Loading...
HomeMy WebLinkAbout06-25-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 I. CALL TO ORDER The meeting was called to order at 4:00 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Water Utility Engineer Tim Osborne, Storm Drainage Engineer Tim Carlaw, Sanitary Sewer Engineer Jeff Roscoe, Project Engineer Ingrid Gaub, Project Engineer Peter Gates, Project Engineer Scott Nutter; Transportation Planner Joe Welsh, Traffic Engineer Michael Fuess, Personnel Director Brenda Heineman; Acting Finance Director Shelley Coleman, and Public Works Secretary Lorna Dahlke. Guests in attendance were Rob Armstrong, Barghausen Engineers, Mark Cornett Parametrix; Edward F. Davis, City of Pacific; David Halinen, P.E., J.D.; Dwight Holobaugh, Consulting Engineer; Richard Busch, Miller Nash LLD; Lon Hurd, 3 H Cable Consultants; Bill Peloza; John Walsh; Heidi Wood; Dave Ondik. II. CONSENT A. APPROVAL OF MINUTES It was moved by Singer, seconded by Lewis, that the Committee approve the Public Works Committee minutes for June 11,2001, as submitted. Motion carried. B. AGREEMENT NO. AG-C-147 WITH BLACK & VEATCH CORPORATION This agreement includes work related to the 2000 Water Comprehensive Plan to accomplish water conservation audits for the top 10 water users, as part of the City's water conservation goal of reducing the Auburn Water Service Area water demand 10% by 2005. The total contract amount is $30,000.00. The term of the agreement will extend to December 31,2001. Water Utility Engineer Tim Osborne distributed copies of the Benefit-Cost Analysis with a table indicating a benefit to cost ratio of 1.2, noting that anything over a 1 being a benefit. With the implementation of the Water Conservation Plan, Osborne stated there is a projected savings of 10% in water usage over the next 5 years. Accomplishing the 10% goal would gain the City an additional 5 years before we would require additional water rights. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Agreement AG-C-147 with Black & Veatch Corporation. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 2 of 9 C. AMEND TASK ORDER NO. UFS-PR562-002, AGREEMENT NO. AG-C-001 WITH UNIVERSAL FIELD SERVICES This amended task order is for work related to complete the Right-of-way acquisitions of the South 277th Street Reconstruction project, PR 562. The original task order was approved last year, prior to the new purchasing policy. Amended Task Order # UFS-PR562-002 is in the amount of $7,906.19 and brings the total task order amount to $126,178.19. The term of the agreement is extended to December 31, 2001. It was moved by Singer, seconded by Lewis, that the Committee recommend Council approve amended Task Order No. UFS-PR562-002 to AG-C-001 with Universal Field Services. Motion carried. D. AMEND TASK ORDER NO. UFS-PR562-003, AGREEMENT NO. AG-C-001 WITH UNIVERSAL FIELD SERVICES This amended task order is for work related to complete the Right-of-way acquisitions of the South 277th Street Reconstruction project, PR 562. Amended Task Order # UFS-PR562-003 is in the amount of $11,950.00 and brings the total task order amount to $90,104.00. The term of the agreement is extended to December 31, 2001. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve amended Task Order No. UFS-PR562-003 to AG-C-001 with Universal Field Services. Motion carried. E. PERMISSION TO ADVERTISE, C0019, SOUTH CENTRAL PHASE II- 21s'r AND F ST SE STORM IMPROVEMENTS The major items of work in Project C0019 are the installation of a 36-inch storm trunk conveyance line in 21st Street SE from 'F' Street to 'K' Street SE. 21st Street SE will have a complete asphalt overlay from 'F' Street SE to 'M' Street SE. A storm conveyance line shall be installed along 'F' Street SE from the intersection at 21 st Street SE to 26th Street SE. The size of the conveyance line shall vary from 30 inches to 12 inches in diameter. The purpose of the 21st Street SE Storm Improvements Project is to implement several of the drainage system components identified in the City's Comprehensive Drainage Plan Update. These improvements will eliminate chronic flooding within this drainage basin and direct more storm water into the new storm retention pond. Storm Drainage Engineer Tim Carlaw distributed copies of the Capital Projects Summary and mid-year budget adjustment. The proposed mid-year adjustment includes this work. Revenues are predicted to be less than anticipated for 2001; however some projects are proposed to be postponed. PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 3 of 9 It was moved by Lewis, seconded by Singer, that the Committee recommend Council grant permission to advertise C0019, South Central Phase 11 -21 st and 'F' St. SE Storm Improvements. Motion carried. F. AWARD CONTRACT NO. 01-15, C8049, NORTH CENTRAL BASIN - WATER QUALITY PUMP (BRANNAN PARK PUMP STATION MODIFICATIONS) TO LOWEST RESPONSIBLE BIDDER The project provides for the installation of a stormwater connection between the existing Brannan