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Home My WebLink About04-22-2002 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES APRIL 22, 2002 CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selie, Water Quality Programs Coordinator Chris Thorn, Sewer Utility Engineer Jeff Roscoe, Traffic Engineer Michael Fuess, Civil Engineer Costa Philippides, Project Engineers Evelyn Choe and Ingrid Gaub, Finance Director Shelley Coleman, Associate Planner Bill Mandeville, and Administrative Services Supervisor Pam Miller. Guests in attendance were Gloria and Larry Backus; Water Rights Attorney Tom Mortimer; and Lara Kammereck, Roth Hill Engineering. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for April 8, 2002, as submitted. Motion carded. B. RIGHT-OF-WAY USE PERMIT NO. 16-02, CITY OF AUBURN NEIGHBORHOOD PROGRAM FOR THE KENNEDY STREET MEDIAN LANDSCAPING it was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-Way Use Permit No. 16-02. Motion carried. C. CONSULTANT AGREEMENT NO. AG-C-182 WITH PERTEET ENGINEERING FOR DESIGN WORK RELATED TO PROJECT NO. C1006, 3RD STREET SE/CROSS STREET IMPROVEMENTS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Consultant Agreement No. AG-C-182 with Perteet Engineering. Motion carried. D. KING COUNTY DEPARTMENT OF TRANSPORTATION, ROAD SERVICES DIVISION, "REIMBURSEMENT - COMMITMENT TO PAY" FORM ALLOWING THE COUNTY TO PERFORM WORK RELATED TO AUBURN'S ANNUAL PAVEMENT STRIPING AND MARKING PROGRAM It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve execution of the King County Department of Transportation, Road Services Division, "Reimbursement - Commitment to Pay" form. Motion carried. PUBLIC WORKS COMMITTEE MINUTES APRIL 22, 2002 Page 2 of 4 III. ISSUES A. ORDINANCE NO. 5592, FRANCHISE AGREEMENT WITH THE CITY OF BONNEY LAKE ALLOWING THE CITY OF BONNEY LAKE TO PROVIDE WATER SERVICE TO PORTIONS OF BONNEY LAKE'S WATER SERVICE AREA THAT LIE WITHIN THE CITY OF AUBURN It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5592. Motion carried. B. RESOLUTION NO. 3463 AUTHORIZING AN INTERLOCAL AGREEMENT WITH LAKEHAVEN UTILITY DISTRICT FOR THE PURPOSE OF PROVIDING SEWER SERVICE TO THE CANTERBERRY CROSSING DEVELOPMENT PROJECT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3463. Motion carried. IV. INFORMATION OR DISCUSSION A. STATUS OF FUTURE GROUNDWATER MANAGEMENT PROJECT Lara Kammereck of Roth Hill Engineering gave a status report on the Groundwater Management Project, stating that the project is on schedule and within budget. Water Rights Attorney Tom Mortimer reported on issues related to impacts on the Green and White Rivers and Mill Creek. Once the model is run and technical products are available, another update will be presented to the Committee. It is anticipated the information should be available by mid-June. B. LOCAL STREETS PRESERVATION FUNDING Finance Director Coleman summarized the intent of Ordinance No. 5657, which would designate the earned interest revenues in the capital improvements project fund for street preservation projects. The interest would be transferred into a City Street Fund, and those funds would be used for reconstruction, repair, replacement, and rehabilitation of City non-classified streets. It was moved by Coun¢ilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5657, provided the word "improvement" is deleted, and that language is added to reflect that the funds are to be used for non-classified streets. Motion carried. PUBLIC WORKS COMMITTEE MINUTES APRIL 22, 2002 Page 3 of 4 C. 'M' STREET PRE-DESIGN STUDY- DISCUSSION OF ALTERNATIVES Project Engineer Gaub gave a status of the 'M' Street predesign study and reviewed alternatives for separation of 'M' Street SE and the BNSF railroad tracks, and for the Auburn-Black Diamond Road bypass. She discussed property impacts and stated that construction is slated for 2005-2007, dependent on funding. Notices will be mailed next week announcing a public meeting that will be held on May 14 at the old Senior Center. D. REVIEW AN ADOPTION PROCESS FOR DESIGN STANDARDS Assistant City Engineer Selle distributed a sample format for presenting revised Design Standards to the Committee. After discussion, the Committee accepted the proposed format with some additional clarifications: new sections to be designated, revised sections to incorporate some strikethrough or other indications of original wording, and major changes to be summarized with a brief justification, where necessary. Selle presented a list of the chapters and completion status. The Committee asked that the ten revised chapters be brought to them in three increments, and in the approximate order shown on the list. It is estimated that it will be late summer or early fall before all revised chapters have been presented to the Committee. E. STATUS REPORT ON KING COUNTY INFLOW & INFILTRATION PROGRAM Sanitary Sewer Engineer Roscoe gave an update on the King County Inflow & Infiltration Program, stating that of the three pilot projects submitted by Auburn, one has been included in a short list of thirty projects. That project proposes an I&l study be conducted and provides for elimination of infiltration of groundwater or direct connection of storm facilities, from the Aubum City limits on Auburn Way South past the Academy. F. CAPITAL PROJECT STATUS REPORT The following projects were discussed: ~ -- 3RD Street SW Grade Separation: Project Engineer Gaub confirmed that the contract completion date is August 15, 2002. In regard to the budget, there are some pending item overruns that will affect the project cost. A more formal briefing will be given at the May 13 Public Works Committee meeting, along with the overall status and review of the 102 Artedal Streets Program. She stated that the Dispute Resolution Board has resolved a few items, but there are still a couple of outstanding issues. Gaub distributed copies of an e-mail she sent to the Mayor regarding overlaying 'C' Street NW from Main to 3rd Street NW. Reconstruction of this segment of roadway is scheduled on the TIP for 2003, but is dependent on funding. An overlay of this area would be difficult because of the current conditions, which include PUBLIC WORKS COMMITTEE MINUTES APRIL 22, 2002 Page 4 of 4 damage to the base. Director Engler suggested that the Committee review this issue at their next meeting, following the review of the 102 Arterial Street program and budget. #7 - S. 277th Reconstruction: - It was noted that the project is 70% complete. The question was raised about whether or not the project is within budget. Director Engler stated that the project is currently within budget, but there are several conditions pending. She stated that she would like to discuss this issue with the Committee at their next meeting, along with discussion of the 102 Arterial Streets program and budget. V. OTHER DISCUSSION This discussion took place after Information/Discussion Item E. Mr. and Mrs. Backus addressed the Committee about the moratorium on the filing of building and grading permit applications in the drainage area adjacent to their property located on Clay Street NW. They would like to enlarge the garage at their existing residence, and subdivide the property and build another residence, but are unable to do so because of the moratorium. Chair Wagner advised Mr. and Mrs. Backus of the proposed emergency amendments to the current 1990 Comprehensive Storm Drainage Plan and the City's Comprehensive Plan to include the projects needed to resolve the moratorium area drainage issues in those Plans, which could allow the moratorium to be lifted. The Committee asked that staff contact Mr. and Mr. Backus to discuss the proposed projects for that area and their related costs, give them a timeline for amending the Comp Plans, and discuss possible solutions to their problem. The Committee would also like to review, at a future meeting, the impacts of the moratorium and proposed projects on land zoned R2. Vi. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:00 p.m. Submitted by Pare Miller, Administrative Services Supervisor. Approved by the Public Works Committee on__/~¢~ /~.., c~00,..~, PM/bd File: 17 (17.2) REF. H:\ENGINEER\E02\E02-514 and (E:\MINUTES\02PW4-2)