portion of work involves the construction of a new 12" waterline in 57th Drive SE, 57th Place SE, and Elizabeth Ave SE. C8035: Phase II includes the installation of four (4) Pressure Reducing Valve (PRV) Stations, which will separate zone 2 from zone 3. The majority of the design for this work will be completed this year, and the construction is anticipated to be completed late 2002. A budget adjustment of $696,000 from the 430 fund/account would be required in a PUBLIC WORKS COMMITTEE MINUTES JUNE 11,2001 Page 3 of 6 mid-year budget to fund these projects. Engineer Gaub reviewed the three projects for the Lakeland Hills Service Area, including the Lakeland Hills West Supply Station, C0020. The East Valley Highway Pipeline project is contingent upon the water franchise with the City of Pacific which is still pending and after that a construction permit from the City of Pacific. Permit requirements for the City of Pacific have not been identified and could possibly increase the projects costs. It was projected that this project could be bid to allow a coordinated closure of East Valley Highway with the construction planned for Terrace View's frontage. Engineer Gaub then indicated that staff had been asked to review the projects for possible cost saving measures. As a result of this, staff has identified that there are some improvements to the pump station project that can result in lower costs in construction and operation of the facility as well as improving the system in Lakeland Hills. This is done by lifting the Valley water to Zone 4 rather than Zone 5, the highest elevation. Because of this change and improvements to the Pressure Rezone project, the staff feels that there may be an alternative available to the East Valley Highway project and the proposed Lakeland Hills West pump station. This alternative would involve a pump station located off of Oravetz. Road and possibly a new line on Lakeland Hills Way from south of 47th Street to Mill Pond Drive. Initial estimates on the alternative show that for worst case, the alternative may be slightly less then the current planned projects. Staff indicated that this alternative requires further investigation and modeling to determine its viability but that it could potentially replace either the Lakeland Hills West Pump Station or the pump station planned at the intersection of Kersey Way and Oravetz Road. This alternative would be free of the constraints concerning feasibility and cost of construction of the East Valley Highway alternative. Acting Finance Director Coleman provided handouts presenting working capital budgets for the water utility and options for funding the projects. Chair Wagner stated that with projected shortfalls, $400,000 in 2002, the Committee should be looking at what projects can be cut. Director Engler stated the first step is to complete the cost of service and rate study. The Comp Plan is required to include all improvements anticipated for the planning period, but doesn't preclude Council action to determine what will be budgeted and what will comprise a sustainable program. Chair Wagner stated support for the completion of the cost of service study since sources of funding are decreasing and initiatives may be approved to limit increases. Chair Wagner stated the Committee would take no action at the present time and directed Engineer Gaub to continue to look at cost saving alternatives for servicing the Lakeland area. PUBLIC WORKS COMMITTEE MINUTES JUNE 11, 2001 Page 4 of 6 E. WSDOT NOISE REQUEST- AUBURN WAY SOUTH WSDOT will be performing overlay work on Auburn Way South (SR 164), starting in July 2001. Due to current traffic levels on SR 164, WSDOT states that daytime construction could cause greater delays to the traveling public and jeopardize worker and public safety. Therefore, they will be performing the work at night (approximately 35 nights). WSDOT has asked the City for a letter that confirms that the night work would be exempt from any applicable City of Auburn and Washington Administrative Code noise constraints. City Engineer Dowdy explained the public would be informed of the project in an advertisement in the South County Journal. It was moved by Singer, seconded by Lewis, that the Committee approve the sending of the letter drafted by City Engineer Dowdy to the Washington State Department of Transportation and that signage at the construction be provided with a WSDOT 1-800 number for the public to call. III. ISSUES A. ORDINANCE NO. 5530 AMENDING AUBURN CITY CODE CHAPTER 13.48, STORM DRAINAGE UTILITY Changes to" Section 010 entitled "Definitions" and Section 100 entitled "Charges" to further define individual customer classes for non-single family parcels, Section 010 entitled "Definitions" and Section 110 entitled "Measurement of Impervious Area" to clarify the methods for determining impervious areas, Section 140 entitled "Rate Exemptions" to exempt common ownership tracts serving single-family and two- family residential parcels, Section 230 entitled "Connections" to conform with policies included in the newly-adopted Auburn Downtown Plan, Section 290 entitled "Inspection and Approval" to establish when a new storm account shall be initiated, and Section 330 entitled "System Inspection and Connection Permit Fee" to clarify the system inspection and connection permit fee schedule. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance No. 5530. Motion carried. b. ORDINANCE NO. 5559 AMENDING AUBURN CITY CODE CHAPTER 10.36, PARKING IN THE DOWNTOWN AREA This ordinance ensures consistency between City Code and parking signage and to modify code or signage, where necessary, to more effectively address short- and long-term parking needs in the downtown area. This item was deferred to a future Committee meeting. PUBLIC WORKS COMMITTEE MINUTES JUNE 11, 2001 Page 5 of 6 C. RESOLUTION NO. 3358, EMERGENCY WATER SYSTEM INTERTIE WITH CITY OF KENT This item was presented as an agenda modification. This resolution outlines the design, construction and operation of the temporary and permanent emergency water system intertie. The current emergency intertie station is going to be removed and relocated as part of the South 277th Street Reconstruction project. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3358. Motion carried IV. INFORMATION OR DISCUSSION A. EAST VALLEY HIGHWAY CLOSURE SCHEDULE - TERRACE VIEW AND PRIVATE UTILITIES Engineer Wojcik stated that due to the construction of underground utilities it is proposed to close East Valley Highway to all traffic from approximately September 4th through October 8th. Traffic would be detoured using Lake Tapps Parkway and Lakeland Hills Way. B. COMMUTE TRIP REDUCTION CONTRACT METHODOLOGY This item was deferred to a future Committee meeting. C. WATER UTILITY MID-YEAR BUDGET ADJUSTMENT This item was deferred to a future Committee meeting. D. CORP'S ECOSYSTEM PROGRAM This item was deferred to a future Committee meeting. E. CITY OF PACIFIC INTERLOCAL FOR WATER STORAGE The Committee reviewed the draft Interlocal Agreement between the City of Auburn and the City of Pacific to provide water to Pacific in an emergency situation. A lengthy discussion occurred with the following changes: addition of specific language that the agreement covers "emergency water conditions"; additional sentence to include technical language describing the exercising of the valves; changing the term of the agreement to four years; that the agreement is valid as a temporary solution and the City of Pacific will be working on additional storage capacity during this agreement period. City Attorney Reynolds stated that the Washington Cities Insurance Agency will no PUBLIC WORKS COMMITTEE MINUTES JUNE 11, 2001 Page 6 of 6 longer insure the City of Pacific. Insurance coverage is a significant factor and the indemnification and hold harmless part of the agreement is based on the ability to be insured. Chair Wagner said that it is expected that the City of Pacific could obtain insurance that is acceptable. Director Engler stated an amended copy of the agreement from Auburn staff would be provided to the City of Pacific. Chair Wagner stated the expectation that the agreement will be signed when the final language is approved by both cities. The City of Pacific Representative Edward Davis, stated that Pacific would sign the water franchise with Auburn once the nesting agreement has been approved and signed by each party. F. CAPITAL PROJECT STATUS REPORT This item was deferred to a future Committee meeting. G. AMENDMENT TO IA2 AGREEMENT, EXHIBIT D This item was presented as an agenda modification. This item was deferred to a future Committee meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:40 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ~ ~ 5 ~ ~ o ~,, LD/bd File: 17 (17.2) REF. H:\ENGINEER\E01 \E01-908 (E:\MINUTES\01PW6-1 )