Park stormwater pump station and the existing sanitary sewer line h within 30t St. NE. This connection will allow for the future rehabilitation of the existing biofiltration swale under project C8049A. Bid opening for this project is Wednesday, July 10, 2001. In order to meet the construction schedule, and accommodate project C8049A during this construction season, an agenda bill recommending award to the lowest bidder will be presented to the Council at their July 16, 2001 meeting. Storm Drainage Engineer Tim Carlaw distributed copies of a letter to Riverpark Estates Homeowners Association outlining the projects for the Pump Station modifications and Brannan Park Bioswale. City Engineer Dennis Dowdy stated he met with the Association last week and the City has a good understanding of the Homeowners Association Board's concerns. These projects will be presented for Council approval at the July 16th meeting so that construction can be completed while the weather is dry. It was moved by Singer, seconded by Lewis, that the Committee recommends Council award Contract No. 01-15, C8049, North Central Basin- Water Qaulity Pump (Brannan Park Pump Station Modifications) to the lowest responsible bidder pending a successful bid opening. Motion carried. G. AUTHORIZE PAYMENT OF CHARGES INCURRED FOR EMERGENCY WORK PERFORMED ON 37TM STREET NE On Saturday, March 31,2001, Maintenance and Operations staff responded to a water main break on 37th Street NE, west of Auburn Way North. Upon investigation, it was determined that an underlying, adjacent sewer line was leaking and causing settlement of the area. This caused the water main to settle and, thus, the water main to fracture. Upon assessment of the damage and required repairs, the Public Works Director determined that the situation demanded an immediate response and that the required work was outside the scope and capabilities of in-house forces. Upon notification of the Mayor, an emergency condition was stated to exist and Robison Construction, Inc., was called out to make repairs. Following the utility repairs, King Construction and Signal Electric were called out for restoration work. The three contractors were called upon to perform the work in accordance with RCW PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 4 of 9 39.04.280(1 )(C), which allows for waiver of competitive bidding requirements in emergency situations, and Auburn City Code 13.10.050, which authorizes the Mayor to enter into emergency contracts. The Committee reviewed a summary of work performed and amounts due each contractor. It was moved by Lewis, seconded by Singer, that the Committee recommend Council authorize payment of charges incurred for emergency work performed on 37th Street NE. Motion carried. H. CHANGE ORDER #28 TO CONTRACT 99-01, PROJECT NO. PR529, 3RD STREET SW, AND CONTRACT CONTINGENCY AUTHORIZATION REQUEST The purpose of this project is to realign the westbound ramps from SR 18 to intersect with the existing 3rd Street/'C' Street SW intersection and grade separate 3rd Street SW from the Burlington Northern Santa Fe Railway line. Change Order #28 is additional cost for stabilization of the subgrade for the Wall #1 footing located on the north side of the proposed on-ramp from 'C' Street SW to westbound SR 18. This work, including the placement of geosynthetic fabric and quarry spalls, has been completed by the contractor. Per the current policies on staff authority for construction contract contingency, this project had a $200,000 authorization for change orders. Change Order #28 exceeds this $200,000 authority by $2,405.66. Therefore, staff requests that an additional $200,000 construction contract contingency be authorized for this project out of the remaining project contingency funds of $845,936. This-project is funded through multiple sources as shown on the Budget Status Sheet. For 2001, a project contingency of $234,679 remains in the 102 Arterial Street Fund, $1,800 remains in the 430 Water Fund and $2,000 remains in the 431 Sewer Fund. Project Engineer Ingrid Gaub stated this change order exceeded the contingency fund by approximately $2,500, for payment of materials used to stabilize wall 1. Gaub requested an additional $200,000 be authorized for the contingency funds to cover additional change orders. With inclusion of change orders of which she is aware, Gaub stated the project can be completed within the budget for this year and next year. It was moved by Singer, seconded by Lewis, that the Committee recommend Council approve change order #28 to Contract 99-01, Project No. PR 529, 3rd Street SW, and authorize a contract contingency of an additional $200,000. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 5 of 9 I. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT NO. 01-02, PR601, ALGONA INTERTIE The project provided for construction of piping and meters for a water supply intertie between the City of Auburn and the City of Algona. It consisted of the supply and construction of two below-grade metering vaults, including meters, strainers, remote- read registers, and all associated piping and appurtenances. Construction was complete early June, 2001. A project budget contingency of $6,951.30 remains in the 430 Water fund. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve final pay estimate #1 to Small Works Contract No. 01-02 and accept construction of PR 601. Motion carried. J. FINAL PAY ESTIMATE #6 TO SMALL WORKS CONTRACT NO. 00-06, C8065, 15TM ST NW PEDESTRIAN IMPROVEMENT Corrected attachments to this item were added as an agenda modification. This project improved the sidewalk on the north side of 15th NW from the east side of the BNSF overpass to 'M' Street NW. This included connecting the existing sidewalk to the east end of the UPRR overpass, extending new sidewalk from the west end of the UPRR overpass to 'M' Street NW, connecting the existing sidewalk to both ends of the BNSF overpass, and relocating the pedestrian railing to outside of the north walkway on both overpasses to make the full four feet of walkway useable. A mid- year budget adjustment of $35,000 is required to support final payment of $9,980 to the contractor and $25,000 to support future improvements to the sidewalk. In response to Committee comments concerning the apparent higher costs for projects of this type, Public Works Director Engler stated the City is looking at ways to attract larger and more experienced contractors. The City is also pre-qualifying contractors on many projects. It was moved by Singer, seconded by Lewis, that the Committee recommend Council approve Final Pay Estimate #6 to Small Works Contract No. 00-06 and accept construction of C8065. Motion carried. III. ISSUES A. ORDINANCE NO. 5539, PUBLIC WAY AGREEMENT WITH SPRINT COMMUNICATIONS COMPANY This Ordinance gives Sprint Communications Company the right to construct and maintain an underground fiber optic cable system within certain City street right-of- ways. Sprint will be installing a new "POP" (point of presence site where electronics are housed) to their already existing network in the area. There will be two sets of fiber from backbone along the UPRR to "POP (the second line is a backup in the PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 6 of 9 event the first fails). Sprint has an existing Public Way Agreement for the backbone. This Public Way Agreement covers this particular scope of extension work with a 5- year term. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance No. 5539. Motion carried. B. ORDINANCE NO. 5559 AMENDING AUBURN CITY CODE CHAPTER 10.36, PARKING IN THE DOWNTOWN AREA Ordinance No. 5559 amends Chapter 10.36, "Stopping, Standing and Parking," to ensure consistency between City Code and parking signage and to modify code or signage, where necessary, to more effectively address short- and long-term parking needs in the downtown area. City Engineer Dennis Dowdy presented maps showing proposed revisions to parking regulations in the downtown area according to zones written in the Ordinance. He reviewed a safety issue related to parking in front of Nelson's Jewelry. In an effort to rectify the one parking stall referenced in the Code with current traffic engineering and regulatory standards, staff took field measurements at Nelson's. Dowdy stated he believed that a parking spot could not be accommodated without making traffic movement unsafe. Chair Wagner and Council Member Lewis mentioned the possibility of having one parking space and allowing parking for a limited time, such as 15 minutes. Lewis stated there have been no accidents in the street in front of Nelson's. Committee requested that staff investigate the possibility of placing one parking spot. This issue was tabled to a future Committee meeting. IV. INFORMATION OR DISCUSSION A. DALE PLATT PAYBACK Attorney David Halinen, representing Dale Platt, distributed copies of correspondence between Mr. Platt and staff members of the Public Works Department pursuant to the payback agreement. Halinen summarized the documents, citing the fact that the City entered into a payback agreement with Platt so that further development within the defined payback area connecting to Platt's sewer system would pay subsequent latecomer's fees to Platt. Attorney Halinen is requesting that the payback agreement be amended to incorporate a different drainage area to the Platt system and establish a new pro-rata assessment. Sanitary Sewer Engineer Jeff Roscoe reviewed the history of the agreement. The City has allowed some properties within Platt's payback area to hookup to another system and to make payments to Platt. PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 7 of 9 Halinen stated that Mr. Platt would not have proceeded with the system if he would not have expected to receive full payback. Chair Wagner said that when developers build they are making a business decision and assuming risks. The drainage plans for an area are not final, they are planning tools. Homes that were required to pay for the Platt sewer and are not deriving benefit therefrom, should be paid back by either Platt or the City, depending on the review of City Attorney Mike Reynolds. After discussion, Chair Wagner stated he was not in favor of changing the payback agreement, and that at least two members of the Committee feel that way. B. AMENDMENT TO IA2 AGREEMENT, EXHIBIT D In reference to the IA2 project, Green River Pump Station, Engineer Dowdy stated the City undertook the purchase of a pump station site. The property owner did not want to sell. The City would have had to move to condemnation. Condemnation action was not supported since the specific site was not the only place the pump station could be built. The City paid for costs accrued, before an alternate site in a City park was selected. The Committee agreed that the costs related to the acquisition should be distributed by agreement formula among the IA2 partners. The Committee also concurred with the staff proposal for calculating interest due on the deposits of the partners. There was further discussion regarding the fact that since the Green River and Intertie pump stations are located on City properties, the IA2 partners should share in the cost of the land. Lewis requested that staff research any agreements to determine if there were any understandings with regard to this issue and report back to Committee. C. WATER UTILITY MID-YEAR BUDGET ADJUSTMENT Osbome distributed handouts in support of the mid-year adjustment, and in particular, described the postponement of the East Valley Highway pipeline and Terrace View pump station projects. Director Engler said there are basically three feasible locations for a total of two necessary future pump stations. Project Engineer Gaub stated that any one of the three would work as an initial step in achieving supply and reliability in the Lakeland Hill's service area. Gaub provided the costs for each location to the Committee. Chair Wagner asked if the East Valley Highway line was necessary for the commercial development in Terrace View. Director Engler said full build-out of residential and commercial units in Terrace View would require that line. In response to a question from Singer, Director Engler stated that staff will come back during the 2002 budget process for more decision making with regard to deferred projects. The Committee concurred with the water utility mid-year adjustments as presented. PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 8 of 9 D. COMMUTE TRIP REDUCTION CONTRACT METHODOLOGY The Committee discussed the implementation of the CTR program, CTR violation penalties and potential for cost reimbursement for staff time in administering the CTR program. The Committee requested review of the actual agreement for implementing CTR directly between the State and King County. This item was tabled to a future meeting. E. CORP'S ECOSYSTEM PROGRAM The Committee tabled discussion to a later Committee meeting. F. BUILDING MORATORIUM The Committee tabled this item to a future Committee meeting, when staff will provide more information. G. FINANCING OPTIONS - AUBURN WAY SOUTH SEWER Sewer Utility Engineer Roscoe presented information concerning cost sharing of the Auburn Way South sewer with the Muckleshoot Indian Tribe. Director Engler requested some guidance from the Committee regarding the deferral of construction of the project until the cost sharing issue can be worked out. Chair Wagner requested staff to provide estimated cost shares for different combinations of City and MIT capacities in the sewer project. The Committee requested information at the July 23rd meeting for further discussion. H. CAPITAL PROJECT STATUS REPORT This item was deferred to a future Committee meeting. V. OTHER DISCUSSION Edward Davis, City of Pacific, reviewed a draft Interlocal Agreement for water storage. The City of Pacific requested ownership of the intertie since it is paying for it, and would like the option of reusing it at a later date. Director Engler pointed out the importance of Auburn's ownership and control of equipment that, in the case of an emergency, might cause, and not stop, water flowing to Pacific, which could compromise Auburn's system. Director Engler emphasized that telemetry of some type should be used to notify the City of Auburn of water flow to the City of Pacific. The Committee agreed that telemetry was probably necessary for the intertie. Lewis suggested if the agreement is not renewed in 4 years, ownership of the facility could revert to the City of Pacific. Ed Davis also questioned the need for insurance, but PUBLIC WORKS COMMITTEE MINUTES JUNE 25, 2001 Page 9 of 9 the Committee pointed out that such a requirement is standard. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:32 p.m. Submitted by Lorna Dahlke, Public Works Department Secretary. Approved by the Public Works Committee on LD/bd File: 17 (17.2) REF. H:\ENGINEER\E01\E01-961 (E:\MINUTES\01PW6-2)